Noor Zafirah
Document Controller
Kuala Lumpur
Summary
To adopt tactical and operational methods for enhancing skills and knowledges, thereby creating opportunity for growth and future career advancement.
Overview
16
16
years of professional experience
6
6
Certifications
Work History
DOCUMENT CONTROLLER
PETRONAS TECHNICAL SOLUTIONS SDN BHD
07.2023 - 06.2024
- Maintain copies of technical documentation and drawings in hardcopy/softcopy format
- Establish & maintain the Master Document Register (MDR) with project team
- Create, records and documented all document number as required for transmittal to client according to project procedures
- Review and verifies project documents completeness, format & accuracy of data in accordance to company engineering document control procedures
- Ensure incoming and outgoing documents are accurate, comply with company standards and policies, correspondence to correct associates, protect and secure confidential information
- Timely distributed latest revision of documentation to project team for reviewing
- Compile, filling and review all the documentation for submission - Final Documentation for GRE Piping
- Worked with multiple document control systems such as SharePoint, P-EDMS, ProArc / POL
DOCUMENT CONTROLLER
DAR ENERGY
05.2022 - 06.2023
- Company Overview: Seconded to PETRONAS CARIGALI
- Review for Final Documentation
- Review and update technical documents
- Update incoming and outgoing transmittal log
- Prepare ad-hoc reports on project as needed
- Establish & maintain the Master Log Summary with project teams
- Assist Manager and Executives on various tasks & duties
- Ensuring of secure destruction and disposal of sensitive documents
- Records and documented all document number for transmittal
- Provide full secretarial and admin support to the project and department to ensure the smooth running of the department
- Assign workflow for reviewing / Endorsed and Approve documents
- Implemented document workflow process, monitored daily activity, and updated approaches
- Worked with multiple document control systems such as SharePoint, P-EDMS, Adobe Acrobat, FTP Filezilla
- Seconded to PETRONAS CARIGALI
DOCUMENT CONTROLLER
UMD ENERGY
06.2021 - 12.2021
- Company Overview: Seconded to PETRONAS CARIGALI
- Review for Final Documentation
- Review and update technical documents
- Update incoming and outgoing transmittal log
- Prepare ad-hoc reports on project as needed
- Distribute copies of project related to internal teams
- Order and maintain stationery and equipment supplies
- Establish & maintain the Master Log Summary with project teams
- Maintain confidentiality of the sensitive information, documents, and terms of agreements
- Assist Manager and Executives on various tasks & duties
- Ensuring of secure destruction and disposal of sensitive documents
- Records and documented all document number for transmittal
- Provide full secretarial and admin support to the project and department to ensure the smooth running of the department
- Review and verifies project documents completeness, format & accuracy of data in accordance with company engineering document control procedures
- Seconded to PETRONAS CARIGALI
DOCUMENT CONTROLLER
FLUOR DANIEL INTERNATIONAL (M) SDN BHD
03.2019 - 12.2019
- Maintain copies of technical documentation and drawings in hardcopy/softcopy format
- Establish & maintain the Master Document Register (MDR) with project team
- Create, records and documented all document number as required for transmittal to client according to project procedures
- Review and verifies project documents completeness, format & accuracy of data in accordance to company engineering document control procedures
- Ensure incoming and outgoing documents are accurate, comply with company standards and policies, correspondence to correct associates, protect and secure confidential information
- Timely distributed latest revision of documentation to project team for reviewing
- Compile, filling and review all the documentation for submission - Final Documentation for GRE Piping
- Provide full secretarial and admin support to the project and department to ensure the smooth running of the department
- Assist CivilStructure Team (E&I) department and perform other related duties as required according to ZeTo Rules & managing full spectrum of management functions
SENIOR PROJECT SUPPORT TECHNICAL
FLUOR DANIEL INTERNATIONAL (M) SDN BHD
12.2015 - 07.2017
- Coordinate department staff training and courses
- Conduct Safety Briefing for visitor entering RAPID Site
- Undertake any ad-hoc admin project/duties as required
- Prepare Minutes of Meeting (MoM) for department meeting
- Order and maintain stationery and equipment supplies
- Assuring department compliance to HSE rules and regulations
- Assist Manager and Executives on various tasks & duties as assigned
- Manage meeting schedules, report, appointment, phone calls & screening
- Arrange department staff and contractors overtime request and obtain superior approval
- Handle Daily Report for Construction Department from each package contractors and update in the POL system
- Cooperate with supervisory and management personnel to ensure the company's safety responsibilities are fulfilled
- Provide full secretarial and admin support to the project and department to ensure the smooth running of the department
- Maintain a proper and user friendly document for recording and tracking of all the document
- Coordinate and arrange travel arrangement including airticket, transportation, accommodation for all management
- Organizing and up-keeping of the site office to ensure all facilities/equipment provided by the company are maintained properly and in good order
- Assist Electrical & Instrument (E&I) department and perform other related duties as required according to ZeTo Rules & managing full spectrum of management functions for Electrical & Instrument (E&I) department
SECRETARY
PETRONAS CARIGALI SDN BHD
07.2015 - 12.2015
BUSINESS ADMIN
Y US SDN BHD
01.2013 - 06.2014
SECRETARY
FM NETWORKS
04.2012 - 12.2012
ADMIN ASSISTANT
KSSB WAREHOUSE
09.2008 - 03.2009
Education
Diploma - Integrative Journalism
Malaysia Institute of Integrative Media (MIIM)
Kuala Lumpur 03.2009 - 12 2011
Skills
Tracking document flow
Document organization
Standard operating procedures
Data accuracy
Compliance controls
Project support
Quality Management
Project assistance
Archive management
Workflow coordination
Recordkeeping skills
Data logging
Digital file organization
Process improvements
Skilled in Software :-
SMFT / ProArc (POL) / P-EDMS / ECM / Sharepoint / FTP Filezilla / Onedrive / Teambinder / SAP
Certification
First Aider
Personal Information
- Date of Birth: 11 July 1989
- Nationality: Malaysia
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
DOCUMENT CONTROLLER
PETRONAS TECHNICAL SOLUTIONS SDN BHD
07.2023 - 06.2024
DOCUMENT CONTROLLER
DAR ENERGY
05.2022 - 06.2023
DOCUMENT CONTROLLER
UMD ENERGY
06.2021 - 12.2021
DOCUMENT CONTROLLER
FLUOR DANIEL INTERNATIONAL (M) SDN BHD
03.2019 - 12.2019
SENIOR PROJECT SUPPORT TECHNICAL
FLUOR DANIEL INTERNATIONAL (M) SDN BHD
12.2015 - 07.2017
SECRETARY
PETRONAS CARIGALI SDN BHD
07.2015 - 12.2015
BUSINESS ADMIN
Y US SDN BHD
01.2013 - 06.2014
SECRETARY
FM NETWORKS
04.2012 - 12.2012
Diploma - Integrative Journalism
Malaysia Institute of Integrative Media (MIIM)
03.2009 - 12 2011
ADMIN ASSISTANT
KSSB WAREHOUSE
09.2008 - 03.2009