Hi, I’m
Nazila Binti Mohd Hashim
Tender, Contract & Logistics Manager
Kuala Lumpur
Summary
Professional with proven track record in managing and executing tender processes effectively. Strong focus on team collaboration and achieving results, ensuring reliable performance under changing needs. Expertise in analyzing tender documents, preparing competitive bids, and maintaining compliance with regulatory requirements. Known for excellent communication skills, problem-solving abilities, and adaptability.
Overview
2
Languages
16
years of professional experience
Work History
Jurunature Sdn Bhd
Tender, Contracts & Logistic Manager
05.2018 - Current
Job overview
- Manage sales enquiries, tender submissions, contract administration, and logistics coordination to ensure smooth business operations, timely project delivery, and customer satisfaction.
- A) Sales
- Respond to customer enquiries and prepare quotations.
- Follow up on quotations and maintain good relationships with clients.
- Identify new business opportunities and support business development activities.
- Coordinate with principals, suppliers, and customers on technical and commercial matters.
- Maintain accurate sales records and prepare sales reports.
- B) Tender Management
- Source and review tender opportunities.
- Coordinate with internal departments and principals to prepare technical and commercial proposals.
- Compile, review, and submit tender documents within the specified deadline.
- Ensure compliance with tender requirements and customer specifications.
- Maintain tender records and monitor tender status until award.
- C) Contract Administration
- Review customer contracts, purchase orders, and commercial terms.
- Coordinate contract execution and ensure compliance with contractual obligations.
- Manage contract variations, extensions, amendments, and correspondence.
- Maintain contract documentation and monitor contract milestones.
- Liaise with clients on contractual and commercial matters.
- D) Logistics & Procurement Coordination
- Coordinate local and international shipments.
- Arrange freight forwarding, customs clearance, and delivery schedules.
- Coordinate transportation, accommodation, and travel arrangements for project personnel when required.
- Track shipment status and ensure timely delivery of materials.
- Liaise with suppliers, freight forwarders, and customers regarding logistics requirements.
- Monitor inventory and support material planning.
- E) Personnel Mobility & Work Permit Administration
- Coordinate and manage Sabah and Sarawak Work Permit applications, renewals, and cancellations for offshore and project personnel.
- Liaise with relevant government authorities, clients, and agents to ensure timely processing of work permits and regulatory approvals.
- Coordinate crew mobilization and demobilization in accordance with project schedules.
- Ensure all personnel documentation, including passports, employment documents, medical certificates, and mandatory offshore certifications, is complete and valid prior to deployment.
- Arrange travel logistics, including flight bookings, accommodation, airport transfers, and offshore crew movement.
- Maintain accurate records of work permits and personnel documentation, ensuring compliance with statutory and client requirements.
- F) Documentation & Administration
- Prepare purchase requisitions and purchase orders.
- Process supplier invoices and coordinate approvals for payment.
- Maintain proper filing and document control for sales, tenders, contracts, and logistics.
- Prepare weekly and monthly reports for management.
- G) ISO Management System & Compliance
- Coordinate and support internal and external ISO audits related to Procurement, Purchasing, Tender, Contracts, and Project activities.
- Ensure procurement and purchasing processes comply with ISO requirements, company procedures, and regulatory standards.
- Develop, review, and update Standard Operating Procedures (SOPs), work instructions, forms, and process flow documentation.
- Monitor the implementation of corrective and preventive actions (CAPA) arising from audit findings.
- Maintain document control and ensure records are accurate, complete, and readily available for audits.
- Work closely with process owners to identify improvement opportunities and enhance operational efficiency.
- Support continuous improvement initiatives to strengthen quality management and business performance.
Technip Geoproduction (M) Sdn Bhd
HR Senior Coordinator, Compensation & Benefits
12.2011 - 04.2016
Job overview
- Managed end-to-end Compensation & Benefits administration for employees, ensuring compliance with company policies and statutory requirements.
- Coordinated monthly payroll by validating attendance, leave records, overtime, allowances, claims, deductions, salary adjustments, and bonus payments prior to payroll processing.
- Administered employee benefits, including medical insurance, group insurance, hospitalization, outpatient claims, and other employee welfare programs.
