KOK SUN TAN
ACT. SENIOR MANAGER - PROCUREMENT
Permatang Pauh, Penang
Summary
Versatile Senior Manager specializing in Procurement (Logistics and Purchasing) and skilled at planning, implementing and overseeing key improvements to drive business growth and efficiency. History of cultivating an open culture with free exchange of information. Pursuing new professional challenges with a growth-oriented company.
Overview
19
19
years of professional experience
4
4
Languages
Work History
ACT SENIOR MANAGER - PROCUREMENT
ARMSTRONG AUTO PARTS SDN. BHD.
02.2021 - Current
- Established strong relationships with clients and stakeholders, ensuring long-term partnerships and repeat business.
- Led market analysis efforts to identify emerging trends, informing strategic decision-making and future investments.
- Enhanced team performance with regular coaching sessions, focusing on individual strengths and areas for improvement.
- Implemented and developed operational standards, policies and procedures.
- Held weekly meetings to create business plans and workshops to drive successful business.
- Provided strong leadership to enhance team productivity and morale.
- Consistently met or exceeded annual performance targets set by senior leadership.
- Collaborated closely with peers from other departments to drive organizational success jointly as one cohesive unit.
- Mentored junior staff members for skill development and career progression within the organization.
- Managed budgets effectively, achieving financial objectives while maintaining strict control over expenditures.
- Reviewed and analyzed reports, records and directives to obtain data required for planning department activities.
- Demonstrated exceptional adaptability in navigating complex situations or rapidly changing environments with ease.
- Achieved operational excellence by streamlining processes and implementing best practices.
- Utilized data-driven insights to make informed decisions that resulted in higher returns on investments.
- Streamlined internal processes for financial reporting, ensuring accuracy and compliance with regulatory standards.
- Drove adoption of new technology solutions, modernizing operations and improving operational efficiency.
- Implemented risk management framework, mitigating potential threats to project success and company operations.
- Optimized supply chain operations, ensuring timely delivery of products and reducing inventory holding costs.
ASISTANT MANAGER - LOGISTICS
Ann Joo Steel Berhad
04.2014 - 01.2021
- Oversee and coordinate the overall operations of the administration, weighbridge management, and logistics teams.
- Assisted upper management in developing long-term strategic goals related to logistics, contributing to overall business growth.
- Reduced order processing time through the implementation of an organized tracking system.
- Oversaw daily shipment scheduling, ensuring optimal utilization of resources while meeting strict deadlines.
- Maintained detailed records of all logistical operations, providing valuable insight for future planning and decision-making processes.
- Support new business initiatives and projects and contribute to review meetings and change process. Ensure effective logistics implementation takes place relating to the changes.
- Handle the contingency plan if major breakdown of Weighbridge part, ERP, network and Server which can hiccup the daily operation especially on sales delivery.
- Hold responsibility for ensuring that all legal obligations and regulations are met.
- Streamlined communication between departments by implementing effective information-sharing systems and protocols.
- Analyzed supply chain data to identify opportunities for process improvements and cost savings initiatives.
- Managed a team of logistics personnel, fostering a collaborative work environment that boosted productivity.
- Monitored logistics performance and identified improvement opportunities.
- Led improvement initiatives to advance operational efficiencies and increase revenue.
SENIOR EXECUTIVE - STRATEGIC PROCUREMENT
ANN JOO STEEL BERHAD
03.2010 - 03.2014
- Engage with suppliers to obtain the latest updates on both local and international scrap movements, including pricing, grading, collection, and other related aspects.
- Negotiate the terms and conditions based on our standards if the contract is issued by the seller.
- To handle/feedback daily scrap problem (Quality, Quantity, Weight, Impurities, Delivery) with suppliers.
- Site visit & furnish report on scrap yards condition, stock pile, scrap quality, quantity turnaround, and favoritism of supply and improvement idea
- Identified trends and assessed opportunities to improve processes and execution.
- Collaborated with the supplier on container and vessel shipment planning. Prepared monthly reports on the quality and quantity of both overseas and local scrap.
- Expanded market presence by identifying new business opportunities and forging strategic partnerships.
- Assigned surveyors for containerized scrap and vessel scrap.
- Followed up on surveyor reports and ensured timely issuance of claims related to quality, quantity, impurities, and dispatch
- Enhanced operational efficiency by streamlining workflow processes across multiple departments.
- Optimized supply chain operations, ensuring timely delivery of products while minimizing logistics costs.
- Reported issues to higher management with great detail.
- Negotiated price and service with customers and vendors to decrease expenses and increase profit.
- Reduced operational risks while organizing data to forecast performance trends.
- Tendered non-ferrous scrap and obtained management approval for the sales price.
- Amend and review the Strategic Procurement Procedure and work instructions.
