Dynamic Record Manager at Meinhard Singapore, adept at implementing comprehensive document management systems that enhance efficiency and compliance. Proven ability to collaborate with engineering teams, ensuring timely access to critical documents while maintaining confidentiality. Skilled in utilizing advanced software for data security and organization, with a strong focus on continuous improvement and innovation.
Establish, maintain, and update a comprehensive record management system for all engineering-related documents, including drawings, blueprints, contracts, project plans, reports, and specifications.
Categorize and label documents appropriately for easy retrieval and organization.
Ensure records are organized in both physical and digital formats according to company standards.
Ensure that all records comply with legal, regulatory, and industry standards (e.g., ISO, OSHA, local regulations).
Maintain confidentiality and integrity of sensitive engineering documents, ensuring that access is appropriately restricted.
Keep track of records retention schedules and destroy outdated documents according to company policy.
Support engineering teams in locating and accessing relevant documents quickly and efficiently.
Assist in the preparation of project documentation and ensure timely and accurate filing of all project-related materials.
Collaborate with project managers to understand specific documentation needs and ensure smooth workflow.
Utilize document management software to store, track, and retrieve electronic engineering records.
Ensure data security and backup procedures are followed for electronic records.
Stay current with emerging technologies and implement new tools for improving document management.
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