Omar Khalis Abdul Aziz
Document Controller
Kuala Lumpur
Summary
An inspiring and professional document controller with ten (10) years of experience in the Oil & Gas, telecommunication and construction industry.
Have knowledge in computer software/hardware for office work and effective interpersonal communication skills. Has strong background in document control, cataloguing, document/data submission and physical data management such as correspondence, drawing, engineering document, technical report, commercial, final documentation, seismic data, magnetic media, well log, transmittal note, bulk upload etc.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Document Controller (Corporate/Project)
Huls Engineering Sdn. Bhd.
Seri Kembangan, Selangor
Sep.2020 - Current
- Analyzes and control of all documentations both technical and commercial in the company
- Responsible to all tasks related to document control both corporate & project
- Involved in the preparation/planning of audit (both internal & surveillance) for ISO 9001 : 2015 Quality Management System (QMS)
- Keep track of project progress and documentation starting from Project Execution until Project Handover
- Manage physical data cataloguing/coding (both technical and non-technical data/document) from all departments
- In charge of the preparation and compilation of tender documentation (Technical Part) and act as a gatekeeper for the submission of tender to client
- Ensure all quality forms are up to date and ready for use
- Monitor, filing and safe keeping all incoming & outgoing correspondence and transmittal
- Ensure all documents and records for ISO 9001, ISO 45001 and ISO 14001 are well prepared and maintained as per standards and procedures
- Responsible for all vendor and supplier registrations as required
- Hold a briefing for new staff regarding documentation process in the company.
Document Controller (Data Coordinator)
Sri Galok (M) Sdn. Bhd.
Kota Bharu, Kelantan
Jan.2017 - Aug.2020
- Responsible for all documents submission to business partner
- Control all data flow (both document/data) in the company
- Liaise with partner for every data management compliance matter
- Prepare monthly progress claim documentation and make a submission to partner
- Receive, scan, store and distribute daily/monthly correspondence raised by company and/or submitted by partner
- Ensuring all records (document/data) are well recorded in database for better retrieval in the future
- Perform cataloguing and barcoding process for every record (document/data) received by the company by following standard practice by the company
- Provide Data Management support to all departments.
Document Controller (Corporate/Project)
Hess Exploration and Production Malaysia B.V.
Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur
Oct.2013 - Dec.2016
- Responsible for all tasks related to Physical Data Management Compliance (correspondence distribution, data submission, cataloguing, data management support, reproduction, disposition, final documentation, etc.) across all the departments (both technical and non-technical data/document) in the company
- Manage service request regarding Data Management matters from all departments
- Manage daily/monthly correspondence for distribution/circulation
- Responsible for Well Data Submission (both in-line and out-line) all departments (Information Management, Drilling, Subsurface, Development, Legal, etc) Assist project/development team on the preparation of Final Documentation
- Generate document number in EDMS upon user request
- Prepare data transmittal note for any document delivery
- Manage physical data cataloguing/coding (both technical and non-technical data/document) from all departments
- Responsible for disposition process for the data/document
- Assist for the preparation of yearly budget for department for offsite storage management cost
- Responsible for database updates (EDMS & eSearch)
Education
Bachelor of Science - Records Management
Mara University of Technologies (UiTM)
Shah Alam, Selangor, Malaysia Sep.2011 - Nov.2013
Diploma - Information Management
Mara University of Technologies (UiTM)
Machang, Kelantan, Malaysia Jan.2008 - Apr.2011
Skills
Knowledge of Electronic Document Management System (EDMS)
undefinedCity
Kuala Lumpur
Zip
53000
Personal Information
Date of Birth: 02/04/90
Timeline
Document Controller (Corporate/Project)
Huls Engineering Sdn. Bhd.
Sep.2020 - Current
Document Controller (Data Coordinator)
Sri Galok (M) Sdn. Bhd.
Jan.2017 - Aug.2020
Document Controller (Corporate/Project)
Hess Exploration and Production Malaysia B.V.
Oct.2013 - Dec.2016
Bachelor of Science - Records Management
Mara University of Technologies (UiTM)
Sep.2011 - Nov.2013
Diploma - Information Management
Mara University of Technologies (UiTM)
Jan.2008 - Apr.2011
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