MOHD HAFIZ BIN MOHD HISHAM
Administration & Procurement Executive
Petaling Jaya
Summary
Experienced in strategic sourcing and vendor management, leveraging strong negotiation skills to secure favorable terms and enhance supply chain efficiency. Track record highlights successful implementation of cost-saving initiatives while upholding high standards of quality and compliance. Focused on improving supply chain operations, bringing a results-oriented approach to drive success in procurement and vendor relationships.
Overview
18
18
years of professional experience
8
8
years of post-secondary education
3
3
Languages
2
2
Certificates
Work History
Facilities & Administration Executive
PST Travel Services Sdn Bhd
08.2024 - Current
- Monitor the condition maintenance of office facilities, equipment, and utilities
- Manage & liaise with vendor/ third party for facilities matters (office building management, contractors, external service provider)
- Monitoring parking management with liaise and arrange parking for office used.
- Ensure the attendance systems in well operations.
- Manage office renovation by communicate with interdepartmental teams and contractor to ensure a smooth renovation process
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Monitoring and record all licensing / agreement for company
- Reduced operational costs through effective vendor negotiation and budget management.
- Spearheaded office relocation projects by coordinating logistics, minimizing downtime during transitions.
- Implemented document management systems, maintaining organized records for easy access and retrieval.
Personal My Step (Grade 29)
Jabatan Perangkaan Malaysia Negeri Selangor
02.2023 - 04.2024
- Monitor and implement census data review and agricultural census.
- Make phone calls based on data matching and census ID.
- Obtain information sources to update the household structure.
- Make a review of the quality of Calculation Block (CB) and Point Home (PH) involved in agriculture that has been identified by the Field Examiners (FE).
- Other tasks as determined by the department head.
- Self-motivated, with a strong sense of personal responsibility.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
Operation Executive
PME Holdings Sdn Bhd
11.2021 - 11.2022
- Planning the operation activities (cabinet installation, renovation works, and grill installation)
- Planning the site visit activities for measurement progress
- Liaise with sub-contractor for renovation works (install plaster ceiling and concrete works)
- Provide weekly reports for operations progress
- Prepare Request For Quotation (RFQ) for the supplier (melamine supplier, wood supplier, and tools & parts supplier)
- Coordinate the inventory stocks for cabinet material to smooth the factory operation
- Coordinated logistics activities, ensuring timely delivery of products and services to clients.
- Improved customer satisfaction rates through timely communication and effective issue resolution.
- Optimized supply chain processes for increased efficiency and cost savings.
Administration & Human Resource Executive
Lancaster Hotels & Resorts Sdn Bhd
01.2019 - 10.2021
- Manage and handle HR tasks that relate to employees and the company.
- Prepare payroll schedule, contribution payment, and salary slips to employees.
- Manage and handle Administration matters. Involved in office management, asset management, security management, and filing systems.
- Manage the purchasing process for office equipment, stationeries, and assets for the company.
- Manage and control properties of the company. Monitoring Tenancy Agreements and contracts then liaising with agents and property management.
- Prepare analyst for Management on future investment in property holding.
- Collaborated cross-functionally to identify opportunities for resource sharing and cost reduction.
- Leveraged data-driven insights to optimize resource distribution across multiple projects simultaneously.
Procurement Executive
MSM Malaysia Holdings Berhad
08.2016 - 10.2018
- Handle Vendor Management process for procurement company.
- Handle Contract Management for every tender process has been awarded. (prepared Letter of Award (LOA) and Agreement)
- Handle Vendor Registration of suppliers/ vendors collaborate with FGV Procurement system.
- Became an Evaluation Committee Members for evaluate all vendors/ supplier that engage business with company (MSM)
- Being a Compliance Committee Members for reviewing procurement policies and procedures.
- Handle Tender process for new project for new refinery at Tanjung Langsat, Johor. Became a Tender Secretary and document controller for the project period (2016-2018)
- Sourcing, selecting & negotiating with suppliers to constantly strive for best purchase decision while maintaining the highest level of quality
- Prepared contracts & agreements with suppliers and clients due to services offered by communicating with the Legal Department
- Collaborated closely with internal stakeholders to understand their needs and align procurement objectives accordingly.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
Senior Executive - Administration & Procurement
GOM Resources Sdn Bhd
09.2012 - 03.2016
- Prepared and controlled the CAPEX Budget for company requirements and requisition on non-project activities.
- Prepared procurement process through SAP System
- Prepared Standard Operating Procedure (SOP) for the Administration Department.