- Email the ferro alloy inquiry to a list of potential suppliers. Reach out to new supply sources via call or email to gauge their interest in supplying.
- Negotiated with the supplier on their offer price to align with the benchmark set by the Executive Director. Followed up with the contract signatory once the deal was confirmed.
- Reflected in the Monthly Report, Raw Material Report, Management Report, and other relevant reports.
EXECUTIVE - SCRAP MANAGEMENT
Ann Joo Steel Berhad
09.2007 - 03.2010
- Monitor and control scrap stock movement, and charge out outgoing stock to the Steel Making Plant (SMP) using the Movex ERP system.
- Prepared monthly report for the incoming of local, overseas scrap, reclaim scrap from surrounding factory.
- Collaborated with the next process department and contractors to improve production yield.
- Responsible for overseeing the entire operation of local incoming and overseas scrap, and preparing the receiving report.
- Involved in new projects implemented by the company, particularly those related to scrap quality, quantity, and specifications.
- Supervised my section officer and prepared their operational duty roster.
- Planned the location and space for unloading incoming local and imported scrap at the scrap yard.
- Prepared a monthly summary payment report for all contractor activities involved in my Scrap Management Section.
- Performed periodic stock takes and in charge for half yearly stock survey.
- Monitored stock levels, advising and escalating stock issues.
- Generated scrap stock analysis report. - General administrative duties as required. - Ensured the integrity of stock data in system.
PRODUCTION SUPERVISOR
SUMITOMO METAL(SMI)ELECTRONIC DEVICES (M) SB.
03.2007 - 09.2007
- Lead a team of technician to run the PCB Board Painting line.
- Resolved issues quickly to maintain productivity goals.
- Coordinated with other departments to maintain smooth and efficient product flow.
- Improved product quality by monitoring production processes, conducting inspections, and initiating corrective actions as needed.
- Optimized workflow through effective resource allocation and scheduling adjustments.
- Leaded the technician to achieve the target output and at the meantime achieve the quality.
EXECUTIVE - INTERNAL AUDIT
MALAYSIA SMELTING CORPORATION
02.2006 - 02.2007
- Internal Auditor on financial and operation compliances.
- Carried out financial, operational, compliance (Bursa Malaysia & Suruhanjaya Syarikat Malaysia) and risk audit management.
- Assisted in planning and designing audit programs and procedures for audit assignments. Conducted fieldwork and submitted audit findings and recommendations aimed at improving the internal control systems and procedures.
- Assisted in special investigation, where necessary.
- Any others related work or assignment as instructed by the Head of Internal Audit.
Education
BBA - Finance
UNIVERSITY UTARA MALAYSIA
Sintok, Kedah, Malaysia 04.2001 -
Skills
Strategic planning
Operations planning
Talent development
Operations management
Resource allocation
Cross-functional collaboration
Data analytics
Cross-functional communication
Documentation and reporting
Reporting management
Troubleshooting and problem resolution
Budget oversight
Organizational development
Data-driven decision making
Logistics operations management
Logistics support services
Cargo loading and handling
Influencing and negotiating
Teamwork and collaboration
Problem-solving
Decision-making
Team development
Effective communication
Problem-solving aptitude
Process improvement
Negotiation and conflict resolution
Analytical thinking
MS office
Managing operations and efficiency
Budget management
Organizational skills
Continuous improvement
Multitasking Abilities
Performance reviewing
Time management abilities
Task prioritization
Staff development
Accomplishments
Accomplishment (Armstrong Auto Parts Sdn. Bhd.)
- Achieved a cost-saving initiative of RM2 million
- Promoted from Manager 1 to Manager 2 in 2023, after 2 years of working at Armstrong.
- Promoted from Manager 2 to Act. Sr. Manager in year 2024.
- Consistently achieved a personal performance rating of 4 out of 5 for four consecutive years.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
ACT SENIOR MANAGER - PROCUREMENT
ARMSTRONG AUTO PARTS SDN. BHD.
02.2021 - Current
ASISTANT MANAGER - LOGISTICS
Ann Joo Steel Berhad
04.2014 - 01.2021
SENIOR EXECUTIVE - STRATEGIC PROCUREMENT
ANN JOO STEEL BERHAD
03.2010 - 03.2014
EXECUTIVE - SCRAP MANAGEMENT
Ann Joo Steel Berhad
09.2007 - 03.2010
PRODUCTION SUPERVISOR
SUMITOMO METAL(SMI)ELECTRONIC DEVICES (M) SB.
03.2007 - 09.2007
EXECUTIVE - INTERNAL AUDIT
MALAYSIA SMELTING CORPORATION
02.2006 - 02.2007
BBA - Finance
UNIVERSITY UTARA MALAYSIA
04.2001 -