Malliga a/p Kulanthavelo
Puchong,Selangor
Overview
30
30
years of professional experience
Work History
Academic Manager
Tech Terrain College
10.2021 - Current
- Coordinates Audit and New Program / Renewal Approval MQA and JPK
- Develop new program MQA Diploma in Business Management and JPK Diploma Office Administration, Secretary Corporate, Operations of Information System
- Teaching TVET Office Admin and COCA and Final Year Project
- Teaching MQA -Forwarding Customer Service Management, Principal Management, Marketing Development, Privatization
- Coordinates Examination process
- Manage faculty team
- Involve in Policy development
- Semester Scheduling and timetables
- Internship planning
- Maintain the quality accordance to government requirements
- Handling all the governance and regulations
- Handling Faculty team
- EIPTS update Teaching Permit, non academic staff
- Handling MySpike PP application & renewal, program renewal, new program application, capacity applications
- Staff Planning and Recruitment academic staffs
- Quality maintaining as per JPK and MQA requirements
- KPT Renewal
- Lead the Audit My quest 2023
- Faculty Staff recruitments
Registrar cum Academic Coordinator & Admin Manager
RENG College
01.2020 - Current
- Plans, coordinates, and supervises the admissions, records, and registration procedures of credit programs and courses in accordance with MQA and KPT rules and regulations. Directs the admission processes and reviews exceptional admission cases.
- Maintains admissions and records of students and courses in accordance with MQA and KPT rules and regulations.
- Coordinates, develops, and implements registration and enrollment policies and procedures in consultation with other student services offices.
- Provides accurate data for submission of MQA and KPT reports dealing with the maintenance of student and course records.
- Developing department policy and standard operation procedure used by Registry Department
- Planning Staff by semester include Staff Recruitment (Job Advertisement, Screening, Job Interview)
- Application Teaching Permit for Academic Staff
- Lecture Business Administration subjects (Business Law & Business Ethics)
- Monitor class attendance
- Coordinate student's database
- Update student's data in EIPTS
- Coordinate New Proposal / New Programme under UTM Space
- Monitor Google Classroom / Subject contents in online mode
- Coordinate liaison government fund with PTPK
- Renewal and approval for JPK programme and audit
- MQA Micro credential
- Plans, coordinates, and implements the evaluation of electronic transcripts.
- Liaising with Academic Department or other relevant staff regarding examination entries, coursework, and assessment procedures and protocols, and ensuring the smooth running of the examination cycle at all key stages.
- Creating exams schedules for final examination
- Coordinate Staff Evaluation
- KDN Renewal
- Coordinate Student Exit Survey
- Secretary of Board of Examiner, Board of CEO, Board of Governance
- Conduct Meeting with Academic Advisor & industrial Advisor
- Handling overall Registry Dept Job Scope
- Coordinate program under PENJANA Kerjaya 2.0
- Preparing Timetable, Academic Planner, Exam Timetable
- Monitor student's loan application, agreement and payment for PTPTN
Assistant Registrar
COLLEGE MCS
11.2016 - 06.2019
- ISO Auditor and ISO Document Control Coordinator (DCC) ( ISO 9001:2008 & ISO 9001:2015) and 5s Auditor
- Plans, organizes, and manages the graduation exercises. Verifies that all graduating students have met prescribed diploma or certificate requirements.
- Preparing documentation for My Quest audit
- Handling documentation Program Compliance Audit by MQA & JPK
- Handing Star Rating audit by Skills development Department
- Handling Learning Management System -enrolment to the subject
- Coordinate RPEL (PPT) program for 876 candidate (working adults) grants under HRDF fund
- Update students data in EIPTS
- Manage International students application in EMGS till to enrolment & renewal student pass
- Coordinate new enrolment, explanation on College rules and course fees details
- Coordinate Degree Programme students full time and weekend classes
- Prepare documentation for Renewal Program & Coordinate with Academic Coordinator for new program with government agencies MQA & JPK
- Organize and administer records, progression and graduation eligibility of all students within the school's systems; report on trends, students of concern and other areas as needed.
- Collect previous school transcripts and evaluate to meet MCS, school and college admission standards.
- Aid in the maintenance of the school database CMS
- Manage data including accurate records of graduates and entry/exit information.
- Organize Coursework meeting & Senate meeting with Academic Depart. and Exam Dept.
- Handle Subject registration by semester, briefing new students and student counselling on Add / Drop Subject
- Prepare yearly calendar academic and planner for long semester and short semester include for weekend classes.
