Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
NASYRAH BINTI MAZLAN
DOCUMENT CONTROL|ADMINISTRATION
Kuala Lumpur,14
Summary
Detail-oriented Quality Document Controller and Administrator with experience in managing QA/QC documentation and providing administrative support in project environments. Skilled in handling contractor submissions, maintaining document revision control, and ensuring compliance with project and quality standards. Experienced in SAP transactions including PR, PO, invoices, and SES processing, supporting procurement and financial operations. Proven ability to maintain organized documentation systems, improve workflow efficiency, and support project teams throughout the project lifecycle.
Overview
10
10
years of professional experience
Work History
Quality Document Control (QDC)
PETRONAS CARIGALI
05.2024 - 03.2026
- Directed and maintained version control and full traceability of contractor-submitted quality documents throughout the project lifecycle.
- Reviewed and validated contractor quality records for accuracy, completeness, and compliance with project and regulatory requirements.
- Maintained comprehensive document history logs to support audits and quality assurance reviews.
- Controlled and removed obsolete documents to safeguard data integrity and prevent unintended use of superseded revisions.
- Conducted periodic compliance audits at the contractor’s Quality Document Management office to verify adherence to filing and documentation standards.
- Monitored submission performance, provided constructive feedback, and ensured timely resolution of documentation discrepancies.
- Monitored revision drawing related to the Inspection.
- Familiar with Redline Markup drawing for piping.
- Familiar with Non-Destructive Testing (NDT) reports, including Radiographic Testing (RT) film, Ultrasonic Testing (UT), Hardness Testing (HT), and Magnetic Particle Inspection (MPI), documentation.
- Involved in the full lifecycle of Final Documentation, including compilation, validation,formatting, and submission to owner for KNJTC-C4, KNNAG Phase 3, and SMRG Phase 4 projects.
- Supervised daily updates of NOI, inspection reports, and ITR-A to ensure transparency and alignment.
- Administered document control activities within P-EDMS, ensuring accuracy, traceability, and proper version management.
- Maintained the central database of quality documents, facilitating efficient reviews and timely closure of outstanding records.
- Participated in the Project Annual Quality Program, supporting continuous improvement initiatives.
- Quality issue and Quality Best Practice sharing information through Quality Card Submission via gpdqualitycard.com (raised minimum two (2) Quality observation per month).
- Compliance to HSSE Requirements and procedures; sharing of HSSE information through Safety Observation and issuance of Unsafe Act Unsafe Condition (UAUC).
- Assisted with day-to-day operations, working efficiently and productively with all team members.
QAQC Clerk & Admin (SAP/Project)
PETRONAS TECHNICAL SERVICES SDN BHD (PTSSB)
08.2019 - 05.2024
- Responsible for maintaining accurate records of all Quality documents (QAQC Inspection & test documents, NCR & Quality Alert) including document revisions, document history, and any other relevant information.
- Responsible for ensuring that all Quality documents are properly version controlled and tracked throughout project lifecycle including managing document workflows, maintaining document history, and ensuring that changes to documents are properly documented.
- Provided Support & participation in Project Annual Quality Program i.e. bunting, posters & token.
- Quality issue and Quality Best Practice sharing information through Quality Card Submission via gpdqualitycard.com (raised minimum two (2) Quality observation per month)
- Compliance to HSSE Requirements and procedures; sharing of HSSE information through Safety Observation and issuance of Unsafe Act Unsafe Condition (UAUC).
- Trained contractors and vendors on how to create a Master Document Register (MDR) and assign correct document numbers.
- Provided training and ongoing support to the project team and new users on P-EDMS usage and best practices.
- Assisted the Project Manager with administrative functions and project coordination.
- Utilized SAP ECC6/Portal, SAP MDG/HANA, and SMART GEP systems for project and procurement processes.
- Created and processed invoices and early payment requests via Process Director (PD).
- Raised Purchase Requisitions (PRs) and Purchase Orders (POs), and processed Service Entry Sheets (SES) / Service Confirmations (SC), ensuring accurate cost allocation to contracts and projects.
- Created service numbers for PRs and managed POs related to office maintenance and facilities.
- Provided training and user support on SMART and SAP systems, promoting efficiency and best practices.
- Ensured timely handling of service orders in alignment with KPI and service goals.
- Procured PPE, consumables, and HSE-related items as required.
- Coordinated logistics for meetings, events, and staff travel.
