Summary
Overview
Work History
Education
Skills
Technical Skills
Software
Projects
Timeline
Generic

Nazirah Ahmad

Procurement & Contract Specialist
Kuala Lumpur, Malaysia

Summary

Experienced Procurement and Contract Management Specialist with 15 years in driving cost-saving initiatives, refining procurement strategies, and leading contract negotiations in oil & gas, semiconductor, and hospitality sectors. Skilled in overseeing procurement operations, nurturing supplier relationships, and implementing risk mitigation strategies for compliance and operational efficiency. Recognized for delivering multimillion-dollar savings, spearheading large-scale projects, and collaborating with diverse teams to enhance procurement governance. Expertise in global procurement landscapes through proficient contract lifecycle management and data-driven decision-making.

Overview

15
15
years of professional experience
6
6
years of post-secondary education
2
2
Languages

Work History

Contract Enablement Analyst

BP Business Service Centre Asia Sdn. Bhd.
07.2024 - Current
  • Company Overview: BP Business Service Centre Asia Sdn. Bhd. serves as BP's Global Business Services (GBS) hub for the Asia-Pacific region. The center provides a wide range of support services, including finance, procurement, tax, IT, and customer service, supporting BP's operations across more than 60 countries.
  • Validated and reviewed contracts, ensuring timely execution in line with BP procurement guidelines and policies.
  • Performed contract quality checks to mitigate risks and ensure audit compliance before operationalizing in Ariba.
  • Provided feedback to procurement on contractual ambiguities and ensure proper inclusion of all relevant appendices.
  • Oversaw the contract signing process, ensuring compliance with BP's Limits of Authority and Power of Attorney.
  • Created contract headers and workspaces in SAP Ariba, ensuring compliance and alignment with sourcing strategies.
  • Facilitated the signature process for contracts, amendments, and variations.
  • Ensured proper documentation, storage, and contract operationalization in transactional systems.
  • Verified P2P data completeness before handoff to purchasing operations.
  • Amended contract headers and workspaces in Ariba and ensure compliance with changes.
  • Managed notifications, change orders, variations, and terminations in a timely and accurate manner.
  • Maintained clear communication with stakeholders regarding contract changes and their impact.
  • Ensured contracts are properly closed and archived in Ariba to meet legal and compliance requirements.
  • Finalized transactional system processes and share lessons learned.
  • Interfaced with Contract Advisory/ Legal teams, Category/Sourcing teams, Procurement Operations, Supplier Enablement, Master Data, and external BPOs.
  • Actively participated in meetings and provide feedback to improve processes.
  • Supported the migration of legacy contracts into SAP Ariba.
  • Promoted safe, compliant operations aligned with OMS standards.
  • Identified opportunities for continuous improvement within the service line.
  • Reviewed general terms and conditions to identify potential risks.
  • BP Business Service Centre Asia Sdn. Bhd. serves as BP's Global Business Services (GBS) hub for the Asia-Pacific region. The center provides a wide range of support services, including finance, procurement, tax, IT, and customer service, supporting BP's operations across more than 60 countries.
  • Managed 1,000+ contracts across 4 global regions (EMEA, ASPAC, North America, Latin America), overseeing the full contract lifecycle from initiation, administration, amendments, to closeout, ensuring timely and compliant execution.
  • Led contract management across diverse categories, fostering cross-functional collaboration across Talent, IT, Maintenance Services, EPCI, Logistics, Drilling, Subsea Equipment, Rotating Equipment, Utilities, and Retail.
  • Reviewed and validated T&Cs for potential risks and compliance with BP policies (risk management, DOA, and functional guidelines), while leading mass updates and data corrections in the repository system, resulting in a 20% improvement in accuracy and reduced discrepancies.
  • Led a time-sensitive mass update project of 200+ global contracts across the AGT region (Azerbaijan, Greece, and Turkey), achieving 94% resolution in just one week, mitigating potential risks and ensuring timely compliance.
  • Elected Representative of the Contract Enablement department, leading team activities, managing events, and facilitating communication between the team and leadership, which resulted in an increase in team engagement and smoother inter-department collaboration.
  • Earned 6 formal stakeholder awards in 2024 - 2025 for high-impact delivery, contract accuracy, and risk resolution on global procurement initiatives, contributing to overall stakeholder satisfaction.

