Nurulshazana M.Niza

HR Executive

• Handle full spectrum of HR functions including Payroll, Compensation and Benefits, Recruitment, Employee Training and Development, Industrial Relations, etc.
• Coordinate and organize statutory payments and liaise with all statutory bodies (KWSP, PERKESO, HRDCorp, MEF, LHDN, etc.)
• Handle all administrative tasks for Human Resource Department.

Project Secretary (Planning & Development Department)

• Tele-communication, emails and other correspondence on behalf of the company and project team members, diverting correspondence to others whenever appropriate.
• Provide full secretarial and admin support for project team.
• Taking minutes of meeting and maintain records for project matters.
• Document controller; maintain a proper filing and documentation for departmental records as daily routine.
• Perform data entry, recording, printing, and filing duties.
• Undertake any ad-hoc admin projects duties as required.
• Coordinate travel arrangements inclusive of air-tickets, hotel accommodation, visa arrangements, claims, invoices etc. for site superiors, consultant and clerks of work under the department.
• License renewal management; CIDB, APDL, etc.
• Ad-hoc tasks assisting other departments.

• Work closely to Board of Directors; monitoring work schedule, organizing meetings and appointments, mostly controlling main access to Board of Directors.
• Arranging work traveling itinerary, VISA and hotel accommodation.
• Occasionally assist the Directors on personal matters.
• Answering calls, taking messages and handling correspondence on behalf of the Directors via emails, tele- communication and letters.
• Arrange internal meetings; ensuring meetings are effectively organized and taking minutes.
• Team player in company's e-Commerce project; data mining (products description and image insertion, web layout review) and liaising with third party (web developer, payment gateway, SSL certification).
• Minor involvement in projects tender submission. E.g. tender inking.
• Any ad-hoc tasks whenever required.

• Perform and control general administrative and Human Resource operational duties. E.g. leave application, medical claims, invoice payment, salary slips, company yearly calendar, etc.
• Integrate the whole recruitment process; job postings, talent search, job interviews, maintain filing system for employment records, coordinate new employee orientation, processing resignation and conducting exit interviews.
• Facilitate communication and coordination between employees and management in terms of employment issues.
• Proofreading and language translator for official documents especially English to Malay.
• Attend to phone calls and general inquiries (internal / external).

• Maintain candidates' records in department network database and submit weekly reports to HR Manager.
• Coordinate the entire recruitment process for local hires.
• Responsible for new employees selection and hiring; mostly arrange for job interviews; walk in, appointments and job carnivals.
• Prepare new intake proposal and get approval from the Management.
• Liaise with other departments for manpower requests; processing manpower request form, shortlisting available candidates, arrange for job interviews and prepare documentation for new hires.

• On-Job-Training periods to equip various professional skills; teamwork, leadership, client relationship, proofreading, project organization, report writing, documentation, etc.
• Assisting the Head of Department and consultants for In- House Training projects; make preparation for consultants or supervisors who conduct training programs and seminars, and standby as a facilitator during the programs.