Norsharini Aida Shaiful Bahari
Administration Executive
Bayan Lepas
Summary
Dynamic executive with over a decade of proven success in driving mission-critical results across diverse sectors. Recognized for exceptional communication and cross-cultural team management abilities that foster collaboration and innovation. Possesses an entrepreneurial mindset focused on maximizing profitability while leading teams to achieve ambitious goals. Skilled in forging strategic alliances with organizational leaders to align and support key business initiatives effectively.
Overview
12
12
years of professional experience
2
2
Languages
Work History
Administration Executive
Celestica Platform Cloud And Solutions (M) Sdn. Bhd.
07.2024 - 08.2025
- Organized and executed company events, including team-building activities, annual dinner, and corporate gathering.
- Managed selections, ordering, and distribution of corporate gift for employees, clients and special occasions.
- Conducted engaging onboarding sessions for new hires, providing essential company information, policies, and workplace culture insights.
- Assist in coordinating Emergency Response Team (ERT) activities, ensuring safety protocols, training sessions, and compliance measures were effectively implemented.
- Worked closely with suppliers, venues, and external service providers to ensure seamless event execution and procurement.
- Maintained records, managed correspondence, and ensured smooth day-to-day office operations.
- Developed innovative solutions to complex problems, resulting in improved organizational performance.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
Administrative Associate
Keysight Technologies (M) Sdn Bhd
01.2022 - 01.2024
- Generate direct and indirect purchase orders to fulfill the requests for production materials.
- Prepare purchase orders for O.S. items such as safety shoes, stationery, packing materials, and wooden crates for production, admin, support workers, and assistant engineer level.
- Internal & External Purchase Request.
- Prepare a shipment request including a custom invoice, manager approval, ZPB AM, CPB AM, exemption list, checking HTS code, shipment tracking, and documentation, to send a production request/purchase.
- Track CIP, CAPEX, station construction, and CEM test engineer equipment purchases without exceeding the limit.
- Responsible for overseeing budget codes, CIPs, and CAPEX project purchases to ensure timely closure.
- Submit International Material Procurement orders for items not produced in-house between company branches.
- Supported executive decision-making with preparation of detailed monthly reports on office performance.
- Contributed to budget management efforts by tracking expenditures and submitting timely expense reports.
Human Resource & Admin Asst.
Phili-Orient Logistics (PG) Sdn Bhd
01.2014 - 01.2022
- Efficiently submit HRDF claimable expenses.
- Expertly assist in payroll preparation by providing relevant data such as absences, bonuses, and leaves.
- Oversaw daily office operation, coordinated schedules, managed correspondence, and ensure efficient workflow.
- Organized corporate events, meeting, and special functions, handling logistics, budgeting, venue selection, and onsite coordination.
- Negotiated contracts, liaised with vendors, and ensure timely delivery of goods and services for office needs and events.
- Prepared and managed purchase orders (PO), ensured accuracy in orders, tracked payments and maintained procurement records.
- Managed office expenses, processed invoices, and ensured compliance with company procurement policies.
- Acted as a bridge between internal teams and suppliers, ensuring smooth collaboration and timely solutions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Education
Common European Framework of Reference - English Literature (British and Commonwealth)
Cambridge International Education
Glugor, Penang, Malaysia04-2025
Professional Diploma - Human Resources Management
University Malaysia Pahang
Gambang, Pahang, Malaysia01.2024
Skills
Management Skills
Event Planning
Administrative skills
Operations management
Vendor negotiations
Cost reductions
Public speaking talent
Executive support
Timeline
Administration Executive
Celestica Platform Cloud And Solutions (M) Sdn. Bhd.
07.2024 - 08.2025
Administrative Associate
Keysight Technologies (M) Sdn Bhd
01.2022 - 01.2024
Human Resource & Admin Asst.
Phili-Orient Logistics (PG) Sdn Bhd
01.2014 - 01.2022
Common European Framework of Reference - English Literature (British and Commonwealth)
Cambridge International Education
Professional Diploma - Human Resources Management
University Malaysia Pahang