NURULAIN JAILANI
Administrative Executive
Kuala Lumpur,14
Work Preference
Summary
Results-driven Administrative Executive with extensive experience in both government and private sectors, adept at managing diverse functions including administration, payroll, and finance. Committed to enhancing operational efficiency and fostering effective communication across all management levels. Expertise in Microsoft Office and various computer applications, combined with meticulous attention to detail and a proactive learning approach, facilitates the successful management of complex tasks. Recognized for reliability, organization, and adaptability in dynamic environments, consistently contributing to team success and organizational goals.
Overview
12
12
years of professional experience
4
4
Certifications
2
2
Languages
Work History
ADMINISTRATIVE EXECUTIVE (INDUSTRY & PROCESS)
Bureau Veritas (M) Sdn Bhd, Kuala Lumpur
07.2022 - Current
- Streamlined office and project administration processes by implementing efficient systems and procedures in line with company standards, while coordinating with cross‑functional teams to improve workflow efficiency.
- Supported project secretariat functions by managing schedules, meetings, appointments, events, and administrative communications with departments and stakeholders.
- Developed training and onboarding materials for new employees to ensure consistent understanding of administrative and project procedures.
- Provided administrative and customer support to internal teams, clients, and stakeholders through timely responses and issue resolution.
- Implemented standardized data management and data entry practices, maintaining accurate and complete client and project databases, and analyzing data upon request to support reporting and management decision‑making.
- Maintained procurement and financial documentation, including invoices, expense claims, purchase orders, and supporting procurement records.
- Maintained and controlled administrative, contract, project, and QAQC documentation by organizing, filing, tracking, and updating records in compliance with document control and quality procedures.
ADMIN EXECUTIVE (CREDIT MANAGEMENT DIVISION)
Agrobank
06.2020 - 02.2022
- Timely prepare the credit applications received to be forwarded to the relevant parties.
- Accurately prepare and disseminate the credit decision sheet as resolved by the respective to the relevant originators.
- Responsible to process any request and related documents to the relevant departments.
- Deliver the division productivity reports, proposals, daily and monthly data tracking, and reconciliation for credit application also, maintain proper records keeping for the division.
- Perform as meeting secretariat to prepare meeting agendas and papers, committees and annual general meeting (AGM) as well as to follow up on action point.
- Execute work as a personal assistant to Chief Credit Officer by handling incoming and outgoing email, maintain schedule and calendar and coordinate the flow of information both internally and externally.
GLOBAL TOUR COORDINATOR (JAPAN QUOTATION DEPARTMENT)
MIKI Shared Service Centre
02.2019 - 04.2020
- Responsible to conduct research and searching tour information based on the Sales information.
- Prepared and make competitive tour quotation to Sales based in Japan market and Asia Market.
- Assisted department enquiries regarding travel regulation and respond with accuracy on time.
- Dealing with incoming and outgoing mail, general emails, central filing system and database.
- Maintain performance in terms of number of quotations in a month as KPI requirement.
ADMINISTRATIVE OFFICER (ASSET MANAGEMENT UNIT AND STRATEGIC UNIT)
Jabatan Perdana Menteri
11.2016 - 02.2019
- Updated Asset Management System for registration and inspection JPM's agencies or ministry's office.
- Prepared report, minute, memo, official letter and a paper draft for meeting and approval.
- Review staff's claim with supporting documents and ensured invoices are processed accurately.
FINANCE CUM ADMIN ASISSTANT (PART-TIME)
JNG Resources Sdn Bhd
10.2017 - 12.2018
- Keep accurate records for all daily transactions, prepared payment orders, invoices, and payment voucher.
- Prepare monthly, quarterly, annual financial reports, monthly payroll processing using MYOB Payroll System and all documents for government statutory payment (LHDN, EPF, SOCSO, EIS and HRDF).
GRADUATE TRAINEE (SL1M)
Ministry of Finance Malaysia
02.2016 - 08.2016
- Monitored and analyze the performance of the company selected under Minister of Finance Incorporated (MOF Inc.).
