Mardhiah Mohd Nor
Tender & Contract Executive
Kuala Lumpur
Summary
Professional with proven track record in managing and executing tender processes effectively. Strong focus on team collaboration and achieving results, ensuring reliable performance under changing needs. Expertise in analyzing tender documents, preparing competitive bids, and maintaining compliance with regulatory requirements. Known for excellent communication skills, problem-solving abilities, and adaptability.
Overview
15
15
years of professional experience
Work History
Tender and Contract Executive
Petrosains Sdn Bhd
11.2022 - Current
- Plan, develop and implement both long- and short-term strategic sourcing plan through synergistic procurement modeling, best & effective procurement practices/strategy and strict enforcement of approved work process in line with the LOA and SOPs to enhance procurement efficiency and maximize value creation.
- Undertake and perform pre & post contract management by developing appropriate ITB/RFI/RFP, establish procurement evaluation criteria, award of contract and finalize the documentation of contract agreement in compliance to the Petrosains Tendering and Contracting SOPs, monitoring vendor work performance & compliance to terms & conditions of contract through the established tracking mechanism, provide feedback on vendor performance and assist in the resolution of issues to ensure no delay or interruption to projects execution.
- Develop negotiation strategy and lead the negotiation exercise with the contractors/suppliers to ensure compliance to procedures, maintain high integrity and confidentiality and to achieve the targeted cost savings and deliverables within the agreed schedule.
- Resolve and develop solutions for all procurement & contracting issues encountered by the Company through proper compilation and analyzing the root causes and other relevant contributing factors to ensure improvement of work processes and avoidance of complication.
- Organize and conduct train the trainer sessions and training sessions for Petrosains users and suppliers on the procurement systems implemented.
- Administer all legal matters including IP issues through close liaison with users and PETRONAS LSU to ensure potential legal issues are properly managed and addressed to safeguard Company’s interests and avoid any contract/legal complication.
- Assisted with contract negotiations following successful bids, ensuring favorable terms for both parties involved.
Contract Analyst
BHP
03.2020 - 11.2022
- Develop sourcing strategies based on categories demand, business line's request, incumbent contracts, market conditions, scopes of work and managing the approval process according to regional guidelines.
- Create and managing sourcing project & event (RFX) in the GCMS system and relevant supplier interaction /clarification throughout a sourcing project.
- Assist in evaluating proposals and negotiating contract terms with suppliers, including handling any exceptions to terms as per deviation process.
- Prepare and secure approval for Award Recommendation documentation related to contracts.
- Manage the contract execution and signature process per the applicable POA (Power of Attorney) requirement for BHP entity.
- Executed contract amendments, contract novation, change orders and contract termination.
- Supported team in all aspects of contractual, commercial matters, pre and post contract execution.
- Executing Supply’s accountability for contract performance. This includes ensuring suppliers are performing the contract requirements and rectifying non-conformances to contract terms.
- Assists in account queries and complaints from vendors and internal customers.
- Proactive administration and management of contracts (including strategically critical) within the relevant category, including KPI reporting, spend analytics, identification of scope creep, and off-contract spend.
- Supporting the Regional Category Manager in the Supplier Relationship Management process as it applies to the relevant category, while working collaboratively with operational and/or technical stakeholders.
- Support Category Managers and Contract Owners to optimize supplier performance within the contract framework.
- Maintaining contract data in BHP systems
Payment Services Analyst
BHP
10.2016 - 02.2020
- Ensure alignment with and compliance to internal controls including Group Level Documents, agreements, systems, standards, and procedures.
- Assists in account queries and complaints from vendors and internal customers.
- Administers account reconciliation of Goods Received (GR) and Invoice Receipt (IR) to minimizing account differences and ensure accurate and on-time payments to vendors.
- Proactively manage a high volume of queries from suppliers and BHP Billiton employees regarding the status of supplier invoices to increase on time payments, reduce blocked and rejected invoices.
- Communication and collaborate with the team, across Supply, within BHP Billiton, and with our suppliers to quickly resolve issues.
- Provide education and support to suppliers regarding invoice submission, non-compliance to reduce rejected and blocked invoices.
- Understanding of, and capacity to efficiently operate within SAP MM module to interrogate status of existing orders and perform other tasks in relation to supplier or BHP Billiton queries.