- Managed statutory compliance, including EPF, SOCSO, EIS, PCB, and other mandatory employee contributions.
- Processed employee lifecycle compensation activities, including new hires, confirmations, promotions, salary increments, transfers, resignations, and final settlements.
- Prepared employment-related documentation, including employment contracts, salary adjustment letters, promotion letters, confirmation letters, and other HR correspondence.
- Maintained accurate employee records and HRIS data, ensuring data integrity and confidentiality.
- Supported annual salary review, bonus exercise, and increment planning by preparing payroll analyses and compensation reports.
- Conducted salary benchmarking and market data analysis to support competitive compensation practices.
- Prepared monthly HR reports covering payroll costs, headcount, overtime, leave utilization, turnover, and manpower statistics.
- Ensured compliance with the Employment Act, company policies, and internal HR procedures.
- Coordinated internal and external audits related to payroll, Compensation & Benefits, and HR compliance.
- Reviewed and improved Compensation & Benefits processes, SOPs, and documentation to enhance operational efficiency and governance.
- Acted as the primary point of contact for employee enquiries relating to payroll, benefits, leave, and compensation matters.
- Collaborated with Finance, department heads, and external service providers to ensure accurate and timely payroll and benefits administration.
- Coordinated and managed HR events and employee engagement initiatives, including Long Service Awards, Zakat contributions, SOCSO program, employee appreciation events, and other corporate HR activities.
- Administered the Company's Employee Share Plan, including maintaining employee share records, updating participant data, and ensuring data accuracy.
- Assisted employees with share subscription, redemption, and related enquiries while ensuring compliance with company policies and plan requirements.
- Liaised directly with the Company's Share Administration team in Paris (HQ) to coordinate share transactions, resolve employee enquiries, and ensure timely processing of share-related activities.
Jurunature Sdn Bhd
Admin Assistant
08.2010 - 10.2011
Job overview
- Provide administrative and operational support to ensure smooth daily office operations, effective document management, and efficient coordination with internal departments, clients, suppliers, and external stakeholders.
- Handle incoming calls, emails, and enquiries professionally.
- Provide day-to-day administrative support to management and departments.
- Manage office correspondence, emails, filing systems, and documentation.
- Prepare letters, memos, reports, meeting minutes, and other administrative documents.
- Maintain proper records and ensure documents are updated and easily accessible.
- Manage office supplies, stationery, and administrative inventory.
- Assist management and other departments with ad-hoc assignments.
Education
Universiti Teknologi Malaysia
Diploma from Technology Management
01-2009
University Overview
GPA: 2.76
Sekolah Menengah Agama Al-Khairiah
Sijil Pelajaran Malaysia
01-2005
University Overview
GPA: 4A, 4B, 2C
Skills
Proficient in Microsoft Office and Orisoft systems
Proficient in English and Malay communication
Positive interpersonal skills
Perform well in fast-paced environments
Strong collaborative skills
Effective interpersonal communication
Supplier relationship management
Procurement strategy
Document preparation
Compliance monitoring
Punctual and dependable
Continuous improvement
CO-CURRICULAR ACTIVITIES
Publicity & Communication Bureau, International & Country Delegation of Knowledge (DELIMA '08) in Tokyo, Japan. Secretary of Recreation & Sport Department Student of Management & Accounting Resources Technology (SMART) Vice Treasurer of Bakti Siswa Program. AJK Leadership Program. AJK Entrepreneur Cooperation “First Shop”. Publicity & Communication Bureau, International & Country Delegation of Knowledge (DELIMA '08) in Tokyo, Japan. Secretary of Recreation & Sport Department Student of Management & Accounting Resources Technology (SMART) Vice Treasurer of Bakti Siswa Program. AJK Leadership Program. AJK Entrepreneur Cooperation “First Shop”.
Timeline
Tender, Contracts & Logistic Manager
Jurunature Sdn Bhd
05.2018 - Current
HR Senior Coordinator, Compensation & Benefits
Technip Geoproduction (M) Sdn Bhd
12.2011 - 04.2016
Admin Assistant
Jurunature Sdn Bhd
08.2010 - 10.2011
Universiti Teknologi Malaysia
Diploma from Technology Management
Sekolah Menengah Agama Al-Khairiah
Sijil Pelajaran Malaysia