NOOR SYAHIRAH ABDUL MALEK

• Designs, develops and maintain the recruitment process in the organization (including its description, recruitment measurement definitions, regular measurement reporting, taking proper actions to close gaps).

• Designs the selection matrix for choosing the optimum recruitment channel and recruitment source.

• Develop working relationships and coordinate college/ university recruiting initiatives, to increase college/ university awareness of the company.

• Propose, implement and execute recruitment and employer branding activities to attract a suitable pool of applications for all required positions.

• Explores the market recruitment best practices in the recruitment and staffing

and implement appropriate best practices in the organization.

• Builds a quality relationship with the universities external recruitment channels.

• Builds a strong pipeline with all the universities to boost up recruitment process.

• Monitors and constantly reduces the costs of the recruitment process.

• Assist to compile and maintain the JD and JS for all current and new positions.

• Assist to compile all the complete ERF for whole recruitment.

• Sets the social media communication strategy for different job profiles and functions in the organization.

• Prepare monthly KPI reports.

• Provide training, guidance and coaching to subordinates (if any).

• Any other tasks assigned by the superior.

Expat Management:

• Spearhead talent identification to fulfill operational staffing requirements
• Utilize diverse sourcing strategies including job postings, referrals, internal promotions, and executive search firms
• Oversee end-to-end recruitment activities, from coordinating with educational institutions to extending job offers
• Maintain a comprehensive and up-to-date talent database
• Execute thorough applicant screenings and interviews
• Perform detailed reference checks
• Manage pre-employment logistics, including physical exams, relocations, start dates, and work authorization documentation
• Uphold college recruitment initiatives and affirmative action compliance
• Execute additional tasks as directed by management
• Adhere strictly to all talent acquisition policies and procedures
• Facilitate the hiring process for Direct Labor, ensuring complete documentation from CID creation to personal file completion
• Recruit Indirect Labor roles such as technicians, Engineers, and Managers
• Process CID creation and documentation for international hires
• Monthly management of employee contract extensions and confirmations
• Ensure adherence to local laws, regulations, and standards, promoting compliance
• Engage in employer branding events, including career fairs and walk-in interviews
• Conduct salary and benefits calibration for prospective hires
• Promote a culture of compliance and encourage reporting of any labor, ethics, and EHS violations

• Expat Management:

• Keep track on visa expiring for all expat, will ask for renewal visa 3 months before expired and collect the documents

• Apply the visa through the MYXpats centre (in immigration system).

• Working with immigration at Expat Department Putrajaya for Visa matters

• Employee Relation:

*Develop all employees engagement activities per event calendar

*Prepare proposal for employee activities

*Involved in domestic inquiry cases as a note taker

• Responsible to develop, review and revise the HR policies and procedures as to comply to Malaysia laws & regulations, ISO and customer Requirements
• Maintain employees files and the HR filing system
• Assisting with the day-to-day efficient operation of the HR policies
• Handle recruitment activity such as liaising with colleges/institution, arranging interviews and making job offer (Advertisement)
• Handle employee orientation, training and development and record keeping
• Responsible for student internship program, select, monitor and evaluation
• Manage uniform, employee badges, visitor pass and certificate issuing
• Handle the employee grievances and disciplinary related matters
• Monitoring the daily attendance of employees
• Follow up Job Description for employees
• Prepare IACM Calendar and Organization Chart
• Backup for issuing Performance Appraisal Annual Review / variable Bonus
• Assist employees, company managers and managing Director with HR issues

• 3.48 GPA in HR Mgmt - Top 15% of class

• Strategic HR projects with real-world impact

• 3.19 overall CGPA - Consistent academic growth

• Awarded for innovative HR research study

• Proven leadership through spearheading various school projects and serving as an elected school prefect.

2009

• Recognized as Best Student for exemplary co-curricular accomplishments.

• Achieved first runner-up in state-level oratory competitions, demonstrating strong public speaking skills.

• Successfully led school teams in dikir barat and poetry contests, contributing to group triumphs.

• Regularly engaged as the morning DJ for the school radio, enhancing school community spirit.

• Held progressive leadership roles: Class Leader (4th degree), Assistant Head (3rd degree), and School Prefect (since 2nd degree).

• Managed financial responsibilities as Class Treasurer (2nd degree).

• Led the Nasyid team, competing in numerous inter-school events.

• Regularly served as an emcee for various school functions.