Summary
Overview
Work History
Education
Skills
Preferences - Expectedsalary
References
Languages
Timeline
Generic

Leena Mathavan

Financial Accountant
Rawang

Summary

I am looking for a challenging job in accounting field that will enable me to expand my horizon with the fast-moving times for the betterment in terms of the financial analytical skills, leadership and communication in an organization.

Overview

18
18
years of professional experience

Work History

Financial Accountant

HIBISCUS PETROLEUM BERHAD
03.2022 - Current
  • Seconded to Anasuria Operating Company (AOC) the Joint Operating Company (JOC) held equally by Hibiscus Petroleum Berhad and Ping Petroleum UK Ltd to provide financial support for the Anasuria cluster oilfield located at Abeerdeen, Scotland
  • Responsible for the timely preparation of accurate financial reports such as profit & loss, balance sheet, creditors ageing, total expenses sheet by dept/cost centre, timewriting by dept/cost centres and also various other financial reports for shareholders
  • Ensure all financial information provided has be discussed and reviewed by JOC’s Finance Manager prior circulation
  • Arrange payroll payment for AOC staffs and obtain approval from shareholders at Royal Bank of Scotland (RBS) portal
  • Ensure accurate allocation of costs incurred to respective shareholders
  • Coordinator for obtaining Hibiscus and Ping authorised signatory approval for payments
  • Liaise with the UK bank regarding all banking matters
  • Liaise with the BP Trade Pricing team for oil price calculation and also billing of crude oil for the respective shareholders
  • Liaise with Shell and Esso for gas prices and volumes for billing on behalf of shareholders
  • Work closely with the Petrofac finance team for accrual, invoicing, and the yearly fixed service fee for the services provided by them for the Anasuria FPSO
  • Perform a yearly reconciliation on the Petrofac total cost charged against the budget
  • Monitor closely on the WPB budget vs Actual Petrofac cost
  • Annual true-up Ithaca's reconciliation for costs charged by the service provider to ensure accuracy of costs allocated to the respective shareholders
  • Handles queries from JOC’s shareholders and furnishes relevant information as requested by shareholders
  • Perform work that complies with the Joint Operation Agreement
  • Other ad-hoc duties as prescribed by JOC’s Finance Manager.
  • Improved cash flow management with timely invoicing and efficient collections practices.
  • Reported financial data and updated financial records in ledgers and journals.
  • Managed relationships with external auditors effectively ensuring positive outcomes during annual audits.
  • Input financial data and produced reports using SUN ERP System.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.

Assistant Accountant

TRACERCO ASIA SDN BHD (MNC)
04.2017 - 02.2022
  • Handle full spectrum of accounts such as Accounts Payable, Accounts Receivables, General Ledger, Fixed Asset and Intracompanies accounts for Tracerco Asia, Tracerco Asia Services and Tracerco Asia Singapore Branch
  • Assist Accountant on monthly closing of accounts and reports (P&L, Balance Sheet & intercompany accounts) for timely submission to Tracerco UK and Group – Johnson Matthey
  • Checks and verify staff claim expenses for employees based in Malaysia and other Asian countries
  • Analyzed and verified employee expense reports for accuracy.
  • Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
  • Reconciled company accounts for credit cards, employee expenses, and commissions.
  • Reviewed general ledger entries and assessed accuracy.
  • Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
  • Prepare and submit GST reports for IRAS Singapore, SST reports to Customs office in Malaysia and withholding tax payment (WHT) to LHDN for foreign vendors
  • Prepare various sales, cost of sales and OPEX analysis reports for submission to the HQ or Group level
  • Prepare and monitor fixed assets listing
  • Run depreciation monthly and disposal of fixed assets
  • Prepare bank reconciliation
  • Prepare journals for provisions, accruals, reclassification and adjustment for GL accounts as well as balance sheet reconciliation
  • Performed monthly sales and expenses reconciliation for Thai office account
  • Record intercompany invoices and ensure all intracompany accounts are reconciled during month end
  • Work closely with finance team at Shared Service Johnson Matthey and Tracerco UK
  • Assist Accountant on yearly budget preparation for various entities of Tracerco and monitor CAPEX
  • Assist and involve in yearly external and internal audit for Malaysia and Singapore by working closing with auditors and solve audit queries
  • Assist and involve in corporate tax yearly assessment by the tax agent and also submission for Malaysia and Singapore
  • Strictly ensure all financial transaction and process flows are in accordance to the Group Internal control policies and procedures KCQ and ISO
  • Assist Accountants in handling various ad hock task pertaining to finance operations
  • Involved actively in QHSE meetings, projects, weekly/monthly activities & trainings.

