Mariammah Vellamuthian

Recruitment and Onboarding

• Supporting Australia, New Zealand, UK, India, Malaysia and Singapore (APAC Countires) Coordinate the recruitment process, including job postings, screening resumes, scheduling interviews, and conducting reference checks with 3rd party agent.
• Screening protocols completed including medical and reference checks for all new hires as well as, psychometric tests and background check. Managing the TA SharePoint.
• Focal point for Early talent recruiter for internship collaboration with universities Singapore/ Malaysia.
• Facilitate the onboarding process for new hires, including conducting orientation sessions and assisting with paperwork.
• Maintain accurate and up-to-date requisition and candidate information in our Applicant Tracking System (ATS) Workday, including posting of requisitions via associated sourcing tools, offer management and hiring process completion.
• Ensuring that all relevant communication to managers and candidates are sent out during the recruitment process
• Develop passive candidate sourcing strategy and pipelines using various methods.
• Manage candidate interview sign-up process & prepare interview schedules; troubleshoots any problems that arise from on-site interviews.
• Coordinate the onboarding process for selected candidates, including preparing offer letters and facilitating orientation sessions and laptop requisition for APAC countries
• Taking employee Data management

Reporting/ Administration

• Recruitment reports, providing the most up-to-date status for dashboard reporting
• Focal person for data and analytics tools to track and analyze recruitment metrics
• Screening protocols completed including medical and reference checks for all new hires as well as, psychometric tests and background check
• Managing centralized billing for client for all the countries
• Conducting relevant checks in the ATS (Workday) to ensure data integrity and escalating to relevant parties for missing information. Ensure accurate and up to date information is recorded on the database candidate profile and candidate has been moved through appropriate workflow activity stages.
• Manage and launch managers and candidate and hiring satisfaction surveys to enhance the hiring experience further.
• HRDF training registration for employee; preparing training bond letters
• Involve in improvement projects and automation ideas to streamline and improve the coordinator process, suggesting enhancements and best practices.

Key Contribution & Achievement

• Best internship and graduate hiring within the timeframe

Recruitment and Onboarding; Reporting

• Countries support for recruitment end to end process Australia, New Zealand, Singapore, China, HongKong& Vietnam
• Closely work with china and Hongkong recruitment agency due to language speakers
• Support line managers and senior recruiters in the recruitment process, by sourcing of candidates via Internal, External, SEEK and LinkedIn.
• Perform job postings using Textio system, internal, external & LinkedIn, resume screening, interview scheduling and telephone interviews.
• SEEK system for Australia candidate’s management system source candidates
• Maintain accurate and up-to-date requisition and candidate information in our Applicant Tracking System (ATS) Workday, including posting of requisitions via associated sourcing tools, offer management and hiring process completion.
• Stakeholder management ensuring that all relevant communication to managers and candidates are sent out during the recruitment process.
• In take meeting with hiring team understand the Job Description and expectation
• Negotiates and schedules interview dates with the hiring manager and candidates and check for room availability.
• Regular follow up with the respective hiring managers and candidates to ensure timeliness of the recruitment process
• Manage candidate interview sign-up process & prepare interview schedules; troubleshoots any problems that arise from on-site interviews.
• New hires with their onboarding needs such as but not limited to requesting for accesses and sharing information on getting around the office.
• Employee branding in social media; Diversity & Inclusion project; employee referral; career fairs in Malaysia and Singapore
• Engage with third-party recruiting agencies for difficult to fill requisitions and/or as an additional candidate source during peak requisition volume periods.
• Candidate management - Engage and build trust with internal and external candidates
• Yearly managing Performance management system
• All the hiring paperwork is filled out thoroughly and all required screening protocols completed including medical and reference checks for all new hires and background checks
• Weekly requirement progress report, new hire any other ad-hoc reports

