Nalini K A Sanduran Nehru

Planning

• Analyze refinery production & marketing/distribution demand to ensure supply continuity of petroleum product to Petron Malaysia customers
• Plan for disposal of surplus & purchase of shortfalls in products while maintaining optimal inventories at PDR & Terminals
• Planning for the above has to be done in an optimized way - taking into consideration jetty occupancy at Port Dickson, terminals limitations, maximizing on parcel size &reduction of vessels by co-loading products

Principal Accountabilities :

1. Review and monitors product inventory management at the refinery and all terminal locations

2. Perform and recommend optimization of product supply in reducing supply chain cost by optimizing freight and minimizing demurrages

3. Plan for import and export into all terminals

4. Lead and coordinates cross departments discussions in the event of product supply issues for supply continuity

5. Evaluate economics of product swaps and synergies with Petron

6. Coordinates with industry counterparts on buy and sell and other mutually beneficial arrangements

7. Ensure product supply continuity at all terminals to meet FM demand

8. Timely sale or purchase of products in the event of surplus/tank-top situations & shortfalls

9. Timely planning & distribution of the CRC for Traders to solicit purchases

10. Perform economics evaluations on any deal for purchases and sales of products and recommend to Trading groups

11. Attends pertinent refinery meetings and supply coordination meetings

12. Lead and coordinate the weekly SCM cross department meeting for alignment of supply demand in ensuring supply continuity

13. Keep abreast with developments at PDR to be able to anticipate problems affecting production and availability of products

14. Lead and ensure adequate coordination between various departments in developing accurate information on operating plans

Logistics

• Coordinate with various supply functions and internal contacts and 3rd parties in ensuring proper logistics execution for all import and export of petroleum products and crude's.
• Ensure that the distribution terminals have timely product replenishment and enables the refinery to operate without overfilling of product tankage.
• Execute supply contracts concluded by Traders by ensuring that replenishment vessels arrive on time, with the agreed quality, quantity and cost

Principal Accountabilities:
1. Coordinate with various supply functions, internal contacts and third parties in ensuring proper logistics execution for all import and export of petroleum products and crude's.

2.Ensures that the distribution terminals have timely product replenishment and enables the refinery to operate without overfilling of product tankage.
3.Execute supply contracts concluded by Traders by ensuring that replenishment vessels arrive on time, with the agreed quality, quantity and cost.
4.Coordinate with Treasury for adequate funding and risk coverage.
5.Arrange surveyor attendance and ensure vessel agent coordination for proper field documentation.
6.Monitors crude and product imports, product exports, local supply sales, and purchases.
7.Monitor and negotiate claims relating to oil loss, demurrage and vessel related matters.
8.Develop and recommend programs and procedures that will keep transhipment cost and demurrage to a minimum and implements conservation measures to arrest oil losses in vessels.
9.Coordinates with industry counterparts on borrow and loan, rationalized ports, and other mutually beneficial arrangements.
10.Manage claims on penalties
11.Advises actual or potential problems to Supply Logistics Manager, Supply Planning Refinery Coordinator and Terminal. Make and recommend evaluation/solution to the problem.
12.Prepare payment transactions in accordance with the approval limit.

Key Achievements

• Developed and maintained courteous and effective working relationships with all external, internal parties and stakeholders.
• Identified issues, analyzed information and provided solutions to problems.
• Developed and implemented performance improvement strategies and plans to promote continuous improvement.
• Collaborated with team members to achieve target results.
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
• Maintained energy and enthusiasm in fast-paced environment.
• Used coordination and planning skills to achieve results according to schedule.
• Improved operations through consistent hard work and dedication.
• Resolved conflicts and negotiated mutually beneficial agreements between parties.

