Nor Ilani Ismail

Responsibilities

• To handle all the typing, drafting, and general correspondence of the Practice Group.
• To prepare and draft a bill for local or overseas client(s) together with the cover letter.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• To liaise with Dispatch for documents to be sent out by hand on a timely basis.
• To arrange for service via courier and post.
• To manage the department’s database for billing and invoicing and to follow up for payment with the client(s).
• To update new client(s) into the contact list and general management of files within the section or department, which includes:
• Draft and review the cause paper for the legal proceedings, such as writ, affidavit of service or non-service, notice of application, order, judgment in default, etc.
• Keep track of unactive files in storage for record-keeping purposes.
• To prepare the file opening form for the new matter, file transfer, and closing files.
• To prepare a monthly status report or any other management reports as required.
• To perform general administration tasks for the preliminary stages of the cases or files, such as binding documents, printing out emails, winding up searches, bankruptcy searches, SSM searches, ctos searches, EFS receipts, DHL courier tracking, and invoices for records purposes, general filing of the department, and submitting to the account department for audit report records.
• To prepare and keep track of lawyers and partners claims and prepare a monthly report to submit to the account department for payroll.
• Update e-library and physical library records, i.e., book records and tracking.
• To undertake any ad hoc duties as assigned by the immediate superior, partner, or associate.
• Scheduled appointments and conducted follow-up calls for Lawyers and Partners.
• Maintained electronic filing systems and categorized documents.

Responsibilities

• To handle all typing, drafting and general correspondence of the Practice Group
• To attend the telephone calls and take messages as required.
• To liaise with the dispatch room or process server for Documents to be sent out by hand on a timely basis.
• To make sure all documents meet deadlines and are well organized.
• To manage the department’s database and documentation.
• To deal with the client and update the status of the advertisement or payment:
• Update the status of all files and the current work done.
• Arranging files in proper order.
• Keeping track of file movement within the section or department
• To prepare the monthly status Report or any other management reports as required.
• To perform general administration, such as binding documents, printing out emails for records purposes, and general filing of the Department.
• To undertake any other duties as assigned by the immediate superior, partner, or lawyer.

Responsibilities

• To handle all typing, drafting, and general correspondence of the Practice Group.
• To prepare and draft a bill for local or overseas clients, together with the cover letter.
• To attend the telephone calls and take messages as required.
• To liaise with the dispatch room for Documents to be sent out by hand on a timely basis.
• To manage the department’s database for billing and invoicing and to follow up for payment with the client.
• To update new clients into the contact list and general management of files within the section or department, which include:
• Updating the status of all files.
• Arranging files in proper order.
• Keeping track of file movement within the section or department
• To prepare, file an opening form for new matter and close files.
• To prepare the monthly status Report or any other management reports as required.
• To perform general administration, such as binding documents, printing out emails for records purposes, and general filing of the Department.
• To act as relief for any other secretary within the section or department who is on leave or as and when assistance is needed.
• To undertake any other duties as assigned by the immediate superior, partner, or associate.