Power Bi
Nur Syazwani Samsudin
Document Controller
PTD 7598, Jalan Rakyat 3, Taman Rakyat, 82000 Pontian, Johor Darul Takzim
Summary
At Sunway Construction Sdn Bhd, I excelled in streamlining document management processes, enhancing data accuracy by 30%, and fostering cross-functional collaboration. My expertise in electronic records management and proactive problem-solving skills significantly improved project efficiency and document quality.
Adaptable Document Controller offering background in process improvements and document preparation. Dependable professional with exceptional computer talents.
Experienced documentation specialist prepared for this role with strong focus on accuracy, organization, and compliance. Demonstrates reliability and adaptability, thriving in team environments and consistently achieving results. Skilled in document management systems, regulatory standards, and quality assurance processes. Known for effective communication, problem-solving abilities, and upholding high standards in all tasks.
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
6
6
years of professional experience
Work History
Document Controller
Sunway Construction Sdn Bhd
05.2024 - Current
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Provided support for document controls and worked with contract documents.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Optimized workflow efficiency by proactively identifying bottlenecks in the document management process and proposing solutions for improvement.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
- Used Adobe Acrobat, Autodesk Construction Cloud, and Procore for document management and enhancements.
- Transmitted documents, organized revisions and tracked changes.
- Promoted efficient document processing by maintaining orderly and clean control room.
- Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
Document Controller
Sunway Construction Sdn Bhd
01.2023 - 05.2024
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Established and managed document distribution matrix and document control register.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Improved cross-functional collaboration by acting as primary liaison between departments for document-related needs.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Assisted in the preparation of regular document control reports for senior management, providing valuable insights into project progress and areas requiring attention.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
Document Controller
Sunway Construction Sdn Bhd
04.2020 - 12.2022
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Worked with internal staff to process documents and sent for closing.
- Managed file archival and information retrievals.
- Transmitted documents, organized revisions and tracked changes.
Assistant Document Controller
Sunway Construction Sdn Bhd
01.2019 - 03.2020
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Checked blueprints and drawings for accuracy and completeness.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
- Worked with internal staff to process documents and sent for closing.
- Managed file archival and information retrievals.
- Transmitted documents, organized revisions and tracked changes.
Education
Bachelor Executive - Operation And Project Management
Universiti Malaysia Pahang Al-Sultan Abdullah
Pahang 04.2001 -
Skills
Document management
Document organization
Records management
Quality management
Data accuracy
Electronic records management
Software
Microsoft Office
Autodesk Construction Cloud (ACC)
Procore
Referees
Mohammad Atras Bin Shukor
Deputy Manager (Project)
Sunway Construction Sdn Bhd
Phone : 013- 8247468
Email : matrass@sunway.com.my
Nurul Ashikien Mohamed Nor
Assistant Manager - Project (Quality Assurance)
Sunway Construction Sdn Bhd
Phone : 016- 7229552
Email : nurulamn@sunway.com.my
Timeline
Document Controller
Sunway Construction Sdn Bhd
05.2024 - Current
Document Controller
Sunway Construction Sdn Bhd
01.2023 - 05.2024
Document Controller
Sunway Construction Sdn Bhd
04.2020 - 12.2022
Assistant Document Controller
Sunway Construction Sdn Bhd
01.2019 - 03.2020
Bachelor Executive - Operation And Project Management
Universiti Malaysia Pahang Al-Sultan Abdullah
04.2001 -
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