- Manage Asset Management process for the company which is involved in Asset Movement, Asset Tagging, and Disposal of Asset
- Handle Vendor Management & Registration process for procurement company
- Sourcing, selecting & negotiating with suppliers to constantly strive for the best purchase decision while maintaining the highest level of quality
- Became a Tender Committee Member to evaluate all vendors/suppliers that engage business with the company
- Doing filing systems for the safekeeping of all company files.
- Prepared contracts & agreements with suppliers and clients due to services offered by communicating with the Legal Department.
- (Retrenchment program by the company due to instability of the Oil & Gas Industry)
Administration Executive
Syarikat Bekalan Air Selangor Sdn Bhd
08.2010 - 08.2012
- Company Overview: Company under Puncak Niaga Holdings Bhd
- Prepared all administrative tasks and human resource matters.
- Prepared all contracts/agreements with vendors and other clients.
- Prepared proposal reports/ documents for development and improvement for SYABAS District offices.
- Prepared EXCO & Board Paper for Top Management during Division Report
- Prepared operational report for Management especially on KPI for SYABAS District offices.
- Involved in any special task instructed by the Executive Chairman's Office based on complaint/ letter from consumers
- Involved in any Corporate Social Responsibility activities organized by the company.
- Company under Puncak Niaga Holdings Bhd
Account Clerk
Utusan Media Sales Sdn Bhd
01.2008 - 08.2010
- Company Overview: Company under Kumpulan Utusan Berhad
- Prepare sales report for advertisement sales every week.
- Prepare commission calculation for Marketing Executives based on their advertisement sales against payment collection
- Preparing sales reports to the Marketing Department every week and monthly.
- Preparing performance reports for Marketing Staff based on advertisement sales against monthly targets.
- Preparing invoices for clients
- Company under Kumpulan Utusan Berhad
Administration Assistant
LA Petroleum Services
09.2007 - 01.2008
- Company Overview: Appointed Petronas Service Station
- Prepare safe drop/cash report every day until the end of the month
- Prepare a sales report for the company monthly to attach to Petronas Dagangan Berhad.
- Manage the administration and welfare of staff including medical checkups, emergency leave staff, and annual leave.
- Responsibility for filing tasks on all company files including private and confidential files.
- Control the company's financial includes expenses and salary payments.
Education
Bachelor of Science - Economics (Hons.)
Universiti Utara Malaysia
05.2004 - 07.2007
Matriculation Certificate - Accountancy
Kolej Matrikulasi Kedah
Changloon, Kedah, Malaysia 03.2003 - 04.2004
PMR & SPM - Social Art
Sekolah Menengah Kebangsaan Agama Slim River
Slim River, Perak, Malaysia 01.1997 - 01.2001
Skills
Creative
Hardworking
Excellent organizational skills
Excellent written & verbal skills
Excellent computer programs skills
Expert in statistical software
Data analysis
Public speaking
Budget administration
Report preparation
Document control
Strategic sourcing
Cost analysis
E-procurement systems
Supplier management
Purchase orders
Cost assessments
Nric No
840622086649
Epf No
17906413
Personal Information
- Ethnicity: Malay
- Date of Birth: 06/22/84
- Gender: Male
- Nationality: Malaysian
- Religion: Islam
Income Tax No
SG20669535070
Certification
Certified Procurement, PST - 2024 - 2025
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Documented and resolved not completed documents which led to completed.
- Supervised team of 2 staff members.
Timeline
Licensed Driving - 2024 - 2026
06-2025
Certified Procurement, PST - 2024 - 2025
05-2025
Facilities & Administration Executive
PST Travel Services Sdn Bhd
08.2024 - Current
Personal My Step (Grade 29)
Jabatan Perangkaan Malaysia Negeri Selangor
02.2023 - 04.2024
Operation Executive
PME Holdings Sdn Bhd
11.2021 - 11.2022
Administration & Human Resource Executive
Lancaster Hotels & Resorts Sdn Bhd
01.2019 - 10.2021
Procurement Executive
MSM Malaysia Holdings Berhad
08.2016 - 10.2018
Senior Executive - Administration & Procurement
GOM Resources Sdn Bhd
09.2012 - 03.2016
Administration Executive
Syarikat Bekalan Air Selangor Sdn Bhd
08.2010 - 08.2012
Account Clerk
Utusan Media Sales Sdn Bhd
01.2008 - 08.2010
Administration Assistant
LA Petroleum Services
09.2007 - 01.2008
Bachelor of Science - Economics (Hons.)
Universiti Utara Malaysia
05.2004 - 07.2007
Matriculation Certificate - Accountancy
Kolej Matrikulasi Kedah
03.2003 - 04.2004
PMR & SPM - Social Art
Sekolah Menengah Kebangsaan Agama Slim River
01.1997 - 01.2001