Senior Finance Executive (AR- PAS & OFFSHORE TEAM)

BENLINE AGENCIES (MALAYSIA) SDN BHD (MNC)
01.2014 - 03.2017
  • Handle Accounts Receivables for PAS and Offshore activities in all Malaysia Ports
  • Assistant Team Lead for PAS & Offshore Team where need to manage, coach, monitor team mates and work together to deliver excellent results and meet team objectives
  • Ensure all branches/ports submits Jobsheets/Cost Sheets (list of services rendered by Benline to Principal for each vessel sailed, berth and depart at Malaysian Ports)
  • Check Jobsheets/Cost Sheets thoroughly to ensure it is prepared based on contract/purchase order/rates sheets/service order agreed between Benline and Customers
  • Work together with all the branches, Operation Managers, Pas & Offshore General Manager and Principal to solve issues and answer queries pertaining to billing and revenue promptly
  • Ensure billings to Customers are up-to-date without any backlogs, adhere to Standard Operating Procedures (SOP) and lastly meet group and company KPI requirements
  • Handle Cash to Master (CTM), prepare CTM quotations and attend to queries pertaining to CTM from Principal
  • Liase with money changer/branches/banks/security forces for CTM arrangements
  • Prepare Cash to Master Revenue report
  • Close Accounts Receivable monthly
  • Work together with Credit Control team to send SOAs , ensure payment remittance are received safely from Customers and also handle invoice/payment disputes
  • Checks cost captured by AP team and ensure all cost are billed promptly according to project’s timeframe
  • Issue various journals (General Journals: Revenue Accrual, Cost Accrual, Cost adjustment, Reclassification, Reversal of Accruals) during closing and as when adjustments are required
  • Prepare Revenue Analysis Report, Revenue Accrual Report, Sales Forecast Report, and Revenue Comparison based on Monthly Appointments per Principals and Forex Revaluation Report
  • Ledgers reconciliation
  • Prepare Team KPI reports monthly
  • Liase with External Auditors and HSEQ Auditors during audit
  • Involved in implementation of a new system called Port Call Management System (PCMS)
  • Handle ad-hock task given by Assistant Manager and General Manager of Finance.

Accounts Officer (Executive level)

YTL POWER SERVICES SDN BHD
09.2007 - 12.2013
  • Handle Accounts Receivables
  • Prepare and issue invoices, credit notes and debit notes for manpower services provided by YTL Power Services (Malaysia), YTL Power Services (Lebanon Branch) and YTL Power Services Singapore (commissioning / erection works) to Customers, mainly Siemens worldwide, other local and international power generation companies such as Samsung C&T Corporation, Areva (Finland), Marubeni Corporation (Japan), Daelim Saudi Arabia and other subcontractors and customers globally, YTL Corporation the parent company and YTL wholly owned subsidiaries
  • Invoices issued based on the timesheets given by engineers and technicians who were seconded to various projects overseas monthly
  • Update payment made by debtors into Sage Accpac ERP and IBM Lotus Notes
  • Prepare cost sheets and overall turnover report based on man-hours worked, hourly rates, allowance, and expenses incurred for each project
  • Prepare Debtors Aging Reports/Accounts Receivable Analysis and send Statement of Accounts
  • Send weekly payment reminders to Debtors to collect payment promptly
  • Work closely with debtors in order to meet collection target
  • Allocate accounts code for the expenses incurred by our engineers for each projects
  • Handle Accounts Payables
  • Register invoices received from suppliers for payment with Purchase Order and without Purchase Order
  • Prepare payment vouchers for the purchase of goods and services rendered by suppliers
  • Key-in or export all data of payment vouchers such as suppliers name, invoices descriptions, items/ quantity of goods and services, accounts code allocation and etc into Sage Accpac ERP
  • Work closely with internal and external auditors during audit
  • Prepare overseas travel and accommodation expenses overview for yearly tax assessment
  • Assist Accounts Manager to close accounts during financial year end
  • Prepare journals, accrual sheets and overviews
  • Prepare Projection of Turnover for Commissioning Works for yearly tax assessment
  • Assist Logistic Manager in preparing quotations, letters and schedules for manpower services, condition monitoring services such as Oil & Vibration Monitoring services and other services
  • Request for contracts or purchase orders from customers and update regularly information in the contracts into IBM Lotus Notes
  • Handles ad hoc task such as prepares flowcharts and workflow descriptions for the databases created by Lotus Notes programmer.