- Verified staff claims and overtime submissions in compliance with PETRONAS guidelines.
- Monitored and managed office consumables, procurement, and inventory budgets.
- Facilitated communication between management and staff to ensure smooth operations.
- Maintained accurate records and documentation, including staff training files.
Document Controller
SHINRYO (M) SDN. BHD
12.2017 - 02.2019
- Managing PETRONAS Engineering Data Management System (P-EDMS); Smartplant by Intergraph
- Managing project engineering documents issuance and approval via PEDMS.
- Ensure that all controlled document related to project are maintained to the latest issue.
- Maintaining all correspondence and transmittals in a systematic way for facilitation and easy reference.
- Maintain the project filing and controlled revision history for both hard copy and electronic filing on a regular basis.
- Update and registers incoming and outgoing documents into various logs.
- Liaison with QA & QC Department for QC documentation.
- Assist the Quality team to update their Request for Inspection (RFI) documents in server.
- Monitoring Non-conformity Report (NCR) master list.
- Follow up the progress of documents from contractor/3rd parties.
- Collaborate with the team to create a RACI matrix to ensure documents are assigned to the correct reviewer.
Document Controller
SYNERLTZ (M) SDN BHD
02.2014 - 02.2015
- Implement and maintain document control processes and procedures.
- Maintain the Document Management System.
- Manage all flows of documents either in electronic form or on paper support.
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
- Maintain and manage electronic and hard copy documents as required.
- Process incoming documentation (registration in the DMS, internal distribution, archiving).
- Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- General document control activities such as photocopying, scanning, analysis of suppliers’ documents compliance with Project standards regarding numbering and all others aspect related to document quality.
- Ensuring the use of standardized forms and templates.
- Maintain the Master Document Register in cooperation with the Project team.
- Manage staff contract for Third Party Inspectors mob at Petronas Plant/ renewal of contract (for in-house contract staff).
- Manage staff daily time sheet and report to Headquarters.
- Prepared painting and piping test pack for FGRU Project.
Technical Clerk
SEM INSPECTION SDN BHD
06.2013 - 12.2013
- Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
- Maintain registers of all receipts and issues or submissions of documents and correspondence.
- Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
- Scan and store the approved Inspection Reports in the database so that the project team can access.
- Keep current hard copies and file supersede version.
Education
Bachelor Degree - Social Sciences
National University of Malaysia, UKM
BangiDiploma - Syarie and Law
Sultan Ahmad Shah Pahang Islamic College
Skills
Skilled in SAP platforms, including:
b) SAP ECC6/P30 – for project execution, cost control, and procurement tracking
a) SAP MDG/HANA – for master data governance, ensuring data accuracy, consistency, and compliance across business processes
c) SMART System – for vendor data management, material cataloging, and supply chain coordination
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experienced in PETRONAS Engineering Data Management System (P-EDMS) for managing, tracking, and controlling project-related engineering and quality documents throughout the project lifecycle
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Adobe Acrobat
PowerBI
SAP MDG/HANA
SAP ECC6/P30
SMART System
Accomplishments
- Ensured 100% compliance of QA/QC documentation through effective document control, revision tracking, and contractor coordination.
- Improved document traceability and audit readiness by maintaining accurate registers, logs, and document history.
- Supported successful project completion and final documentation handover through systematic quality record management.
- Handled SAP procurement and finance processes (PR, PO, invoices, SES) ensuring accurate records and timely vendor payments.
Timeline
Quality Document Control (QDC)
PETRONAS CARIGALI
05.2024 - 03.2026
QAQC Clerk & Admin (SAP/Project)
PETRONAS TECHNICAL SERVICES SDN BHD (PTSSB)
08.2019 - 05.2024
Document Controller
SHINRYO (M) SDN. BHD
12.2017 - 02.2019
Document Controller
SYNERLTZ (M) SDN BHD
02.2014 - 02.2015
Technical Clerk
SEM INSPECTION SDN BHD
06.2013 - 12.2013
Bachelor Degree - Social Sciences
National University of Malaysia, UKM
Diploma - Syarie and Law
Sultan Ahmad Shah Pahang Islamic College
Work Preference
Work Type
Full TimeLocation Preference
On-SiteRemoteHybridImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursHealthcare benefitsWork from home optionPaid time offPaid sick leaveTeam Building / Company RetreatsPersonal development programsPERSONAL PARTICULARS
- DOB: 19th March 1991
- Marital Status: Single.