Nur Syahirah Shahrel

• Maintain an up-to-date leasing database and ensure all tenancy in proper order.
• Track and monitor the critical dates for all renewals of tenancies, public liability coverage, Bank Guarantee, etc.
• Prepare all tenancy-related documentation, including reminder letters, lease renewal notices, and tenancy expiry/termination letters for both new and existing outlets.
• To prepare P&L for renewal of tenancies.
• Monitor and update business license of outlet from time to time.
• Coordinate with the Finance Department to process payments, verify tax invoices, and ensure timely disbursements.
• Liaise with Operations and Marketing departments for working permit applications and event-related approvals.
• Perform other ad hoc duties as assigned by management.

• Prepare all documentations in relation to tenancy matters, including letters of offer, tenancy agreements and such other agreements as required.
• Prepare proposals for new prospective tenants and renewal proposals for existing tenants.
• In charge of documentation in term of filling, update tenancy details in IFCA.
• To coordinate and communicate on all tenancy administrative processes including liaising with related authorities and within internal department.
• Tracking and monitoring all tenancy administrative documentation until complete.
• Execute lease negotiations, renewals and rental units' showings to ensure maximum occupancy of rental units
• Oversee handover and takeover procedures during tenant move-ins and move-outs to ensure compliance with company standards.
• Perform other ad-hoc duties as assigned by the management.

• Managing the collection of all payments and debts
• Follow up on overdue invoices and payments and implement company collection procedures as necessary
• Contact debtors through calls, email or letter to notify them on outstanding invoices
• Negotiating payment plans
• Prepare monthly ageing report, collection report and other reports as assigned
• Prepare, check, and monitor the issuance of Letter of Offer, signing of Tenant / Licensee agreements and all other correspondences pertaining to tenancy
• In charge of documentation in term of filling, update tenancy details in IFCA
• Prepare and submit tenancy report by monthly
• To coordinate and communicate on all tenancy administrative processes including liaising with related authorities and within internal department
• Monitor and update the tenant master list from time to time
• Perform other ad-hoc duties as assigned by the management.

• Track and monitor the critical dates of all renewals of tenancies, public liability coverage, Bank Guarantee, etc.
• To update and maintain accurate lease registry and other real estate data base records.
• Prepare tenancy-related documents for new and existing outlets, including reminder letters, lease renewal notifications, and expiry/termination letters.
• Prepare memos to the Finance Department for payment processing, verify tax invoices, and conduct follow-ups as needed.
• Responsible for the arrangement of new and renewal leases to be stamped.
• Prepare and update monthly lease reports to support management reviews and reporting needs.
• To liaise with Landlord, Property Agents, etc.

• To monitor expiry date of all tenancy and ensure notices are issued on time

· Prepare the appraisal memo for the renewal of tenancy

proposal

· Prepare the letter offer, tenancy agreement and letter of

guarantee

· Prepare for the tenancy agreement execution and the

stamping fee and documentation

· Handling with the A&P documentation (proposal and letter

offer)

· Prepare tenancy monthly report

• To liaise with the maintenance Department on tenant moving out and follow up that VP is properly done and refunds are processed and passed to the Credit Control.
• To liaise with Account Department every middle of month to do rental & service charges billings.