- Manage daily office email traffic, course changes and student/faculty inquiries. Collaborate with all administrators, student affairs, finance, faculty, IT staff, and clinical staff to facilitate and improve services to students.
- Participate in professional development activities and serve on school committees that support the goals and objectives of the division of the school.
- Provide back-up for records and registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events.
Lecturer Diploma in Administrative Management
COLLEGE MCS
03.2015 - 11.2016
- Prepare report and minutes meeting of activity curriculum planner for a year; internal discussion for PPL; class arrangement if new class enrolment.
- Upload uploaded module; quiz; exercise and upcoming activities to acknowledge student in Learning Management System (LMS).
- Key in class attendance tracker.
- Prepare supporting document for JPK Rating 2015.
- Prepare class planner for staff organizer
- Counselling problematic students
- Prepare warning letter to those students doesn't meet JPK requirements such as attendance and submission of assignment.
- Prepare a letter for PPL requisition and supporting documents.
- Assist PPL on visiting time.
- Committee Member of Accredited Centre Panel Evaluation (PPPB College MCS)
- Organizing Events year 2016 (Ghost House)
- As advisory of programme Student Transformation year 2016
- Organising Training to DAM students by classes ( Microsoft Word, Power Point, Access and Story Board ) with DAM 2223 year 2016
- Conduct activities for the 'Business Proposal'
Executive Officer of International Students
PUTRA INTELEK COLLEGE PUCHONG
03.2014 - 02.2015
- Key in new application on EMGS portal for International Student application and preparing documentation for VAL Approval.
- Prepare a documents for submission; Personal Bond; Passport Holds letter; Visa Application Letter; Passport renewal supporting documentation; Appeal letter for Overstay status.
- Liaise with Immigration Department to get approval and extending the VISA.
- Preparing documentation for KPT Auditing for renewal International Students Recruitment License.
- Prepare classes schedule for new enrolment and acknowledge to the agents.
- Prepare documents for Immigration Officer when International students already Depart.
- Arrange event 'Pohela Boishakh' (PIIC staffs with Bangladesh students and Agents).
- Conduct International Student 1st week orientation.
- Apply Medical Card.
- Manage Bangladesh agents to introduce new course fee structure and implementation new enrolment.
Manager
College Spectrum
01.2002 - 01.2014
- Handling HR task; Manage staff recruitment, prepare appointment letter, termination letter, arrange training relate to skills department developments.
- Prepare salaries; EPF and SOCSO and handle staff matters and lead the staffs.
- Assist the Director in all aspects of works in performing office management work.
- Control confidential document; licence; forms.
- Manage calls, correspondence and confidential matters.
- Supervise requirements for JPK & PTPK Auditing for renewal license.
- Organize New Registration and Renewal of companies ROC; ROB and ROS (PUSAT TEKNIKAL SPECTRUM SDN BHD; SPECTRUM ELECTRICAL ENTERPRISE; PERSATUAN ALMUNI KEBAJIKAN SPECTRUM; PERSATUAN PEMBANGUNAN WANITA DAERAH KUALA MUDA KEDAH (PENN);.
- As a Secretary of PERSATUAN ALMUNI KEBAJIKAN SPECTRUM and Vice President of PERSATUAN PEMBANGUNAN WANITA DAERAH KUALA MUDA KEDAH (PENN).
- Apply new accreditation approval for automotive programme year 2006 and Catering programme year 2010.
- Do arrangement for setup the workshop and kitchen fulfil all specs of Safety and Environmental aspect; recruit qualified staff according to JPK.
- Liaise with government bodies' staff's appeal new fund of projects.
- Supervise and organize documentation, equipment's by each program (Automotive, Food and Beverage, Electrical and Information System) for JPK Star Rating 2011 & 2013.
- Do collaboration with automotive workshops and companies to carry out practical training.
- Supervise Staff Recruitment, Staff Appraisal, Job Description and Arrangement of class schedule for tutors.
- Organise renewal licence with Fire Department and Health Department.
- Arranging internal training for new recruitment staff by Senior Staff.
- Key in student data and arranging new application under JPK Skills Development Department; Skills Development Fund Corporation; Human Resource Development Berhad (HRDF).
- Conduct training and classes under Kedah State Youth and Sports Camp and Perlis State Economic Planning Unit year 2009 & 2011 with new financial aids.
- Prepare inventory list of equipment and material to finished for office use and other department.
