Kuganeeswary Balachandran
HR MANAGER
Summary
- Well-versed in payroll processing, benefits administration, and performance management to drive employee satisfaction and productivity
- Experienced in end-to-end recruitment and talent acquisition, including sourcing, interviewing, and onboarding top talent
- Ability to take the initiative and work well under pressure, ensuring strict deadlines are met, as successfully demonstrated during work experience placement project
- Proficiency in all areas of Microsoft 365, Excel (eg. VLOOKUP), Word, PowerPoint and Outlook
Overview
6
6
years of professional experience
5
5
years of post-secondary education
Work History
HR Manager
STH ICT Consultant
01.2024 - Current
- Facilitated onboarding and training programs for new tutors and staff, equipping them with the skills and knowledge required for their roles
- Maintained and updated comprehensive employee records, including personal information, attendance, and leave management, ensuring data accuracy and compliance with organizational policies
- Organized and executed employee engagement initiatives, student competitions, and convocation events to foster community and celebrate achievements
- Developed and managed tutors' schedules and timetables to optimize resource allocation and operational efficiency
- Prepared and administered essential HR documentation, including part-time tutor agreements, advisor contracts, permanent staff appointment letters, and government-mandated correspondence, ensuring compliance with regulatory requirements
HR and Planning Executive
Modway
12.2021 - 01.2024
- Company Overview: Furniture company in USA
- Prepare HR documents, such as employment contracts with new hire guides according to the candidate's country
- Managing unlimited recruitment, job advertisement posting, onboarding & orientation for new hires
- Plan, manage and implement company policies and procedures in accordance with the company directions and Malaysian and Indonesian regulation
- To liaise any relevant government department when require and external partner such as insurance vendors and ensure legal compliance
- Responding to employee inquiries about HR-related issues (e.g., payroll, benefits, policies)
- Prepare payroll computation such as salary, allowances, medical, claims summary
- Manage disciplinary issues and grievance procedures in accordance with company policies and Employment Act 1955
- Organizing overseas travelling plan with expenses forms(e.g: purchasing airline tickets, arranging accommodation, and local transportation in that nation, and notifying the factory of the trip plan)
- Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance and correspondence
- Support the rolling out of HR initiatives including wellness programme, social activities, corporate events and team building etc
- Identify and register training in Furniture, Quality Assurance, Quality Control and any other related programs (such as HRDF Training or any freelance training)
- Managing HRDF payment, training registration and applying Grant / Levy
- Ensure timely bank payments
- Compute taxes and prepare tax returns
- Liaising with vendors on containers every time its available
- Request and update weekly production checklist from vendors
- Requesting for cargo ready list & update in system
- PO for Qarma process update for Malaysia & Indonesia
- Assign QC inspection booking in Qarma system
- Performs other related or Ad-Hoc duties as assigned by Managers
HR Assistant and Admin Executive
Royal Sungei Ujong Club
01.2020 - 12.2021
- Take dictation and meeting minutes, accurately enter notes and distribute in next meeting
- Make sure all-important issues are moved, seconded and carried
- Handle request, feedback and queries quickly by the club members
- Prepare annual reports of each Chairman's for Annual General Meeting
- Develop and carry out an efficient documentation and filing system
- Coordinating webmail/ newsletter/ notices and similar publicity tasks
- Manage all event set-up, tear down and follow-up processes
- Prepare program flow and coordinate anchor, handle members queries and troubleshoot on the day of the event to ensure that all runs smoothly
- Maintain complete and up-to-date copies of the club's byelaws and club affiliate matters
HR & Accounts Officer
Kumari Palany & Co
09.2018 - 01.2020
- Verifying the accuracy tax invoices and other accounting documents or records
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g
- Disbursements, expense vouchers, receipts, account payable, preparing cheque)
- Compile data and prepare reports
- Reconciles records with internal company employees and management, or external vendors or clients
- Liaise and communicate with stakeholders to provide client's relevant information
- Handled discharge of charge for property from the bank and Deed of Receipt & Reassignment
- Maintain and ensure accuracy of information and physical documents such as payroll, employee records, leave system, employment contracts and etc
- Handled lawyers bar council renewing payment
- Develop and maintain a filing system
Education
BACHELOR OF BUSINESS ADMINISTRATION - HUMAN RESOURCE MANAGEMENT
UNIVERSITY TENAGA NASIONAL (UNITEN)
01.2014 - 12.2018
Skills
- Training
- Leadership
- Team Building
- Onboarding and orientation
- HR policies and procedures
- HR processes
- Records management
- Recruitment and selection
- Payroll oversight
Timeline
HR Manager
STH ICT Consultant
01.2024 - Current
HR and Planning Executive
Modway
12.2021 - 01.2024
HR Assistant and Admin Executive
Royal Sungei Ujong Club
01.2020 - 12.2021
HR & Accounts Officer
Kumari Palany & Co
09.2018 - 01.2020
BACHELOR OF BUSINESS ADMINISTRATION - HUMAN RESOURCE MANAGEMENT
UNIVERSITY TENAGA NASIONAL (UNITEN)
01.2014 - 12.2018
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