Senior Buyer, Procurement

Analog Devices Sdn. Bhd.
03.2023 - 04.2024
  • Company Overview: Analog Devices Sdn. Bhd. is a subsidiary of Analog Devices, Inc. (ADI), a global leader in semiconductor technology from the US. The facility focuses on the manufacturing, assembly, and testing of high-performance analog and mixed-signal integrated circuits.
  • Managed CAPEX procurement activities for construction, renovation of production lines and all facilities related requirement.
  • Managed end-to-end sourcing from issuing the RFQ/RFP, compile and distribute bidder’s submissions and clarifications, technical and commercial evaluation, award recommendation, negotiation, issuing purchase order, placing contracts and expedite goods/material delivery to site.
  • Prepared procurement and contracting strategy with internal stakeholders’ input. Circulate the strategy for approval in accordance to the approval authority threshold. Ensure all justification are in place and complies to the company governance.
  • Managed end-to-end tender process, preparation of tender documents including Invitation to Bid (ITB), Bid and/or Technical Clarifications, Tender Bulletins, Technical Evaluation Reports, Commercial and Contract Analysis & Negotiations, Letter of Awards, among others.
  • Monitored budgets and applied analytical skills to track spending, forecast costs, and identify savings, driving USD 1.25M in cost reductions.
  • Managed goods supply and services contracts, overseeing drafting, negotiating, execution, and compliance monitoring. Prepare final contract and ensure all information are correctly compiled for legal department review and endorsement prior to signing.
  • Developed and maintained a detailed vendor database, organizing suppliers by work category and ensuring all required documents were up to date. This improved supplier selection, reduced procurement costs by 15%, and increased supplier options by 200%.
  • Maintained records and ensured all documents are properly and timely uploaded in SharePoint database and original hardcopies are kept and stored in accordance to company policies.
  • Developed SOPs for tendering and asset disposal, ensuring consistent execution and 100% adherence to procurement guidelines, which significantly enhanced process governance and reduced compliance risks.
  • Managed waste disposal in compliance with regulatory standards, led bidding exercises to secure buyers for scraps, and ensured timely payments, generating revenue of over RM300K for the company.
  • Analog Devices Sdn. Bhd. is a subsidiary of Analog Devices, Inc. (ADI), a global leader in semiconductor technology from the US. The facility focuses on the manufacturing, assembly, and testing of high-performance analog and mixed-signal integrated circuits.
  • Earned Bronze Award for outstanding achievement in customer service during the 2023 water crisis, successfully avoiding USD 500K/day in losses due to production downtime by implementing an effective crisis management strategy.

Contract Management Executive

Petroliam Nasional Berhad
02.2022 - 01.2023
  • Company Overview: PETRONAS is a fully integrated oil and gas multinational corporation wholly owned by the Government of Malaysia. PETRONAS is involved in a broad spectrum of operations, from upstream exploration and production to downstream refining, marketing, and trading of oil, gas, and petrochemical products.
  • Preparation of contract including contract drafting, review contractual agreements, and discussion on contract deviations with contractor and stakeholders. Maintained strong governance according to PETRONAS Procurement Standards (PPS).
  • Change order, amendment, contract extension, contract termination, ACV utilization, contract expiry, Performance Guarantee validity monitoring and contract closeout.
  • Identified and mitigated commercial and contractual risks. Developed strategies to minimize potential disputes and claims.
  • Led contractual dispute resolutions in collaboration with Legal and stakeholders, ensuring alignment with contractual obligations and smooth project progress.
  • Monitored the Approved Contract Value (ACV) and Value of Work Done (VOWD) and sought timely adjustment where necessary for Purchase Orders.
  • Maintained accurate records and prepared detailed contract reports, performance dashboards, and audit-ready documentation for management and regulatory bodies such as DOSH and SIRIM.
  • Led negotiations with contractors and suppliers to secure favourable terms and conditions during contract reviews, amendments, or extensions.
  • Acted as the point of contact for contractor performance management, conducting evaluations and progress reviews using STAR methodology.
  • Facilitated Contract Conditioning Meetings to brief contractors and Contract Holders on deliverables and compliance expectations.
  • Resolved multiple high-impact disputes with minimal disruption to plant operations, strengthening vendor relationships and governance control.
  • PETRONAS is a fully integrated oil and gas multinational corporation wholly owned by the Government of Malaysia. PETRONAS is involved in a broad spectrum of operations, from upstream exploration and production to downstream refining, marketing, and trading of oil, gas, and petrochemical products.

