Microsoft Office
NOOR FAZILLAH JAFFAR
Assistant Manager, Administrative
Puncak Alam
Summary
Dedicated assistant manager in administration with over 5 years of experience enhancing operational efficiency and streamlining administrative processes within fast-paced environments. Proven ability to support management in daily operations, ensuring seamless execution of organizational policies and procedures. Expertise in optimizing workflows, managing projects, and leading administrative teams to achieve strategic objectives. Recognized for strong problem-solving skills and commitment to fostering a collaborative work culture that drives productivity and results.
Overview
15
15
years of professional experience
2027
2027
years of post-secondary education
Work History
Procurement & Assistant Manager, Administrative
MEDIA PRIMA BERHAD
08.2023 - Current
- Oversee daily administrative operation to ensure efficiency
- Supervise administrative staff and delegate tasks as needed
- Develop office policies, manage budgets and handle facilities related issues.
- Support senior management in strategic planning for administrative improvements Procurement
- Manage end to end procurement process, including sourcing, tendering and contract management.
- Negotiate pricing, terms and delivery schedules with suppliers
- Supervise procurement activities such as CAPEX acquisitions, imports and local suppliers.
- Maintain compliance with procurement policies while insuring cost efficiency.
- Conduct supplier evaluations and manage relationships to ensure quality standards are met
- Assist in the preparation of business proposals, contracts, and tender documents.
- Support Directors/Partners in account planning and client relationship management.
- Conduct competitor analysis and provide insights for strategic decision-making.
- Ensure proper follow-ups and engagement with potential clients.
Procurement Specialist
RSH (M) Sdn. Bhd.
08.2021 - 07.2023
- Source, evaluate, and negotiate with suppliers to obtain the best pricing, quality, and delivery terms.
- Prepare and process purchase orders (PO), request for quotations (RFQ), and tender documentation in compliance with company policies.
- Maintain and manage supplier/vendor databases, contracts, and records for audit and reporting purposes.
- Monitor and track procurement activities to ensure timely delivery of goods and services.
- Analyze market trends and supply chain data to identify cost-saving opportunities and reduce procurement risks.
- Coordinate closely with internal departments (e.g., Finance, Operations, Warehouse) to understand procurement needs and specifications.
- Ensure all procurement activities comply with company policies, ethical standards, and relevant regulations.
- Assist in budget planning by providing accurate cost estimates and supporting documentation.
- Handle dispute resolution, supplier evaluation, and performance review.
- Continuously improve procurement processes and systems to enhance efficiency and transparency.
Finance & Admin Executive
AFG REGIONAL BUSINESS CENTRE
03.2019 - 12.2020
- Handle daily accounting operations including accounts payable (AP), accounts receivable (AR), and general ledger (GL) entries.
- Prepare monthly financial reports, bank reconciliations, and assist with month-end and year-end closing.
- Monitor cash flow, budgeting, and financial forecasting to ensure healthy financial status.
- Process invoices, payment vouchers, and staff claims in a timely and accurate manner.
- Assist in audit processes, tax filing, and compliance with relevant financial regulations.
- Maintain proper documentation and filing of financial records for internal and external audits.
- Manage office operations including procurement of office supplies, maintenance, and vendor management.
- Maintain company records, licenses, agreements, and ensure timely renewals.
- Coordinate meetings, prepare minutes, and handle correspondence with internal and external parties.
- Support HR functions such as maintaining staff records, handling leave applications, and processing payroll data.
- Ensure smooth day-to-day administrative functions and provide support to other departments as needed.
- Implement and improve administrative systems, policies, and procedures.
Building Executive
PAN ASIA PROPERTY MANAGEMENT
09.2014 - 02.2019
- Oversee the day-to-day operations and maintenance of building facilities, including common areas, mechanical systems, and security systems.
- Supervise and coordinate work of contractors, service providers, and maintenance teams to ensure timely and quality execution.
- Conduct regular inspections of the building to identify defects, safety hazards, and areas requiring improvement or repair.
- Handle tenant/owner complaints and feedback professionally, ensuring prompt resolution of issues.
- Prepare maintenance schedules, budgets, and reports for management review.
- Ensure compliance with local authorities' regulations (e.g. Bomba, DBKL, JMB/MC) and maintain proper documentation.
- Monitor building expenses and assist in controlling operational costs.
- Liaise with utility companies and government agencies regarding utilities, licenses, and renewals.
- Support the Joint Management Body (JMB) or Management Corporation (MC) in organizing meetings, issuing notices, and enforcing house rules/by-laws.
- Promote and maintain cleanliness, safety, and functionality of the building environment.
Secretary to General Manager
PERBADANAN KEMAJUAN NEGERI PERAK
07.2010 - 07.2014
- Provide high-level administrative support to the General Manager, including managing schedules, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Act as the point of contact between the General Manager and internal/external stakeholders, ensuring clear and timely communication.
- Coordinate and follow up on action items discussed in meetings and ensure timely completion by relevant parties.
- Maintain confidential files, records, and reports, ensuring information is kept secure and accessible only to authorized personnel.
- Handle incoming calls, emails, and other communications on behalf of the General Manager.
- Assist in organizing corporate functions, client meetings, and events as required.
- Monitor and track project timelines and deliverables, providing regular updates to the General Manager.
- Manage office supplies, expense claims, and petty cash related to the General Manager's activities.
- Perform other administrative duties as assigned to ensure efficient office operations.
Education
Bachelor of Administrative Operation Management -
Universiti Teknologi MARA
HND - Architectural Design
International University of Tech Twintech
Certificate - Architecture
MARA Skills Institute Tan Sri Yahaya Ahmad
Skills
Microsoft Office Suite
SAP
Canva
CODA
eMerge
gTrust
Operations management
Team leadership
Cost reduction
Problem-solving
Employee scheduling
Decision-making
Time management
Recruiting and interviewing
Customer service
Adaptability and flexibility
Team building
Team collaboration
Customer relationship management (CRM)
Staff training and development
Strategic planning
Workload management
Project management abilities
Business development
Negotiation
Cost control
Software
SAP
CRM
Timeline
Procurement & Assistant Manager, Administrative
MEDIA PRIMA BERHAD
08.2023 - Current
Procurement Specialist
RSH (M) Sdn. Bhd.
08.2021 - 07.2023
Finance & Admin Executive
AFG REGIONAL BUSINESS CENTRE
03.2019 - 12.2020
Building Executive
PAN ASIA PROPERTY MANAGEMENT
09.2014 - 02.2019
Secretary to General Manager
PERBADANAN KEMAJUAN NEGERI PERAK
07.2010 - 07.2014
HND - Architectural Design
International University of Tech Twintech
Certificate - Architecture
MARA Skills Institute Tan Sri Yahaya Ahmad
Bachelor of Administrative Operation Management -
Universiti Teknologi MARA