Mohd Hafiz bin Ariffin
SENIOR PROCUREMENT MANAGER
Petaling Jaya
Summary
25 Years of experience in Procurement with an extensive portfolio in several industries backgrounds such as automotive, mechanical equipment fabrication, power generation, trading and oil and gas. Worked with a vast pool of established and reliable suppliers as well as contractors throughout Asia, Europe and US continents. Immense experience in Procurement scope: 1. Wide range of raw materials and commodities such as i. Automotive parts and component ii. Polymer-based material iii. Steel based material (Forging, Steel Plates, Pipes, Tubes), iv. Machinery, pumps, valves, v. subcontracts, construction, and fabrications. 2. Marketing activities covering Advertising, promotional activities, roadshows, launching events and agency selection & appointment. 3. Facilities management and maintenance - responsible for overseeing 30 branches nationwide. 4. Outstanding cost reduction achievement. MYR 32.37M @ 23% for the year 2019 MYR 36.50M @ 19% for the year 2020 MYR 27.82M @ 17% for the year 2021 MYR 19.45M @ 17% for the year 2022 MYR 21.04M @ 18% for the year 2023 Innovative and strategic thinker with collaborative approach and strong leadership skills. Possesses deep understanding of business operations and financial management, with proven ability in project management and team development. Committed to driving organizational success through impactful decision-making and effective resource allocation.
Overview
25
25
years of professional experience
9
9
years of post-secondary education
1
1
Certification
Work History
Head of Group Technical Procurement
PERUSAHAAN OTOMOBIL NASIONAL SDN BHD
SHAH ALAM , Selangor
03.2019 - Current
- Company Overview: Automotive Industry
- Reporting to Chief Procurement Office
- Responsible to establish department KPI and procurement operating fiscal year budget including CAPEX and OPEX by section / category
- Commercial Bidding Chairman for all tendering activity
- Responsible for reviewing and improving procurement division procedure
- Establish vendor management by commodities and parts categories that create better and competitive pricing
- Managing price monitoring and bench marking analysis for budgetary purposes
- Responsible to analyze, interpret and utilize market price trend results to ensure all appointment remain within competitive price
- Responsible in overseeing and participate for all Technical and Commercial clarification activity during tendering process
- Supervise and co-ordinate all vendor selection process for Procurement and Tendering participation
- Managing procurement department daily operations, problem solving and procurement process improvement
- Responsible to ensure cost reduction program carried out to meet department and company objective
- Overseeing all company procurement operations and activity related to category: Sales & Marketing Activities
- Managing and overview all tendering and procurement activities covering Launching Events and Pre & Post Launching activities
- Various agencies contract such as PR agency, Social Media Agency, Creative Agency, Media Buy Agency, Digital Agency Etc
- Road show events
- Promotional and merchandize items
- Information Technology related items
- Facilities maintenance - Engineering, Maintenance and Tools & Equipment
- Managing multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
- Ensuring that basic facilities, are well-maintained
- Managing annual contract for maintenance, calibration and equipment purchase for more than 30 branches nationwide
- Responsible in solving daily arising matters for all nationwide branches related to facilities
- Parts and Component Including Accessories Items
- Managing contract and Tendering activity for accessories parts and items
- Monitor and supervise parts development and compliance with local governing bodies
- Automotive Industry
- Provided strong leadership to enhance team productivity and morale.
- Established strong relationships with clients and stakeholders, ensuring long-term partnerships and repeat business.
- Held monthly meetings to create business plans and workshops to drive successful business.
- Implemented and developed operational standards, policies and procedures.
- Increased team productivity by implementing efficient project management strategies.
- Championed diversity and inclusion efforts, creating a more supportive work environment for all employees.
- Established a culture of continuous improvement through employee training and development initiatives.
- Reduced employee turnover rate by implementing effective retention strategies and offering competitive compensation packages.
