KOGILA VANI

1. Provide administrative support to Founder as the primary point of contact for all matters such as handling inquiries, scheduling appointments, managing calendars, organizing meetings, and handling correspondence and communications with professionalism and confidentiality. Demonstrate excellent communication skills by promptly answering phones and responding to emails, maintaining high standards of professionalism and responsiveness.

2. Oversee, coordinate & managing schedules for driver dedicated to the Chairman, ensuring seamless transportation logistics and prioritizing safety, location accuracy and punctuality. It includes ensuring optimal functioning of Founder's vehicle fleet through meticulous maintenance oversight, including scheduling servicing and repairs, and implementing cost-effective solutions.

3. Facilitate seamless meeting logistics by booking rooms, coordinating conference calls, and proficiently taking meeting minutes and following up on action items to ensure timely execution.

4. Make travel arrangements including booking flights, accommodations, and transportation for business trips. Prepare travel itineraries and ensure all necessary arrangements are made.

5. Manage Founder’s petty cash, ensuring accurate compilation and timely submission of expenses, while exercising discretion and adhering to financial policies.

6. Provide a professional reception experience by greeting visitors and executing general receptionist duties when necessary, projecting a positive image of the organization. Build and maintain positive relationships with internal and external personnel.

7. Develop and maintain an efficient filing system, ensuring easy retrieval of information for enhanced productivity and effective decision-making. Exhibit attention to detail in managing database entries contributing to accurate and streamlined record-keeping processes, and supporting data-driven initiatives.

8. Assist Founder with special projects and initiatives as needed. Conduct research, compile data, and prepare presentations or reports.

9. Handle confidential and sensitive information. Represent CEO office with professionalism and integrity. Maintain a high level of confidentiality and discretion in all interactions.

10. Maintain comprehensive records of gifts sent and received on behalf of the Founder, ensuring adherence to protocol and etiquette, and fostering positive relationships.

11. Coordinate gift/flower arrangements for grand openings and condolences, reflecting a keen eye for detail and a commitment to professionalism, and enhancing the corporate image.

12. Oversee the smooth operation of the CEO office. Order and maintain office supplies, equipment, and inventory.

13. Anticipate and resolve administrative issues and challenges proactively. Identify opportunities to streamline processes and improve efficiency.

14. Stay updated on industry trends and best practices in executive support. Seek opportunities for professional development and growth.

1. Handling full set account for KK Cash & Carry Sdn Bhd.

2. Liaising with Media for publication & attendance for event/press conference.

3. Processing Awards participation.

4. Preparing official letters.

5. Handling guest/VIPs invitation for events.

6. Compiling & updating gallery database from time to time.

7. Handling management meeting agenda & meeting minutes.

8. Assisting Special Officer on property management.

9. Assisting Special Officer for all kind of preparation for other associations.

FINANCE
1. Handling accounts payable, receivables & GL functions & updating daily transactions.

2. Handling and managing cash flows.

3. Updating day to day sales report, debtor balance & follow up outstanding dues (Credit sales).

4. Monitoring cash sales bankin money as well as credit card payments recievables.

5. Maintaining financial records align with Government requirements.

6. Preparing, submitting & make payment of SST bi-monthly.

7. Prepare monthly profit & loss accounts, closing accounts & reconciliation. managing cash flows.

HUMAN RESOURCES
1. Handling payroll for operation staff twice a month. Payment of 1st half & 2nd half.

2. Walk in in to outlet twice a month for payroll distribution.

3. Handling payroll for management staff.

4. Prepare cash payroll for foreign staffs.

5. Handling the service charge, tips & incentive monthly report for operation staff.

6. Preparing letter of appointments, letter of confirmation, letter of increments bonus letter & letter for resignation acceptance.

7. Briefing of staff hand books to the new staff.

8. Handling disciplines matters.

1. Recording for daily sales report.

2. Processing of supplier invoices.

3. Prepare payment voucher.

4. Managing filing system.

5. Liaising with outlet landlord regarding invoices & payment.

6. Emailing supplier once the payment has been made.

7. Handling ad-hoc requirements by superior.

Handling several projects such as;
1. Organising Charity Mount Kinabalu Climb.

2. Organizing company business trips to oversea.

3. Magazine publishing includes coordinating with members for contents, proof reading & seeking approval as per the SOPs.

4. Operation and documentation for MRCA Branding Education Charity Foundation.

5. Operation of Training & Meeting room rental.

6. Promoting association in others exhibition (E.g INTRADE, SME EXPO, KLIGP and etc).

7. Organizing Banquet Dinner /CEO talks.

8. Organizing charity visitation to charitable homes during festive seasons.

9. Organizing Exhibition: International, Retail, Franchise & Licensing Fair.

1. Issuing invoice, credit note and prepare payment for operations.

2. Bank-in cheque.

3. Send out monthly debtor statement and follow up by call to collect outstanding dues.

4. Issuing official receipts.

5. Preparing payroll and claims.

6. Managing filing systems.