Operational Sourcing Executive

Petroliam Nasional Berhad
06.2020 - 01.2022
  • Led the strategy formulation and coordinated with the User, Contract Holder, Technical Authority, Contract Owner and other stakeholders to develop the best approach to ensure the strategies are achievable.
  • Led commercial negotiations and contract farm-in activities for 84 contracts, reducing negotiation timelines by 50%.
  • Organized 8 tax engagement sessions with 95 local Sabahan vendors, reducing customs documentation issues and double taxation cases by 35%.
  • Obtained proper documentation (complete K1 and K3 form) to avoid double taxation issues and to ensure smooth customs clearance activities.
  • Established short-term and long-term agreements for repetitive purchases, ensuring supply security, reduced lead times, and cost savings of over RM2 million.
  • Utilized SPIR (Spare Parts Interchangeability Record) and BOM (Bill of Materials) data to support procurement of critical spares and materials, ensuring equipment reliability and inventory accuracy.
  • Coordinated with Maintenance and Technical teams to validate part requirements and specifications.
  • Assisted end user to register new material number in SAP MDG Material Master Data and register new Service Number prior to creation of Purchase Requisition (PR) by end user.
  • Performed Master Data verification and ensured accurate material coding and cataloguing in SAP MM for future inventory traceability.
  • Monitored and followed up on long lead item milestones, performed material expediting, enabling early detection of delays and proactive resolution to meet project timelines.
  • Produced weekly progress update of items delivery and their whereabout to the end user based on the One Global System (OGS) report from the 3PL logistics provider, Kuehne+Nagel.
  • Coordinated with vendors and 3PL team to fast-track shipment of long lead items, ensuring availability for commissioning phase.
  • Assisted the 3PL team in communicating with suppliers and involved in all stages of communication between 3PL team and suppliers until materials safely delivered to the Labuan warehouse.
  • Managed and monitored 3PL team performance and provided update to management.

Operations Executive

Petroliam Nasional Berhad
06.2017 - 05.2020
  • Supervised and coached a team of 4 warehousemen in daily operations including material handling, material preservation, receiving procedures, storage, inventory management, material expediting and shipping.
  • Conducted regular team briefings, monthly HSE walkabouts, and bi-annual stock take activities and resolved operational issues to maintain smooth warehouse functions.
  • Acted as first-line manager, ensuring team productivity, safety compliance, and alignment with KPIs. Managed and monitored team performance and provided weekly progress updates to client and head office.
  • Acted as the focal point for SAP MM support, guiding end users on Purchase Requisition (PR) creation processes to ensure smooth and accurate procurement transactions.
  • Utilized SAP MM to monitor and manage inventory, supporting stock transfer activities to maintain accurate stock levels and minimize discrepancies.
  • Provided structured training to engineering teams on procurement governance and compliance for both below-threshold and above-threshold purchases.
  • Led end-to-end tender management process, including development of Tender Plans, screening and pre-qualification activities, preparation of Instruction to Bid Documents (ITBD), and execution of Techno-Commercial Evaluation & Award Recommendation Reports (TCEAR).
  • Achieved significant cost savings of RM6.8 million and improved procurement efficiency through strategic tendering activities, compliance with procurement governance, and effective stakeholder coordination.
  • Successfully delivered 2 major supply chain projects ahead of schedule i.e., Extended Warehouse Management Barcoding Implementation and Industrial Vending Machine Installation.
  • Configured and maintained warehouse layout in SAP EWM, aligning with HSE regulations and operational workflow requirements to optimize space and safety.
  • Led the registration and barcoding of over 8,000 line items in SAP EWM, ensuring warehouse readiness and accurate inventory visibility for PETRONAS project.

Operational Sourcing Executive

Petroliam Nasional Berhad
11.2011 - 05.2017
  • Managed end-to-end sourcing from issuing the RFQ/RFP, compile and distribute bidder’s submissions and clarifications, technical and commercial evaluation, award recommendation, negotiation, issuing purchase order, placing contracts and expedite goods/material delivery to site.
  • Collaborated with cross-functional stakeholders such as maintenance, engineering, and project teams to forecast shutdown needs and align sourcing strategies with plant reliability goals.
  • Developed reports, analysed spend and apply sourcing and procurement methodologies to identify opportunities for cost-reduction and saved RM3.6 million from negotiations.
  • Resolved contractual disputes when they occurred, and engaging legal Business Partners where required.
  • Developed a strong relationship with Engineering, Operations, Finance, Project Management, Quality, and other internal and external stakeholders.
  • Led and maintained meetings, reviews and communicate about project status and collaborated with cross-functional teams to highlights findings and analysis for future groupwide initiatives.

