NUR SADRINA BINTI NASIRUDDIN LIM

ADMINISTRATOR

· Co-ordinate with various vendors / colleagues for timely issuance

· Assist in preparing circulars, letters, newsletters and directories

· Prepare confirmation reports and letters

· Assist with application and renewal (example : professional certificates)

· Ensure smooth and efficient circulation of documents within departments

· Assist in application and submission required by manager

· Prepare daily / weekly / monthly records and SOP

· Assist in handling feedback and enquiries from the public, members via phone / email / letters

· Coordinate the schedule, travel arrangements, business meetings, and events of the principal

· Prepare document and assist in activities related courier, customer, supplier, agent, vendor

· Develop and carry out an efficient documentation and filing system.

· Regular meeting coordination and minute taking

· Arranging stationary items, company assets and office maintenance. Stock control and ordering of office materials

· Handling ad-hoc duties as assigned

ATTENDANCE AND LEAVE RECORDS

· Keeping a track of the attendance of the employees

· Filling the leave forms and keeping a track of leave taken

· Seeing to it that there is not much absenteeism on any given day

· Seeing to it that no employee is irregular and if there are such people, taking corrective and/or preventive measures

PERFORMANCE MANAGEMENT

· Helping the seniors do performance appraisal

· Training new or existing employees (in house / external)

WORKFORCE MANAGEMENT

· Handling the staff so that people are nor dissatisfied with each other

· Other employee related issues

· Organizing travel for staff

· Booking rooms and conference facilities

· Liaising with colleagues and external contacts to book travel and accommodation

RECRUITMENT

· Understanding manpower requisition from the concerned department

· Understanding the requirement and accordingly drafting a job description and getting it approved

· Sourcing candidate and screening candidates by conducting telephonic or personal interviews

· Maintaining and updating the database of the candidates

· Issuing appointment letter with brief working agreement or policies

· Giving a description on the policies, procedures and culture followed by the company

· Properly filing relevant document of the new joinee

· Coordinating with the IT team to get his email id made

COMPENSATION AND BENEFITS

Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)

EXIT FORMALITIES

· Conducting exit interviews of candidates who are resigning

· Trying to get constructive feedback for company and trying to implement the corrective measures for them

· Doing the full and final settlement for the person (example : Asset & Jobs handover)

• Preparing Payment for 3party invoice and A.Clouet Payment
• Preparing AMEX Payment for Nestle Invoice to Maybank
• Key in Nestle Invoice into System
• Key in Purina Invoice
• Key in A. Clouet Invoice
• Key in all Credit Memo for all claim to customer and Credit Memo to salesperson
• Key in manual claim for ask payment from Nestle.
• Filling all the document into right file like CNSG, CNSF, CNS and D2 (Invoice).
• Filling all the AMEX Payment that already making payment.
• Sent email to 3party vendor about the payment already making – Payment Remittance
• Alliance with Customer or 3party vendor asking about Account Statement and Credit Memo for payment invoice.
• Key in Salesman Incentive and pas to Manager to making payment.
• Key in Invoice and Credit Memo for I-Foca (under Tee Siang Sdn Bhd)
• Key in Sale Order in system and invoice to pass to driver to make delivery.
• Key in Infant Feeding Scheme for Nestle people.
• Key in D2 (Invoice) to staff sampling or event to claim from Nestle.
• Key in Sales Order from salesman and past it to warehouse and checker will pick the item and went all item done will pass back up to post it into invoice and the driver will be sent to customer.
• Submit Claim to Nestle Portal.

• All total staff of security guard and operation officer was 177 people.
• Calculate manually staff salary from the timesheet and key in it in excel.
• The total amount of the salary from excel will be key in into BSNbiz.
• Calculate for advance payment for the staff.
• Update about staff data like address, contact number, emergency contact number, post they guard.
• Preparing invoice to make claim to IFS factoring and KENANGA factoring.
• Preparing official letter.
• Preparing employee performance appraisal form and give it to Operating Officer and give it to the school headmaster to make assessment of guard employees.
• Prepare payslip for the staff.
• Follow up with the operation officer if have anything problem at the school and post security.
• Filling all the document about the security employee job form follow by zone Johor, Kelantan and Selangor.
• Know a little bit about SOCSO and EPF staff to key in into E-Perolehan.
• Update staff annual leave (AL), medical certification (MC), and absent (AB) follow by zone Johor, Selangor and Kelantan.

• Call the agency and make collaboration with the agency about how to help entrepreneur to make profit in them business.
• Taking proposer to the agency base on what the agency wants.
• Follow up with the agency about the payment and the event whether do the briefing face to face or online.
• Prepare all the document to give to the agency for the briefing later.
• Prepare the document for renew the company licence.
• Preparing quotation base on what the agency wants for to help entrepreneur.
• Sometime taking minute when follow the Director go meeting with the agency.

• Taking care baby from age 2 month until 3 years.
• Do the right activities base on the baby age.

• Taking care cash counter and restock back the thing have finish.
• Keep the store clean.

• Payslip for the staff
• Account Receivable
• Account Payable
• Go to bank to bank in cheque and cash.
• Filling all the document.