• APAC Countries First point of contact for overall HR Operations, administration & recruitment etc. Countries handle Southeast Asia; Bangladesh; India; Indonesia and Australia
• Working closely with internal and external network such as Talent advisors, HRBP APAC countries, Recruitment managers, hiring manager, head of TA and etc. Involvement in salary negotiations.
• Stakeholder management Coordinate interviews with candidates and hiring managers for APAC Countries; using Success factor. Maintaining WorkDay ATS candidate system up to date.
• Posting jobs in various job portals via Textio System; Conduct video interviews with candidate. ❖
• Responsible for reference check, background check, documentation using FADV system.
• Prepare e-offer/ Manual HR letters employment contracts, Internship, SLIM Protégé programme, Pre-Employment Letters, confirmation Letter within the SLA.
• Candidate Management Communicate with candidate for documents collections; fill-up HR forms; employee’s personal details in HRMs System SAP and create employee no.
• Managing in-house e-leave system; Employee insurance enrolment; expatriate management Visa; On-boarding letter’s preparation and IT request, Off-boarding processes, Payroll administration using HR system WORKDAY and SAP.
• Maintain employee documents in SharePoint; work closely with government agencies and authorities in HR matters; expatriate visa management.
• Conducting employee induction Virtually; facilitating New joiners laptop, employee ID etc.
• Conduct employee communications sessions related to onboarding, annual benefits enrolment, employee share programs, ESS deployment, Awards, company sports activities and company events.
• Implement internal company policies and codes to stakeholders.
• Handling various reports for weekly and monthly basic using WORKDAY system; Invoicing to client.
• Responsible for weekly and monthly audits on various data systems and ensuring all data is properly captured.

Key Contribution & Achievement

• Winner 4 th Place in Diversity & Inclusiveness. ❖ Support massive hiring projects (Bangladesh & Indonesia).
• Successfully managed 800+ Bangladesh candidates from the phone screening to Offer Stage within the SLA.
• Successfully closure of fast Pre-Employment Medical and Background check process within 10 days for 300 Bangladesh candidates.
• Revised all the Policy and Offer template’s & Pre-Employment and other letters for Malaysia, Bangladesh, Sri Lanka.
• Suggested some features in Workday HR System.

• Backend support HR Operations team to Indonesia Client Paper Mills Workforce with 8,000 employees.
• Process and track requests raised via ServiceNow ticketing raised by clients; New hire processing, preparation of letter for Appointment and end-of-probation contract renewal and extension.
• Maintain employees personal record in WORKDAY and follow the SOP in recruitment within Indonesia and Support payroll team.
• Update Training Attendance data and Training Evaluation data in SAP system; Data maintenance of employee training historical data and of training event mass and individual records) based on training schedule.
• Data maintenance and monitoring of employee Training bond data in SAP; Processing of training calendar facilitate training enrolment, training bond data and training records. Prepare letters for Training bond with the company
• Reporting Monthly various HR Reports; Data Administration Employee Data and Benefits and HR Data Management; preparing letters.
• Update and maintain employees personal record in SAP such as Tax data and personal details and Leave management.
• 1month in Indonesia for business trip knowledge transfer from the MILL management

• Administration of staff monthly claims and insurance information updates for new staff and resigned staff with the appointed insurance company.
• Documents compilation for insurance claims submission i.e. GPA, GHS & GTL and ensure timely reimbursement is received
• Monthly report submission to higher management for staff movement, Turnover and Headcount update.
• Government agencies and authorities for statutory or employee claims for Perkeso; EPF.
• Organizing job fairs and other events and searching for talent; connect with recruitment agency for candidate sourcing.
• Managing Onboarding and company induction program for New Joiner; Track and manage Human Resource Development (HRDF) claims; Off-boarding for resignee with exit interview; using BOSSNET.
• Responsible to administrate in “Sandfil e-Training system” for the Service; Department including completion of Sandfil e-Training certificate & Training.
• Evaluation Forms for all training programs conducted; Conduct yearly Training Needs Analysis to determine training requirements for the Service Department

• Focal point recruitment activities including advertising, phonescreening resumes; scheduling interviews for five subsidiaries company under Sunway Marketing.
• Verify and approve monthly claims via Peoplesoft System submitted by employee’s prior to HOD approval; E-Leave and Staff Insurance claims submission i.e. GPA, GHS & GTL.
• Facilities Management work closely with contractors and building management for office maintenance and renovation
• Managing MD’s calendar; Travelling & Meeting arrangement and etc. Expatriate visa management dependent pass .
• Managing company policies in place; induction for New joiners
• Administration of office stationery and office equipment to all the subsidy company under Sunway Marketing group

• Assist users to upload updated ISO Documents into Database Management; manufacturing industry support UK. USA, Bangkok, Singapore and malaysia
• Create new part numbers in Oracle System for documents such as Engineering Bulletin, Test Release Notice, Test Release Form, Material Ship Order and Stop Order.
• Upload all updated documents into shared folder for accessibility.
• 3months in business in Thailand Bangkok for setup Document Controller office in Thailand and conduct training to new employee