- Organize and arrange Social Event and Training etc. Futsal and Bakery & Confectionery using IM4U funds, Teacher's Day; yearly Convocation; Open Day at Spectrum for school students; Deepavali functions under PERSATUAN ALUMNI KEBAJIKAN PUSAT TEKNIKAL SPECTRUM;
- Debate among Primary and Secondary Schools; Singing Contest; Pre Marriage Course celebrations under PERSATUAN PEMBANGUNAN WANITA DAERAH KUALA MUDA, KEDAH (PENN);
- Introducing Skill's Programme to secondary schools.
- Prepare SOP for Staff Recruitment; Staff Disciplinary; Staff Appraisal;
- Prepare SOP for Students Enrolment; Students Withdraw; Students Termination; Students Disciplinary Action;
- Arrange F&B Lecturer and students get Typhoid injection as per Health Department requirement and also JPK requirement.
- Prepare label SOP for Automotive and Kitchen tools and equipment's and machinery.
- Request PPL and assist PPL on visiting time.
- Organize planner to seek a student enrolment target of students with different kind of promotion and approach type.
- Approach companies with new courses under SBL Scheme.
- Arrange Talk to a Secondary Schools Students and PLKN Camp.
- Arrange PPL for Final Exam Verification.
- Arrange students Loan application.
- Arrange Students Accommodation.
- Deal with student's certificate, payment, enrolment, academic transcripts slips, testimonial, student data base and etc.
- Consult student to select register the program.
- Do telemarketing; prepare and sent offer letter.
- Arranging meeting among parents with students to do program consultations in CINTA SAYANG HOTEL.
- Meet with JKKK; School Teachers; do promote college.
- Join booth promotion in Kedah.
- Liaise with school Counselling Teacher to promote the courses.
Quality Assurance Clerk
HSI HOU Sdn Bhd
01.2001 - 01.2002
- Collect In-Out Defect; Output from Production
- Filing documentation.
- Preparing ISO documentation.
Commission Staff Clerk
ROHINI Sdn Bhd
01.1997 - 01.1998
- Key in Agent sales point in Commission System
- Preparing Ledger to pay commission.
Admin Clerk
Kuala Muda Kedah Social Welfare Department
01.1995 - 01.1996
- Preparing KAD OKU, KAD Senior citizen.
- Typing report
- Record monthly verification of payment
- Assist officer filing document.
- As a volunteer of floods.
Education
Master - Human Resource Management
UUM
01.2023
Bachelor - Management
University Science Malaysia
01.2001
STPM - undefined
Sek Men Khir Johari
01.1997
SPM - undefined
Sek Men Aman Jaya
01.1995
PMR - undefined
Sek Men Convent
01.1993
Profile
I am highly experienced academic and administrative professional with over 20 years of experience in the education sector. With a strong academic background, including a Master's in Human Resource Management and a Bachelor's in Management, I has proven expertise in program development, academic coordination, and compliance with MQA and JPK regulations. She has demonstrated exceptional leadership skills in various roles, including her current position as Academic Manager at Tech Terrain College, where she coordinates audits, manages faculty, and ensures program quality. Her career spans key positions such as Registrar cum Academic Coordinator at RENG College, where she has overseen admissions, student records, and faculty recruitment. diverse experience is complemented by her deep involvement in ISO auditing, staff training, and academic planning, making her a highly competent and reliable professional with a long-term commitment to educational excellence.
Personal Information
- ID Type: NRIC
- ID Number: 781001-02-5432
Timeline
Academic Manager
Tech Terrain College
10.2021 - Current
Registrar cum Academic Coordinator & Admin Manager
RENG College
01.2020 - Current
Assistant Registrar
COLLEGE MCS
11.2016 - 06.2019
Lecturer Diploma in Administrative Management
COLLEGE MCS
03.2015 - 11.2016
Executive Officer of International Students
PUTRA INTELEK COLLEGE PUCHONG
03.2014 - 02.2015
Manager
College Spectrum
01.2002 - 01.2014
Quality Assurance Clerk
HSI HOU Sdn Bhd
01.2001 - 01.2002
Commission Staff Clerk
ROHINI Sdn Bhd
01.1997 - 01.1998
Admin Clerk
Kuala Muda Kedah Social Welfare Department
01.1995 - 01.1996
Master - Human Resource Management
UUM
Bachelor - Management
University Science Malaysia
STPM - undefined
Sek Men Khir Johari
SPM - undefined
Sek Men Aman Jaya
PMR - undefined
Sek Men Convent
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