Hi, I’m
Nur Aimi Khairina Khairy
Facilities Management Specialist
Cyberjaya, Selangor,10
Summary
Facility Management Specialist with over 6 years of experience in managing building operations, vendor coordination, and preventive maintenance across corporate and educational environments. Proven ability to lead teams, manage budgets, and ensure compliance with health, safety, and environmental standards. Adept at optimizing facility performance and enhancing user experience through strategic planning and cross-functional collaboration.
Results-driven management professional prepared for role with history of optimizing business processes and driving team success. Known for effective collaboration and commitment to achieving organizational goals. Exhibits strong leadership, strategic planning, and adaptability to changing business needs.
Overview
9
years of professional experience
1
Certification
2
Languages
Work History
Exact Asia Development Centre Sdn Bhd
Facilities Management Specialist
04.2024 - Current
Job overview
- Managed daily operations for a facility serving approximately 300 staff, ensuring safety and compliance.
- Led emergency response planning and environmental health initiatives.
- Oversaw vendor performance and budget tracking for maintenance and capital projects.
- Maintained inventory of equipment and supplies, ensuring readiness and safety.
- Liaised with internal stakeholders to address facility needs and support school events.
- Reduced operational costs by identifying areas for improvement and implementing cost-saving measures.
- Managed client relationships effectively by maintaining open lines of communication and promptly addressing concerns or issues as they arose.
- Collaborated closely with executive leadership to develop long-term strategic plans aligned with company objectives.
- Facilitated regular team meetings focused on problem-solving discussions that led to practical solutions.
- Developed strong relationships with stakeholders, ensuring clear communication and alignment on project objectives.
- Delivered successful projects within deadlines through effective time management and resource allocation.
- Oversaw budget planning and financial analysis, ensuring accurate forecasting and prudent fiscal decisionmaking.
- Coordinated with internal departments to streamline operations and improve overall company efficiency.
- Negotiated contracts with vendors, securing favorable terms that contributed to cost reductions and increased profitability.
- Optimized workflow efficiency through the introduction of innovative process improvements.
- Enhanced team productivity by providing consistent feedback and guidance on performance goals.
- Created and managed project plans, timelines and budgets.
- Developed effective improvement plans in alignment with goals and specifications.
- Educated staff on organizational mission and goals to help employees achieve success.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Frequently inspected production area to verify proper equipment operation.
- Conducted regular reviews of operations and identified areas for improvement.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
CBRE Malaysia
Facilities Coordinator
12.2019 - 03.2024
Job overview
- Lead and supervise building services including HVAC, electrical, fire systems, and security/access control to ensure optimal functionality.
- Developed and executed preventive maintenance plans, reducing downtime and improving asset longevity.
- Managed vendor contracts and procurement processes, ensuring quality service delivery and cost efficiency.
- Oversaw budget planning, cost analysis, and P&L tracking to support financial sustainability.
- Coordinated renovation and furniture movement projects, ensuring timely completion and minimal disruption.
- Led a team of admin and cleaning staff, providing guidance and performance oversight aligned with KPIs.
- Maintained security systems including CCTV and access card management.
- Created SOPs for continuous improvement, including AV conferencing systems and event logistics.
- Supported cross-departmental needs including room bookings, courier services, and equipment allocation.
- Promoted a culture of continuous learning by offering professional development opportunities to team members regularly.
- Acted as a liaison between clients, stakeholders, and internal teams throughout the entirety of each project, ensuring clear communication at all stages.
- Collaborated with other Site Leads to share best practices and improve overall company performance.
- Monitored inventory levels, ordering supplies as needed to minimize downtime due to shortages.
- Established strong relationships with clients, leading to repeat business and increased referrals.
- Resolved conflicts among team members, fostering a positive and collaborative work environment.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Oversaw annual budget to handle supply, labor and maintenance needs.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Generated reports detailing findings and recommendations.
- Conducted regular reviews of operations and identified areas for improvement.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
- Assisted with meetings and conference room reservations.
- Prepared reports and schedules with accuracy.
- Coordinated emergency response drills, enhancing preparedness for potential incidents.
- Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
- Assisted in the development of emergency preparedness plans, ensuring staff was trained in proper procedures during critical situations.
- Developed and oversaw budgets for facilities and worked within cost restraints.
Jones Lang LaSalle (JLL)
Facilities Assistant cum Helpdesk
07.2018 - 11.2019
Job overview
- Coordinated work orders and vendor assignments, maintaining detailed records and service reports.
- Supported FM in daily operations and quarterly business reviews.
- Engaged with clients for feedback and liaised with building management for approved works.
- Responsible for managing PO/DO/Invoice, maintaining files and reports and all other facilities related files.
- Managing, assigning, communicating work orders to multiple technicians and vendors in resolving problems.
- Maintaining and keeping proper records on work orders, proposals and service report submitted by vendors.
- Assisting FM on monitoring day-to-day operations of the facilities, generating quarterly reports for Business Review.
- Coordinating the event and meeting requested by client.
- Engaging with clients for feedback on facilities and daily operation works.
- Liaise directly with landlord/building management to follow through on approved work.
WM Malik & Kamaruzaman
Intern
02.2018 - 06.2018
Job overview
- 5-month internship with valuation firm supporting valuation works within PJ Area.
- Assisting with general business administration tasks including responding to incoming queries (requesting for market value) and preparing valuation report for respective clients.
- Involving in inspection and valuing property such as residential and commercial property.
- Perform extensive research to develop an acceptable market value relevant to legislation and clients' requirements.
Sharina Husin & Co.
Admin Assistant
04.2017 - 09.2017
Job overview
- Perform administrative tasks i.e., supports inquiries from managers, assist with printing & preparing letters for courts order.
- Assist on filing works for law cases, old cases for references.
Education
University Tun Hussein Onn Malaysia
Bachelor from Real Estate Management with Honors
01.2018
University Overview
Graduate in October 2018
Skills
Preventive Maintenance Planning
Certification
Certified First Aider & Fire Warden (Expired on: May 2025)
Accomplishments
- 2017: Vice President of Annual Dinner Real Estate Management (Faculty Level)
- 2016: Exco Realtors Club (Faculty Level)
- 2015: President of Back to 90’s event (University Level)
PERSONAL ATTRIBUTES
- Effective Communication Skills: Able to communicate in different communication styles when working with team members and clients.
- Honest and Reliable: Ability to responsibly undertake tasks and have strong morals and ethics.
- Flexible: Understand the need for flexibility to support any last-minute demands and changes. Comfortable with changing situations to remain flexible and adaptable.
- Time Management: Dedication to prioritize and manage allocating tasks and recording activities in diaries including daily to-do lists.
Timeline
Facilities Management Specialist
Exact Asia Development Centre Sdn Bhd
04.2024 - Current
Facilities Coordinator
CBRE Malaysia
12.2019 - 03.2024
Facilities Assistant cum Helpdesk
Jones Lang LaSalle (JLL)
07.2018 - 11.2019
Intern
WM Malik & Kamaruzaman
02.2018 - 06.2018
Admin Assistant
Sharina Husin & Co.
04.2017 - 09.2017
University Tun Hussein Onn Malaysia
Bachelor from Real Estate Management with Honors