Law Yip Wan

Purchasing Executive

• Handle full spectrum of purchasing activities which include searching new vendor, negotiate and price comparison, and coordinating with vendor to ensure timely delivery
• Knowledge in SAP system (Purchasing MM module) to issue Purchase Order, MIGO receiving etc
• Handle incoming shipments by air freight / sea freight
• Collaborate and plan with production team to ensure sufficient of stock level to avoid stock out.
• Collaborate with QC team to ensure the quality of incoming products/services meet customer and industry standard.
• Collaborate with BOM team to create new vendors and materials code for SAP systems use.
• Created purchasing policies and procedures that complied with company standards and regulatory requirements.
• Enhanced supplier relations through effective communication, timely follow-ups, and addressing concerns professionally.
• Organize and lead stock take for every month end with production team
• Attended ISO 9001 2015 trainings
• Involved in ISO 9001 2015 setup and implementation, and assigned as Documentation Controller
• Attended in ISO 9001 2015 Internal Audit Training
• Attended IATF trainings

HR & Administration

• Recruitments for all levels (by attending career fairs or through job streets)
• Conduct interview for qualified candidates and collaborate on start work date by issuing offer letter
• Collaborate with IT team on OA system new setup (Online Purchase Requisition)
• Handle permit, transport, meal and accommodation for China suppliers/technicians for machine installation at production; highest record 40 pax on site
• Filter and do comparison for accommodation and hostel for china technicians and local staffs
• Assist in all ad-hoc tasks when assigned by GM

Secretary

• To conduct meeting for SACC department when necessary
• To take minutes for meetings and email out to relevant parties once ready

Sales Admin and Credit Control (SACC)

• To execute for agent commission twice a month and follow up closely to ensure payments to agents are on time
• To generate progress billing report, cash flow report, commission forecast reports once a month or requested
• To key in purchaser’s details in Purchase Requisition (PR) form into IFCA system
• To coordinate with solicitors firm on Sales and Purchase Agreement (SPA) signing arrangement after received Loan Offer (LO) from agents/ bankers
• To follow up closely with solicitors on all SPA signing arrangement for high conversion rate
• To generate progress billing to all purchasers or bankers once received Architect Certificate from Project department; and follow up with relevant parties on payments make
• To follow up with Finance department on the quit rent and assessment payment yearly/ twice a year
• To raise refund cheque to purchaser when purchaser cancelled on booking.
• To record and keep track on all the incoming documents
• To assist in company events when neccesary

• To assist direct superior (Senior Operation Manager) who oversees on all divisions in factory on the daily tasks
• Generate daily production reports using ERP system
• As an intermediate person to deal between all departments’ manager and SOM and update SOM when issue arise
• Projects status monitoring (Eg: new warehouse, new machine, and machine shifting to new location etc.) Arrange accommodation, meals, transport, visa for overseas’ supplier/ technicians during visit
• To prepare on the “Monthly Production Presentation Slides” for SOM which use for Management meeting purpose (oversee and analyze for overall production output and costing fluctuations)
• Compiled and checking for KPI from all production departments before KPI review meeting with Management
• To prepare production budget in year end for the following year (Twice a year)
• Assist SOM on Energy Saving project for factory.
• Promotes recycle awareness and cost savings by involve in Kaizen - Recycle projects by monitor the segregation of plastic and paper in production and arrange with recycle collector for collection.
• Conduct for monthly meetings schedule; prepare meeting minutes (Production, Safety and Maintenance meeting)
• Join Safety meeting to take meeting minutes and gained knowledge on overall factory safety precautions; such as crane, machines, forklift etc
• Join Maintenance/Extrusion meeting which discuss on extrusion production output target and machines issues
• Compiled overtime (OT) forms from departments and submit to superior for review before the actual operation day
• Checking on documents before pass to superior for signature, such as Purchase requisitions form, cheques, daily banking documents etc
• Update all appointments in calendar from time to time
• As committee for Annual Dinner Y2017 and Y2018 which to coordinate with event management.

• As a Sales Coordinator between OSIM HQ and Subsidiaries/ Franchises from overseas (such as Thailand, Hong Kong, Taiwan, Malaysia)
• Fully in charge on orders processing and delivery arrangement
• To monitor on stocks inventory
• To ensure on time delivery to subsidiaries and to be more cautious on urgent arrangement
• As a support/ backup for Logistic teammate which need to follow up on shipment ETD/ ETA
• Ensure documents for shipments such as Packing List, Bill of Lading etc are accurate and complete.

• As an Asst Public Relation Officer in Main Developer company for HBD projects, which to collaborate with sub-contractors and handle daily complaints from residents
• Received calls and follow up on complaints from residents
• Monitor renovation schedule to ensure it is on track
• Improved in communication skill when handle complaints.

• Training in Sales and Marketing departments for 3 months
• Generate quotation for customers and follow up closely
• Promote latest packages to customers
• To assist in events and ensure it runs smoothly.