Nadia Zulkifli
Senior HR & Admin Officer
Johor Bahru
Summary
Experienced executive specializing in corporate human resources. Adept at managing personnel, overseeing hiring processes, and maintaining comprehensive HR records. Skilled at navigating complex organizational structures and collaborating with cross-functional teams to drive strategic HR initiatives aligned with business objectives.
Overview
7
7
years of professional experience
7
7
years of post-secondary education
Work History
Sr. HR & Admin Officer
MyFirstTech Sdn Bhd
09.2022 - Current
- Assist in supervising the day-to-day operations of the Human Resources department and a junior HR.
- Responsible for the full spectrum of Human Resource function, including recruitment, onboarding, documentation, training, appraisal, offboarding, termination, and other HR matters.
- Manage payroll for both full-time and part-time employees, manage leave balance and application.
- Handle expatriates' pass applications and liaising with MDEC and Immigration.
- Create, develop, and update the company's employee handbook and policies (for Malaysia and US subsidiaries).
- Created new workflows for HR Department.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Coordinated annual performance review process to facilitate constructive feedback exchange between managers and employees, driving professional growth opportunities for staff members.
- Assisted managers and supervisors with employee disputes, disciplinary actions and other workplace issues (including due inquiry).
- Bridge management and employee relations by fostering a positive workplace culture, addressing demands, grievances, or other issues, organizing events.
- General administration work, database update, reports, manage travel bookings, etc. Administer and maintain proper documentation of the company's P&C documents.
HR Executive
Transcosmos Malaysia Sdn Bhd
07.2019 - 07.2022
- Handling the full cycle of HR, including recruitment, background checks, onboarding, and offboarding.
- Managing new hire registration, including data management in systems like panel clinics, EPF, SOCSO, and Deskera HRMS.
- Facilitated smooth onboarding experiences for new hires, ensuring they felt welcomed and well-informed.
- Liaising with the Labour Office and relevant organizations on staff remuneration matters.
- Responsible for visa applications for expatriates and issuance of HR-related letters (e.g., probation, confirmation, contract renewal, appointment).
- Monitoring and updating employee attendance records.
- Developed and maintained up-to-date database of employee records, ensuring compliance with legal requirements.
- Managing day-to-day administrative functions, including filing, documentation, and monitoring cleaner schedules.
- Conducting and arranging employee relations activities.
- Managing pantry stocks and vendors related to General Administration (GA), including price comparison and preparation of purchase requests (PRA).
- Assisting with HR-related tasks, such as notifying departments about probation and contract renewals, and supporting the hiring and orientation process.
Department Assistant (Customer Service)
White Horse Ceramic Industries Sdn Bhd
03.2018 - 03.2019
- Managing customers' orders from branches, generate store issue note based on customer's Purchase Order (PO), and arrange transport for tile delivery to branches, customer's store, and project site.
- Generate Delivery Order (DO) for every customer.
- Perform admin-related job.
Education
Master in Office Systems Management - Business Management
Universiti Teknologi Mara (UiTM) Shah Alam
Shah Alam, Selangor, Malaysia 06.2020 - 07.2023
Bachelor Degree in Office System Management - Business Management
Universiti Teknologi Mara (UiTM) Sarawak
Kota Samarahan, Sarawak 09.2014 - 06.2017
Matriculation Programme Major in Science - Science Stream
Negeri Sembilan Matriculation College
Kuala Pilah, Malaysia 03.2013 - 03.2014
Skills
Office Management
Documentation and control
Policy and procedure modification
Database Management
Microsoft Office
Staff Management
Performance Appraisals
Labor Relations
Teamwork and Collaboration
HR policies and procedures
Onboarding and Orientation
Recruitment and hiring
Background Checks
Payroll Administration
Domestic Inquiry
Offboarding
Languages
Malay
Native language
English
Upper intermediate
B2
Timeline
Sr. HR & Admin Officer
MyFirstTech Sdn Bhd
09.2022 - Current
Master in Office Systems Management - Business Management
Universiti Teknologi Mara (UiTM) Shah Alam
06.2020 - 07.2023
HR Executive
Transcosmos Malaysia Sdn Bhd
07.2019 - 07.2022
Department Assistant (Customer Service)
White Horse Ceramic Industries Sdn Bhd
03.2018 - 03.2019
Bachelor Degree in Office System Management - Business Management
Universiti Teknologi Mara (UiTM) Sarawak
09.2014 - 06.2017
Matriculation Programme Major in Science - Science Stream
Negeri Sembilan Matriculation College
03.2013 - 03.2014
Expected salary
RM4,500 per month
Notice period
2 months
Reason of Leaving
Career advancement opportunities.