Production Planning & Control Executive

Madetill Event Management Sdn. Bhd.
09.2010 - 09.2011
  • Coordinated production schedules and logistics for event management services, optimizing inventory management and ensuring on-time delivery.
  • Implemented effective inventory tracking systems to manage stock levels, prevent shortages, and minimize excess inventory, ensuring 90% equipment availability and reducing excess inventory costs by 15%.
  • Implemented quality control procedures to maintain production standards and client satisfaction.
  • Acted as a liaison between clients, sales teams, and production units, contributing to efficient communication and operational excellence.
  • Prepared weekly reports on production performance, including key metrics such as on-time delivery, equipment utilization, and client satisfaction.

Education

Bachelor of Business (Hons) - International Business

Universiti Malaysia Sabah
Kota Kinabalu, Sabah
06.2006 - 11.2011

Some College (No Degree) - Accounting

Perlis Matriculation College
Kangar, Perlis
06.2005 - 04.2006

Skills

  • Contract Lifecycle Management
  • Strategic Sourcing & Category Management
  • Policy & Governance Improvements
  • Negotiation & Cost Reduction Strategies
  • Risk Management & Regulatory Compliance
  • Supplier Relationship Management
  • Project Management & Operations
  • Data Analytics & Digital Procurement Tools
  • Warehouse Management
  • Logistics & Supply Chain Optimization
  • Stakeholder Engagement & Communication
  • Documentation & Reporting

Technical Skills

SAP Ariba, DocuSign, Salesforce Lightning, Conga, GEP SMART, SAP ECC6, SAP R/3, SAP SRM7, SAP MM, SAP EWM, Word, Excel, PowerPoint, Outlook, Microsoft Power BI, Qlik Sense, Microsoft SharePoint, Adobe Acrobat Reader, Nitro PDF

Software

Excel

Word

PowerPoint

SAP Ariba

SAP MM

SAP EWM

SAP R/3

SAP ECC6

SAP SRM7

Power BI

Salesforce

Conga

Projects

· Engineering, Procurement, Construction & Commissioning (EPCC) Pressure Control Valve (PCV) at ML 504 Station (PMIIX) for PCOSB.

· Provision of Engineering, Procurement, Construction & Commissioning (EPCC) Services of Melamine Plant for PCFKSB.

· Provision for Engineering, Procurement, Construction, Installation and Commissioning (EPCIC) of General Mechanical Package for GMP Derivatives for PCOGD.

· Provision of Procurement, Fabrication, Installation and Commissioning (EPCC) for Installation Basket Strainer and Bypass Piping at Chiller Economizer PCLDPE Plant.

· Engineering, Procurement, Construction & Commissioning (EPCC) K-16-01LP/HP Dry Gas Seal (DGS) Support System Upgrading for PCFKSB.

· Engineering, Construction and Commissioning Of Reed Bed Project For PCFKSB.

· Provision for Procurement, Construction, Installation and Commissioning for General Mechanical Package EMOC 2022 Project at PCFKSB (GMP PCFK 2022).

· Provision for Engineering, Procurement, Construction, Installation and Commissioning (EPCIC) of General Mechanical Package for 2020 Projects at PCOGD (GMP PCOGD).

· Provision of Engineering, Procurement, Construction and Commissioning (EPCC) for Rejuvenation of Bagging Facilities Project at PCFKSB.

· Provision of Engineering, Procurement, Construction and Commissioning (EPCC) for New Ethylene Export Facility for Project Coconut for PCOSB.

Timeline

Contract Enablement Analyst

BP Business Service Centre Asia Sdn. Bhd.
07.2024 - Current

Senior Buyer, Procurement

Analog Devices Sdn. Bhd.
03.2023 - 04.2024

Contract Management Executive

Petroliam Nasional Berhad
02.2022 - 01.2023

Operational Sourcing Executive

Petroliam Nasional Berhad
06.2020 - 01.2022

Operations Executive

Petroliam Nasional Berhad
06.2017 - 05.2020

Operational Sourcing Executive

Petroliam Nasional Berhad
11.2011 - 05.2017

Production Planning & Control Executive

Madetill Event Management Sdn. Bhd.
09.2010 - 09.2011

Bachelor of Business (Hons) - International Business

Universiti Malaysia Sabah
06.2006 - 11.2011

Some College (No Degree) - Accounting

Perlis Matriculation College
06.2005 - 04.2006

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Nazirah AhmadProcurement & Contract Specialist