NURUL SYUHADAH MAZLAN

MTBE Plant – Major Shutdown

• Worked at MTBE (Methyl Tertiary Butyl Ether) Plant during Major Shutdown.
• Managed and controlled all shutdown documents (drawings, reports, permits, ITRs).
• Maintained and updated document register/log and ensured latest revisions were distributed.
• Handled filing and archiving of hardcopy and softcopy documents.
• Prepared daily manpower, attendance, and progress reports.
• Assisted QA/QC documentation, inspection records, and punch list tracking.
• Compiled final shutdown dossier and turnover documents.

• Provided 24-hour on-call administrative support for premix distribution operations, ensuring smooth coordination across day and night shifts.
• Handled and recorded delivery orders (DO), goods received notes (GRN), and customer collection documentation accurately.
• Liaised with lorry drivers, plant operators, and clients to schedule and verify timely deliveries.
• Monitored and updated daily premix delivery logs, stock movement, and dispatch records.
• Prepared supporting documents for billing and internal reporting, ensuring traceability and compliance.
• Maintained organized filing systems for distribution documents and responded to urgent issues as needed.

• Assisted in verifying and processing payments to vendors, suppliers, and internal drivers in a timely and accurate manner.
• Ensured all invoices, purchase orders, and delivery notes were properly documented and matched before processing.
• Supported the finance team in updating transaction records in the accounting system.
• Maintained proper filing of payment vouchers and financial documents for audit and reference.
• Communicated with internal departments to resolve payment-related discrepancies or incomplete documentation.
• Helped in generating basic financial summaries and monthly payment reports as required by supervisors.

• Prepared and verified driver incentive reports, ensuring timely and accurate processing of incentive payments.
• Managed tank operation processes including issuing purchase orders (PO), coordinating with suppliers, tracking deliveries, and processing payments.
• Assisted in the preparation of various operation reports such as Head Run Report, HOS Report, and performance analyses for management review.
• Maintained organized documentation and filing systems for operational data and payment records.
• Identified operational issues, suggested improvements, and supported implementation of efficiency strategies.
• Collaborated closely with operation teams to monitor daily haulage activities and ensure smooth logistical execution.

• Assisted the operations team in daily haulage activities including job order tracking, driver coordination, and document preparation.
• Supported the preparation of incentive reports, delivery schedules, and vehicle monitoring records.
• Helped in organizing and maintaining operational documents such as DOs, PO files, and delivery logs.
• Gained practical exposure in handling back-end logistics processes and documentation flow.
• Performed general administrative tasks and contributed to team efficiency through data entry and report checking.
• Learned to identify and escalate operational issues to supervisors for resolution.