General Manager
BACO SETIA SDN BHD
KUALA LUMPUR
01.2013 - 02.2019
- Company Overview: Oil and Gas Industry
- Reporting to the Managing Director
- Overseeing all company operation and activity covering: Finance / Accounts Departments / Human Resources
- Manage and overview company Financial and Accounting matters on weekly basis
- Ensure that all trading activity account are well manage and coordinate
- Review monthly financial and accounting reports and attending to all related matter arising
- Monitor AP and AR to ensure that all payments are according to schedule and dateline
- Develop company annual operating budget
- Sales and Marketing Department
- Secured a Pressure Vessel and Process Skid project major material package from ASTURI METAL BUILDER value of MYR 24,000,000.00 for CAMERON Malaysia project of ACID GAS REMOVAL SYSTEM of TERENGGANU GAS TERMINAL PROJECT in 2014
- Secured a maintenance project from Kencana Pinewell valued at RM 998,000.00 in 2014
- Procurement Department
- Generate Project cost saving amounting MYR 650,000.00 @ 8% for P14 SARAWAK SHELL BERHAD through final negotiation being purchase of Head, Plate and Forging in 2012
- Generate Project cost saving amounting MYR 5,576,000.00 @ 7% for ACID GAS REMOVAL SYSTEM of TERENGGANU GAS TERMINAL PROJECT through final negotiation being purchase of Head, Plate and Forging in 2014
- Establish vendor management by commodity that creates better and competitive pricing
- Established price monitoring and bench marking analysis for budgetary purposes
- Responsible to analyze, interpret and where required present the results of market analysis and actual market price of material
- Responsible in overseeing and participate for all Technical and Commercial clarification activity during tendering process
- Supervise and co-ordinate all vendor selection process for Procurement and Tendering participation
- Project Procurement Planning, sourcing and purchase for project required material and equipment
- Monitoring Expeditor and co-ordinate for all on going project material and equipment
- Overseeing import and export procedure, regulation and documentation and Custom regulation for all procured equipment
- Oil and Gas Industry
PROCUREMENT MANAGER
BACO SETIA SDN BHD
KUALA LUMPUR
01.2012 - 12.2012
- Company Overview: Oil and Gas Industry (ISO 9001 : 2000 Certified)
- Report to General Manager
- Responsible in carry out Project basis procurement activity: Project main material
- Steel Plates - all grade
- Tubes
- Forging items
- Head
- Shell
- Mechanical Equipment
- Valves
- Pumps
- Other Project Consumable
- Welding Consumables
- Paints
- Bolts and Nuts
- Responsible in verifying all tender documents for Project Procurement and Tendering process and procedure
- Cost saving vs Budget which amounting to MYR 700,000.00 for the year 2012
- MYR 1,030,000.00 for the year 2013
- MYR 610,000.00 for the year 2014
- MYR 300,000.00 for the year 2015
- MYR 162,000.00 for the year 2016
- Responsible in coordinating all Technical and Commercial clarification activity during tendering process
- Supervise and co-ordinate all vendor selection process for Procurement and Tendering participation
- Project Procurement Planning, sourcing and purchase for project required material and equipment
- Expediting coordinator for all on going project material and equipment’s
- Anticipate problems and issues with suppliers/vendors and provide solution for short term, long term and prevention action
- Responsible in preparing and / or verify daily, weekly and monthly report for procurement, purchasing and expediting activities
- Overseeing import and export procedure, regulation and documentation and Custom regulation for all procured equipment
- Attending all client and supplier/ vendors complaints and reports
- Oil and Gas Industry (ISO 9001 : 2000 Certified)
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Developed strong relationships with key suppliers, resulting in improved communication, better pricing, and reliable delivery schedules.
- Analyzed market trends to identify new suppliers and emerging technologies that could enhance company operations or reduce costs.
- Improved inventory management by implementing demand forecasting techniques and optimizing reorder points for critical items.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Collaborated with finance departments on budgeting and forecasting activities, ensuring accurate representation of procurement expenses and cost-saving opportunities.
Senior Procurement Executive
KNM MANAGEMENT SERVICE SDN BHD
10.2008 - 12.2011
- Company Overview: Oil and Gas Industry (ISO 9001 : 2000 Certified)
- Report to Centralize Global Procurement Manager
- Responsible in carry out Project basis procurement activity for oversea and local Plant for: Project main material
- Steel Plates - all grade
- Tubes
- Forging items
- Mechanical Equipment
- Valves
- Pumps
- Other Project Consumable
- Welding Consumables
- Paints
- Bolts and Nuts
- Responsible in verifying all tender documents for Project Procurement and Tendering process and procedure
- Cost saving vs Budget which amounting to MYR 1,300,000.00 for the year 2009