- Administers and processes mandated activities delivering a consistent service level, achieving set performance targets and KPI's per the GPC Supply Operating Model
- Maintains effective relationships with internal functions to ensure operational requirements are met in line with schedules.
Procurement Associate (Contract Basis)
ExxonMobil Exploration Production Malaysia Inc.
10.2012 - 09.2016
- Supported Drilling and Subsurface team in all aspects of contractual, commercial matters, pre and post contract execution.
- Perform all sourcing and procurement activities including planning and prioritizing purchasing.
- Developed tender plan / procurement plan, bidder list, and invitation to bidders / request for quotation document.
- Prepared and presented contract packages for committee approval (internal and PETRONAS).
- Actively participated in both technical and commercial evaluation processes with contract team members.
- Compiled and evaluated suppliers’ proposal, negotiated for better terms and conditions.
- Ensured adhere to tender rules and educate business line on company and PETRONAS compliance requirements.
- Reduced costs through proactive research and negotiation with suppliers.
- Interfaced with lawyers, controllers, auditors, treasurers, contract advisors and tax advisors to ensure the best contract terms and conditions is addressed and agreed upon between company and supplier.
- Prepared contract document ensured documents completeness for contract execution.
- Executed contract amendments, contract novation, change orders and contract termination.
- Maintained accurate records of contracting activities including contract action request, supplier negotiations, terms and conditions review, responses and related follow up for audit trail purposes.
- Maintained weekly progress report to business line of contracting activities / requirements
- TENDERS & CONTRACTS
- SPOT BUYING
- REPORTING
Quote & Specification Representative
Steelcase Office Solution (M) Sdn Bhd
03.2012 - 09.2012
- Responsible in quote preparation requested by client from Singapore, India and Malaysian.
- Ensure all the technical product queries follows as per drawing provided by client.
- Initiated and maintained communication with internal and external clients.
Sourcing and Expediting Executive
Simebest Corporation
01.2011 - 02.2012
- Manage spot buying as required by end user for once off purchase from the requisition till the purchase order stage (power generation).
- Responsible to source, negotiate and purchase material from vendors.
- Evaluate vendor’s quotation to ensure that vendor is in line with technical and commercial specifications required for project.
- In charge if daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery.
- Resolved supply, quality, and service and invoicing issues with vendors.
Education
Bachelor’s Degree - Material Science
National University of Malaysia (UKM)
Bangi01.2010
Physical Science Course - undefined
Malacca Matriculation College
01.2007
Physical Science Course - undefined
Maktab Rendah Sains MARA (MRSM)
Besut, Terengganu01.2006
Skills
End-to-End Tender & Contract Management
Procurement & Sourcing Strategy
Contract Governance & Compliance
Negotiation & Vendor Management
SMARTbyGEP, SAP MM, Microsoft Office
LEADERSHIP SKILLS
- BHP
- Committee for Annual Dinner 2017 for BHP (2017)
- Committee for team building for Supply team (2017 – 2019)
- Committee for monthly reporting for Supply (2017)
- Committee Annual Dinner 2019 for BHP (Performance)
- Lead Annual Dinner 2018 for BHP (Performance)
- Lead for Quarterly team building for Supply team (2018)
- Lead for Annual celebration for Supply team (2018)
- ExxonMobil Exploration and Production Malaysia Inc.
- Ergonomic of Safety Committee, Production Procurement Department (2015-2016)
- Member of Safety Committee, Production Procurement Department
Timeline
Tender and Contract Executive
Petrosains Sdn Bhd
11.2022 - Current
Contract Analyst
BHP
03.2020 - 11.2022
Payment Services Analyst
BHP
10.2016 - 02.2020
Procurement Associate (Contract Basis)
ExxonMobil Exploration Production Malaysia Inc.
10.2012 - 09.2016
Quote & Specification Representative
Steelcase Office Solution (M) Sdn Bhd
03.2012 - 09.2012
Sourcing and Expediting Executive
Simebest Corporation
01.2011 - 02.2012
Physical Science Course - undefined
Malacca Matriculation College
Physical Science Course - undefined
Maktab Rendah Sains MARA (MRSM)
Bachelor’s Degree - Material Science
National University of Malaysia (UKM)