Accounts Supervisor

MJ DEPARTMENT STORES SDN BHD (formerly known as METROJAYA BHD)
05.2006 - 08.2007
  • Handle and control overall Accounts Payable for four specialty stores such as EIC Clothing Sdn Bhd, Somerset Bay Sdn Bhd, Living Quarters Sdn Bhd and Cape Code Sdn Bhd
  • Receive incoming invoices, delivery orders (DO), purchase orders (PO) and return to vendor (RTV) from individual stores overall Malaysia
  • Input all the relevant data based on the invoice received into Merchandising Management System (MMS) constantly and update the Accounts Payable in the system
  • Prepare payment to the suppliers twice in a month based on the scheduled date
  • Follow up regularly with supplier’s inquiries and doubts in order to build up a mutual business relationship
  • Assist superior to prepare Aged Creditors report or debit balance report every end of the month to maintain supplier’s activities in the business
  • Prepare Purchase Summary report and other trade payable reports during closing of accounts monthly in order to regulate and control the overall purchasing movement in each of the speciality stores
  • Prepare Accounts Payable Reconciliation during financial year end for the external auditors
  • Assists Senior Accounts Executive to check and verify reports or worksheets pertaining to the Metrojaya’s subsidiaries
  • Prepare and handle full set accounts for subsidiaries such as Metro Multiples Sdn Bhd and EIC Clothing Sdn Bhd (Malaysia and Singapore branch)
  • Ensure accuracy of the day to day accounting records and transactions.

Education

Bachelor of Commerce Hons Accounting - Accounting

University Tunku Abdul Rahman
Kuala Lumpur, Malaysia
04.2001 -

Skills

Accounting and bookkeeping

Financial Reporting

Accounts Payable and Receivable

Bank Reconciliation

Payroll Processing

Expense Tracking

General Ledger Management

Auditing

Internal Controls

Cost accounting

Cash Flow Management

Budget Analysis

Microsoft Excel proficiency (Advance)

ERP System Knowledge:

- UBS Software

- IBM Lotus Notes

- Sage Accpac ERP 300

- Tally ERP 9

- Port Call Management System (In-house Database System)

- Sun ERP System

- Maximo

- Nava Register & Track

Preferences - Expectedsalary

Available upon request

References

Available upon request

Languages

Malayalam
Native language
English
Advanced
C1
Malay
Proficient
C2
Tamil
Intermediate
B1

Timeline

Financial Accountant

HIBISCUS PETROLEUM BERHAD
03.2022 - Current

Assistant Accountant

TRACERCO ASIA SDN BHD (MNC)
04.2017 - 02.2022

Senior Finance Executive (AR- PAS & OFFSHORE TEAM)

BENLINE AGENCIES (MALAYSIA) SDN BHD (MNC)
01.2014 - 03.2017

Accounts Officer (Executive level)

YTL POWER SERVICES SDN BHD
09.2007 - 12.2013

Accounts Supervisor

MJ DEPARTMENT STORES SDN BHD (formerly known as METROJAYA BHD)
05.2006 - 08.2007

Bachelor of Commerce Hons Accounting - Accounting

University Tunku Abdul Rahman
04.2001 -

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Leena MathavanFinancial Accountant