1. Promote adherence to company policies and guidelines and applicable government rules and regulations in the disbursement of company resources

2.Make sure controls are followed correctly and carry out periodic AP process reviews

3.Ensure the accuracy and timeliness of disbursements both local/foreign currency through the following:

a) Proper orientation of staff on their duties and responsibilities, including the policies and guidelines and government rules and regulations affecting the transactions handled;

b) Ensure accuracy of data reflected in the Vendor Master;

c) Ensure accuracy of the data encoded/uploaded in the back system for on line payments;

d) Proper validation of existence, authorization and accurate booking of transactions before any payment is effected; and,

e) Compliance with tax rules and regulations, particularly those pertaining to the GST, withholding including remittance and reporting of taxes

4.Proper validation of existence, authorization and accurate booking of transactions before any payment is effected

5.Review and steward KPI's and optimize AP processing efficiency

6.Compliance to all reports to Auditors, government entities and financial institutions, credit agencies and interested parties

7.Review the Daily Transaction Listing (DTL) report to check if anyone has posted a transaction they should not and to check postings made by the Invoice Processors (IP)

8.Monitor Exception Postings for changes to invoice postings 9) Review clearings for the matching of document postings and payment releases for

Automatic and Manual payments made

10.Monitoring of the GRIR account including the aging and check if any items are received but not yet paid

11.Monitor Reconciliation Accounts especially those with debit balances for application and/or collection

12.Review the daily Payment Proposal and Exception List

13.Release Payment Files to Bank of America

14.Safeguard the integrity of the Section by ensuring that the staff possess the values expected for their position

15.Facilitate the smooth flow of work in the Section by making the proper coordination with parties concerned on matters affecting the discharge of its function

16.Ensure the systematic discharge of functions of the Section, promoting teamwork and harmonious relationship among and between the staff and customers (vendors, co-employees and other people whom they interact) without compromising the integrity of the Section

17.Proper orientation of staff on their duties and responsibilities, including the policies and guidelines and government rules and regulations affecting the transactions handled.

Key Achievements

• Successful transition and knowledge transfer from Bangkok during change in control
• Developed and implemented performance improvement strategies and plans to promote continuous improvement.
• Learned new skills and applied to daily tasks to improve efficiency and productivity.
• Drove operational improvements which resulted in savings and improved profit margins.
• Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
• Used critical thinking to break down problems, evaluate solutions and make decisions.

Accounts Payables

1.Immediate review of bills upon receipt for payment (regardless of maturity date).

2. Validation of bills submitted for payment through three way matching (Purchase Order/Goods receipt/Invoice), vendor and payment history verification.

3. Invoice processing and posting in SAP. Ensures the accuracy and propriety of data posted in SAP.

4. Regular monitoring of long outstanding transactions posted in SAP to eliminate overdue bills.

5. Interacts with vendors for the status of their accounts.

6. Ensures that all bills received for payment processing are properly documented

7. (Invoice, delivery receipt, purchase order, contract, etc.) and paid on time

8. Guarantees the accuracy of all posted documents in SAP. Checks vendor no. and name, invoice no, document currency, taxes, payment terms, baseline date, payment method and supplement; and match to the physical documents

9. Ensures the correctness of all payments made to vendors to avoid potential occurrences of double and over payments.

10.Ensures on every payment the correct recognition and coding of all required taxes.

Accounts Receivables

1.Perform Intra Group (IG) Accounting activities :monthly reconciliations, quarterly balance confirmations and regular follow-ups on IG imbalances

2. IG monthly reconciliations with other Shell counterparties, including investigation of imbalances and providing necessary assistance in resolution for un-reconciled items.

3. IG Billings of invoices.

4. IG quarterly confirmation with Shell counterparties.

5. Continuous monitoring of IG imbalances and regular updates with operation units on status.

6. Complete intercompany analysis for all Shell entities on quarterly basis.

7. “Debt” chasing on all the billed invoices to be paid on time.

Key Achievements

• Reconciled daily AR ledger and verified proper posting.
• Verified discrepancies and resolved clients' billing issues
• Completed daily process adjustments to maintain accuracy.
• Prepared bills receivable, invoices and bank deposits.
• Resolved valid or authorized deductions by entering adjusting entries.
• Processed incoming payments in accordance with established financial policies.