- MYR 1,850,500.00 for the year 2010
- MYR 1,230,000.00 for the year 2011
- Responsible in coordinating all Technical and Commercial clarification activity during tendering process
- Supervise and co-ordinate all vendor selection process for Procurement and Tendering participation
- Project Procurement Planning, sourcing and purchase for project required material and equipment
- Expediting coordinator for all on going project material and equipment’s
- Anticipate problems and issues with suppliers/vendors and provide solution for short term, long term and prevention action
- Responsible in preparing and / or verify daily, weekly and monthly report for procurement, purchasing and expediting activities
- Overseeing import and export procedure, regulation and documentation and Custom regulation for all procured equipment
- ISO 9001 : 2000 development team
- Attending all client and supplier/ vendors complaints and reports
- Oil and Gas Industry (ISO 9001 : 2000 Certified)
Senior Procurement and Expediting co-ordinator
Tristate Group of Companies Corporation Limited
12.2006 - 10.2008
- Company Overview: Oil and Gas Industry and Power Generation and Distribution Industry (ISO 9001 : 2000 Certified)
- Report to Department Head / Sales and Marketing Director / Operation Director
- Responsible in verifying all tender documents for Tendering Process and procedure
- Supervise and co-ordinate all Technical and Commercial clarification activity during tendering process
- Supervise and co-ordinate all vendor selection process for tendering participation
- Project Procurement Planning, sourcing and purchase for project required equipment
- Expediting co-ordinator for all on going project equipments
- Anticipate problems and issues with suppliers/vendors and provide solution for short term, long term and prevention action
- Prepare and / or verify daily, weekly and monthly report for procurement, purchasing and expediting activities
- Supervise and monitor vendor development and vendor performance program
- Overseeing import and export procedure, regulation and documentation and Custom regulation for all procured equipment
- Members of ISO 9001 : 2000 development team
- Attending all client and supplier/ vendors complaints and reports
- Oil and Gas Industry and Power Generation and Distribution Industry (ISO 9001 : 2000 Certified)
Senior Purchasing Executive
HICOM Teck See Manufacturing M) Sdn Bhd
04.2003 - 11.2006
- Company Overview: Automotive Industry (TS 16949 Certified)
- Report to Department Head / Chief Financial Officer / Chief Executive Officer
- Responsible for planning, negotiation, arrangement and monitoring all company centralized purchasing activities (Domestic and Overseas)
- Monitoring and overseeing centralize purchasing for 4 plants: Shah Alam, Selangor; Tanjong Malim, Perak; Gurun, Kedah; Rayong, Thailand
- Implemented cost saving program - manage to achieve saving of RM 2.5 million for 2003, RM 2.3 million for 2004 and RM 2.5 million for 2005 through localisation and negotiation
- Planning, purchase and sourcing all raw materials, Consumable and semi finished goods such as Child Parts, High Density Polyethylene (HDPE), Medium Density Polyethylene (MDPE), Polypropylene (PP) and ABS, Chemical Additive, Consumable, Packing related materials, Spare parts, Machineries, Sub contract
- New project development pillar for Naza Berhad and Proton Berhad
- Continues support for operation by ensuring availability of the right materials at the right time at cost effective value
- Anticipate problematic vendors and provide solution for short term, long term and prevention action
- Verified transaction up dating in system (MRP)
- Prepare daily and monthly report for purchasing activities
- Develop and monitor vendor development and vendor performance program
- Overseeing import and export procedure, regulation and documentation and custom regulation activities for Raw materials, parts, child parts and others
- Including B.O.I (Board of Investment) application
- Members of TS 16949 certification development committee
- Certified Internal Auditor for TS 16949 certification
- Kobetsu Kaizen improvement team leader
- Automotive Industry (TS 16949 Certified)
Purchasing Head of Department
Consolidated Cable Sdn Bhd
Klang, Selangor
01.2001 - 08.2002
- Company Overview: Power Generation and Distribution Industry (ISO 9001:2000 Certified)
- Report to General Manager / Directors
- Responsible for planning, negotiation, arrangement and monitoring all company Purchasing activities (Domestic and Overseas)
- Planning, purchase and procure all raw materials, Consumable and semi finished product requirement for all manufacturing department (2 plants)
- Aluminium, High Density Polyethylene (HDPE), Medium Density Polyethylene (MDPE), Master Alloy, Chemical Additive, Consumable, Packing related materials, Spare parts items
- Purchase finished goods for ‘Trading’ or tender requirement
- Monitor and determine the materials requirement for manufacturing to carry out the daily production
- Support continuous operations by ensuring availability of the right materials at the right time at cost effective value
