Muktiswaran Tharmalingam
Procurement Executive
Kuala Lumpur
Summary
Driven and ambitious Business Management graduate with a strong interest in import export, supply chain, and logistics strategy within the manufacturing sector. Currently building my foundation in Procurement Support, I bring curiosity and execution.
With one year of hands-on experience, I’ve had the opportunity to work in fast-paced environments where I’ve learned to adapt quickly and take responsibility for my work. I’m eager to keep growing, contribute to improving workflows, and support more efficient operations. My goal is to steadily build my expertise and become a valuable part of the supply chain ecosystem
Overview
10
10
years of professional experience
11
11
years of post-secondary education
3
3
Languages
Work History
Procurement Support Officer
Wilhelmsen Ship Management
09.2023 - Current
- To ensure invoices debit/credit notes are registered in system for approval.
- To ensure invoices are paid within 45 days from invoice received date or in accordance with the required payment terms.
- To ensure approved APs are transferred to Treasury for payment.
- To ensure all vendor and payment queries are replied timely.
- To perform other support duties and tasks as assigned.
- Reporting to Team Leader- Procurement Support and closely working with members of Global Procurement Services, Vessel Accounting group and Treasury group.
- Also having liaison with vendors, management centres in Wilhelmsen Ship Management.
- Authorised to perform the following tasks: - To register invoices, debit/credit notes into Eyeshare.
- Communicate with: Vendor, GPS Team Members, Vessel Managers/Crew Officers/Managers, Department Head, Vessel Accounting Group, Corporate Accounting.
- Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
- Ensure all hardcopies are refrained from registration and send email informing the vendor to submit invoices via email only.
- Ensure all invoices received are compliance to WSM PO/Invoice standard.
- Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt - 5 working days.
- Ensure all invoices are registered with correct vendor, amount & currency.
- Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.
- Ensure that the credit note of closed PO/invoice and/or noncompliance credit notes are returned to vendor for refund directly without processing.
- Send reminders to Vessel Managers and or PIC for all outstanding unpaid invoices.
- Coordinate and answer all invoice related inquiries from internal and external stakeholders.
- Liaise with other management centres, Procurement officers, WVA Treasury and vendors with regards to invoice receive from suppliers.
- Statement of accounts and payment queries. Vendor Bank Details.
- Analyse an existing document such as invoices, PO and quotations and apply an OCR engine to extract data.
- The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.
- The position is also measure on accuracy of the invoices registered in system.
- All business systems used within Procurement, including BASSnet, EyeShare, Rossum, Forms Excel, Word, ServiceNow and SAP.
SCSV Intern
BASF
08.2022 - 04.2023
- Assist the Supply Chain Service Verification team with administrative and invoice verification support for Indonesia Import.
- Monitor the SC service-invoices mailbox for new verification requests and update the SCSV master file with the relevant information.
- Use SAP Lagoon to update the shipment number on the Excel file for selected vendors.
- Update the status of closed work cycles in the SAP system by using the COCKPIT/1 t-code and reflect the changes in the WC master file.
- Release work cycles in the SAP Lagoon system under workspace Global Core and system disruption Cobalt-Z2L for import invoices according to the contract given for one country vendor.
- Use VLOOKUP in Excel to compare the WC master file with the Daily Progress Meeting file for daily review.
- Create Work Instruction (WI) files using Microsoft Word, and ensure they are accurate and up to date.
- Upload the WI files to the new Global Business portal under Know IT, making them easily accessible for the team.
Cashier
Golden Screen Cinema
07.2015 - 11.2015
- Managing transactions with customers using cash registers.
- Receive receipts, refunds, credits, or changes due to customers.
- Issues receipts, refunds, credits, or change due to customers.
- Count money in cash drawers at the beginning of the shift to ensure that amounts are correct and that there is adequate change.
Diploma Intern
Independent Technology (oil & gas)
12.2014 - 05.2015
- My role as an intern primarily involves providing administrative support to the team, as well as managing and organizing physical and digital files.
- Creating and updating file labels, indexes, and tracking systems.
- Storing and retrieving files and documents as needed.
- Ensuring compliance with record retention policies and procedures.
- Maintaining confidentiality and security of sensitive files and documents.
- Through these tasks, I was able to build strong organizational and communication skills, attention to detail, and the ability to multitask and prioritize effectively.
Education
Bachelor of Business Management -
University Selangor (UNISEL)
08.2020 - 12.2022
Diploma in International Business - undefined
Politeknik Melaka
03.2013 - 06.2016
SPM - undefined
St John Institution
01.2008 - 12.2012
Skills
Customer Onboarding & Relationship Management
Proficient in Microsoft Office - Word, Excel and PowerPoint
System proficiency -SAP, Service Now & EyeShare
Attention to Detail
Time Management
Problem Solving
Adaptability
Customer Service Orientation
Technical And Interpersonal Skills
- Successfully onboarded customers, including inviting new vendors into SIMDOJO as part of the onboarding process at Wilhelmsen Ship Management
- Time Management, Capable of handling multiple tasks and prioritizing effectively to meet strict deadlines, particularly with invoice registration and payment cycles.
- Attention to Detail, Demonstrates a high level of accuracy when registering and reviewing invoices and payment documentation, ensuring compliance with company policies and financial controls.
- Problem Solving, Proactive in identifying discrepancies in invoices or payment processes and resolving issues with minimal supervision.
- Communication, Possesses clear and professional communication skills, both written and verbal, to effectively interact with internal teams, vendors, and management.
- Customer Service Orientation, Delivers prompt and courteous support to internal and external stakeholders, ensuring a positive and professional experience.
- Proficient in Microsoft Office, Word, Excel and PowerPoint.
- Collaborates efficiently with colleagues across departments such as Procurement, Treasury, and Vessel Accounting to ensure smooth invoice and payment processing.
- Adaptability, Able to adjust to changing processes, technologies, and priorities in a dynamic Shared Services Centre environment.
- Integrity and Confidentiality, Maintains a high standard of integrity when handling sensitive vendor and financial information.
Timeline
Procurement Support Officer
Wilhelmsen Ship Management
09.2023 - Current
SCSV Intern
BASF
08.2022 - 04.2023
Bachelor of Business Management -
University Selangor (UNISEL)
08.2020 - 12.2022
Cashier
Golden Screen Cinema
07.2015 - 11.2015
Diploma Intern
Independent Technology (oil & gas)
12.2014 - 05.2015
Diploma in International Business - undefined
Politeknik Melaka
03.2013 - 06.2016
SPM - undefined
St John Institution
01.2008 - 12.2012