- Assisted in preparation of portfolio report of Government Link Companies (GLC).
- Coordinated business plan meeting between Government Link Companies.
- Handling general administrative duties including filing, copying, scanning and faxing, collation, and distribution of incoming emails and other documents.
SOCIAL SERVICES (INTERNSHIP)
Lembaga Zakat Selangor
06.2014 - 08.2014
- Carry out administration work such as data entry, update application form of asnaf and documents filing.
- Experienced make an investigation for applicant zakat.
- Participate as a committee in any event organized by Lembaga Zakat Selangor.
- Implement the tasks as directed from time to time.
Education
BACHELOR OF ECONOMICS -
Universiti Putra Malaysia
Selangor08-2015
FOUNDATION OF ACCOUNTING - undefined
Kolej Matrikulasi Pahang
Pahang04-2011
SIJIL PELAJARAN MALAYSIA (SPM) - undefined
SM Teknik Juasseh
Negeri Sembilan12-2009
Skills
Microsoft Office
Data Management & Analysis
Problem Solving
Teamwork and collaboration
Document and file management
Certification
Power BI for Beginners: Interactive Dashboard Fundamentals
Timeline
Power BI for Beginners: Interactive Dashboard Fundamentals
03-2026
ISO 9001: Quality Management Systems Internal Auditor Certified
04-2025
Microsoft Office Specialist: Microsoft Excel Expert (Excel and Excel 2019)
06-2024
ADMINISTRATIVE EXECUTIVE (INDUSTRY & PROCESS)
Bureau Veritas (M) Sdn Bhd, Kuala Lumpur
07.2022 - Current
ADMIN EXECUTIVE (CREDIT MANAGEMENT DIVISION)
Agrobank
06.2020 - 02.2022
GLOBAL TOUR COORDINATOR (JAPAN QUOTATION DEPARTMENT)
MIKI Shared Service Centre
02.2019 - 04.2020
FINANCE CUM ADMIN ASISSTANT (PART-TIME)
JNG Resources Sdn Bhd
10.2017 - 12.2018
ADMINISTRATIVE OFFICER (ASSET MANAGEMENT UNIT AND STRATEGIC UNIT)
Jabatan Perdana Menteri
11.2016 - 02.2019
GRADUATE TRAINEE (SL1M)
Ministry of Finance Malaysia
02.2016 - 08.2016
SOCIAL SERVICES (INTERNSHIP)
Lembaga Zakat Selangor
06.2014 - 08.2014
LCCI: Certificate in Book-keeping and Accounts
12-2009
FOUNDATION OF ACCOUNTING - undefined
Kolej Matrikulasi Pahang
SIJIL PELAJARAN MALAYSIA (SPM) - undefined
SM Teknik Juasseh
BACHELOR OF ECONOMICS -
Universiti Putra Malaysia
Award & Recognition
- President of Admin Improvement Committee (AIC) 2024 - coordinating team activities and supporting employee engagement initiatives.
- CIF Excellence Award 2025
Extra-Curricular Activities
- College Higher Council of Students, Universiti Putra Malaysia (1/1/2013 - 31/12/2024) - A student body appointed by the management of the college and acts as a linkage between college and students in the college to create an understanding and peace.
- Volunteer at Kelas Kaseh (2016) - Kelas Kaseh is a group of youth volunteers who volunteer to teach and help Orang Asli community by hosting additional classes for free on weekends.
- Volunteer at Islamic Relief Malaysia (IRM) (2018) - An independent humanitarian and development organization to helping reducing the Impact of conflicts & natural disasters, empowering communities, mobilizing people & funds, strengthening our family.
Languages
English
Upper intermediate (B2)
Malay
Bilingual or Proficient (C2)
References
- Khairul Amirin bin Khairul Anuar, Senior Inspection Coordinator, Bureau Veritas (M) Sdn Bhd (*contact details will be provided upon request)
Software
Microsoft Office
Power BI
Ms Excel Intermediate to Advance
Interests
Outdoor activities
Cooking & Baking