- Anticipate problems and provide solution for short term, long term and prevention action
- Accountable for the proper receiving, handling storing and packaging of inventory items, and ensuring the orders are promptly picked, processed, packaged and documented for Customs' requirements
- Effectively receive and verify the accuracy of items received against the purchase order in a timely manner
- Up date Standard Operation Procedure (SOP)
- Verified transaction up dating in system (MRP)
- Prepare daily and monthly report for purchasing activities
- Excellent knowledge of sea freight and air freight
- Power Generation and Distribution Industry (ISO 9001:2000 Certified)
Commercial Executive
Consolidated Cable Sdn Bhd
Klang, Selangor
09.1999 - 12.2000
- Company Overview: Power Generation and Distribution Industry (ISO 9001:2000 Certified)
- Report to head of department / General Manager / Directors
- Responsible on negotiate, planning arrangement and monitoring all company Purchasing activity, Sales activity, Operations, Trading and Credit Control
- Purchasing: Purchase of Direct Materials, which consist of raw materials, semi finish and finish product and packing related items
- Also monitoring Purchasing of consumable activities
- All purchasing activities are for plant: Cable Plant, Aluminium Plant, Pipe Plant, Polyethylene
- Sales: Handling customer enquiries, all the processing of confirming the order, tender and Sales Confirmation
- Marketing for private market in domestic or overseas including ASIA and Middle East
- Prepare product costing for quotations or tender either standard or non- - standard product
- Planning for production based from the tender schedule and customer delivery requirement
- Monitor and supervised by department head
- Verified and approved in the absent of the Head of Department all documentations such as Delivery Order (D(O)), Invoice, Gate Pass
- Operation: Supervise and monitor the receiving and handling of the incoming materials from suppliers or vendors
- Logistic planning for all finished good deliveries and handling of the materials, semi Finish goods and finished goods
- Handling customer complaint (QCR) and reply the complaint (NCR)
- Credit Controls: Documentation of billing to the customer (Invoicing)
- Obtain payment as the stated term
- Liase with the customer and supplier on the payment progress
- Verified and approved in the absent of the Head of Department all documentations such as Note, Credit Note, Letter of Credits, Bankers Acceptance (BA)
- Trading: Back to back trading transaction for raw materials, semi-finishes and finishes product
- Directly responsible for the negotiation, arrangement and confirmation for the purchase and selling of the trading goods
- Manage trading account throughout the contract period
- Power Generation and Distribution Industry (ISO 9001:2000 Certified)
Education
MBA -
04.2024 - 05.2024
Professional Diploma - Procurement, CPP – MPIMM – Certified Procurement Professional
08.2023 - 12.2023
Diploma - business studies
01.1995 - 12.1998
SPM - Grade 1
01.1990 - 12.1994
Skills
Excellent in Microsoft office, Microsoft Project, SAP, ERP, MRP, Microsoft Power Point
Coursework
- Total Quality Management
- Problem Solving Skills
- Negotiation For Purchaser
- Business Financial Accounting
- Planning and Production Control
- TS 16949 Awareness
- ISO 9001 : 2000
- Effective Auditing
Dateavailableforemployment
After 3 months notice
Personal Information
Expected Salary: RM 27,500.00
Certification
CERTIFIED PROCUREMENT PROFESSIONAL
Timeline
UNITAR International University - MBA,
04.2024 - 05.2024
CERTIFIED PROCUREMENT PROFESSIONAL
12-2023
DRB-HICOM University of Automotive Malaysia - Professional Diploma, Procurement, CPP – MPIMM – Certified Procurement Professional
08.2023 - 12.2023
Head of Group Technical Procurement - PERUSAHAAN OTOMOBIL NASIONAL SDN BHD
03.2019 - Current
General Manager - BACO SETIA SDN BHD
01.2013 - 02.2019
PROCUREMENT MANAGER - BACO SETIA SDN BHD
01.2012 - 12.2012
Senior Procurement Executive - KNM MANAGEMENT SERVICE SDN BHD
10.2008 - 12.2011
Senior Procurement and Expediting co-ordinator - Tristate Group of Companies Corporation Limited
12.2006 - 10.2008
Senior Purchasing Executive - HICOM Teck See Manufacturing M) Sdn Bhd
04.2003 - 11.2006
Purchasing Head of Department - Consolidated Cable Sdn Bhd
01.2001 - 08.2002
Commercial Executive - Consolidated Cable Sdn Bhd
09.1999 - 12.2000
MARA Institute of Technology - Diploma, business studies
01.1995 - 12.1998
SekolahTun Syed Sheh Shahabudin - SPM, Grade 1
01.1990 - 12.1994
Similar Profiles
MOHD AZLAN BIN AHMAD ZARRON MOHD AZLAN BIN AHMAD ZARRON null
Senior Maintenance Engineer at Perusahaan Otomobil Nasional Sdn BhdSenior Maintenance Engineer at Perusahaan Otomobil Nasional Sdn Bhd
MUHAMMAD ADAM ROSLIMUHAMMAD ADAM ROSLI
Design Engineer at Perusahaan Otomobil Nasional Sdn Bhd (PROTON)Design Engineer at Perusahaan Otomobil Nasional Sdn Bhd (PROTON)
WAN FIRDAUS WAN IDRUSWAN FIRDAUS WAN IDRUS
Senior Engineer - Mechanical at TNB Power Generation Sdn BhdSenior Engineer - Mechanical at TNB Power Generation Sdn Bhd