Hi, I’m
Kavita Shanmugaraj
Finance Associate
Klang
Summary
Am a seasoned Payroll Specialist bringing 4 years' experience in payroll and Human Resource related matters. Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management. An action-oriented professional with skills in ATLAS, Oracle, Power BI and Quantum.Offering talents in cultivating lasting relationships, resolving issues quickly, and identifying mistakes on time sheets.
I also have proven success rates in recommending appropriate financial plans based on accurate data collection, financial monitoring and business strategizing. Expertise includes financial analysis and reporting, contract management and forecasting, accounts payable and receivable, treasury and bank reconciliation as well as financial reporting analysis. I develop and maintain high standards of quality and issue resolution through effective financial planning .Am also adept at utilizing top-of-the-line communication skills to build and foster long-term relationships.
Overview
16
years of professional experience
17
years of post-secondary education
3
Languages
Work History
United Nations Development Programme - Undp
Payroll Associate
12.2020 - Current
Job overview
- Participated in ongoing professional development activities to stay current with industry best practices and trends in the field of payroll management.
- Consistently met deadlines even under high-pressure situations, displaying exceptional time-management skills.
- Supported team members during peak periods, demonstrating adaptability and strong collaboration skills.
- Resolved payroll discrepancies promptly, addressing employee concerns efficiently and professionally.
- Managed garnishments, deductions, and benefit withholdings accurately to maintain compliance with regulations.
- Contributed to the development of new payroll policies by providing insights from practical experience.
- Streamlined payroll processing by implementing efficient data management and accurate calculations.
- Developed strong working relationships with colleagues across departments, fostering a positive work environment.
- Reduced errors in payroll records by diligently reviewing and verifying employee information.
- Ensured timely payments for employees through meticulous monitoring of deadlines and submission schedules.
- Maintained confidentiality of sensitive employee information, adhering to strict privacy guidelines.
- Identified opportunities for process improvements within the payroll system, leading to increased operational efficiency.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Resolved payroll discrepancies quickly and successfully.
- Maintained strict confidentiality of all payroll information and records.
- Provided customer service to employees regarding payroll inquiries and issues.
- Collaborated with human resources, adcounting and other departments to confirm payroll accuracy.
- Completed payroll accurately and timely to meet employee expectations.
BHP Billiton
Finance Specialist
06.2018 - 12.2018
Job overview
- Advised senior leadership on optimal capital structure options, contributing to long-term organizational stability.
- Managed investment portfolio, ensuring optimal diversification and risk mitigation strategies were in place at all times.
- Enhanced financial reporting accuracy, implementing new software tools and efficient data management systems.
- Conducted profitability analyses for various product lines, identifying opportunities for increased revenue generation or cost reductions.
- Provided accurate financial forecasts for management, aiding in strategic decisionmaking.
- Streamlined financial operations, improving overall efficiency within the finance department.
- Prepared comprehensive annual reports highlighting key financial metrics and achievements for stakeholders'' review.
- Assisted in successful audits by maintaining detailed documentation and providing timely responses to auditor inquiries.
- Mentored junior team members in best practices related to financial analysis, modeling techniques, and professional development.
- Prepared and determined content for financial and business metric reporting.
- Extracted data from SAP and SQL tables to prepare and reconcile information.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Identified and addressed control matters, maintained sound processes and compiled data for testing projections.
- Performed data validation, produced financial reporting and managed projects and related tasks to reduce costs and increase revenue.
Shell Business Operations
Senior Financial Analyst
04.2014 - 09.2015
Job overview
- Optimized cash management strategies, effectively managing working capital needs for the organization.
- Improved stock portfolio performance by conducting thorough financial analysis and identifying lucrative investment opportunities.
- Effectively communicated complex financial data to non-expert stakeholders, facilitating better understanding of stock performance drivers.
- Conducted regular variance analyses between actual results and budget projections to identify trends or issues requiring further investigation or action by management staff.
- Reduced operating costs through meticulous budget management and cost analysis.
- Maintained strong relationships with external auditors, facilitating smooth annual audit processes and addressing any concerns promptly.
- Implemented rigorous internal control measures to safeguard company assets and prevent fraud or mismanagement risks.
- Identified areas for operational improvement through detailed financial analysis, leading to increased profitability and reduced expenses.
- Improved financial reporting accuracy by streamlining processes and implementing efficient financial controls.
Shell Business Operations
Financial Reporting Analyst
01.2010 - 04.2014
Job overview
- Enhanced financial reporting accuracy by streamlining data collection processes and implementing automation tools.
- Supported external audit processes, providing accurate documentation and addressing inquiries in a timely manner.
- Partnered with internal stakeholders to develop realistic financial forecasts, ensuring alignment with overall business strategy and objectives.
- Supported quarterly earnings release process by preparing financial schedules and assisting in drafting press releases.
- Contributed to annual budget preparation by analyzing historical trends and forecasting future expenses for various departments.
- Mentored junior analysts, sharing best practices and fostering a collaborative work environment within the finance team.
- Collaborated with IT department to enhance system functions, enabling more accurate reporting capabilities across the organization.
- Conducted thorough account reconciliations, identifying discrepancies and resolving issues to ensure data integrity.
- Reduced month-end closing time by optimizing reconciliation procedures and collaborating with cross-functional teams.
- Created financial strategies to optimize portfolio performance and reduce risk.
- Ensured adherence to regulatory requirements by conducting regular reviews of policies, procedures, and controls related to risk management practices within the organization.
- Collaborated with internal teams to establish robust controls for mitigating operational risks across various business lines.
- Streamlined risk reporting procedures for improved communication with stakeholders and senior management.
- Evaluated the effectiveness of implemented controls to maintain a strong operational risk management program.
Shell Business Operations
Treasury and Bank Reconciliation Analyst
03.2008 - 01.2010
Job overview
- Managed daily liquidity needs by monitoring cash positions and executing necessary transactions.
- Supported cash management initiatives by maintaining bank account structures and overseeing bank account administration tasks.
- Facilitated effective communication between finance professionals throughout the company by creating clear documentation related to treasury workflows and best practices.
- Streamlined treasury operations, implementing efficient processes to improve productivity and reduce operational errors.
- Implemented automation solutions for various treasury functions, enhancing accuracy while reducing manual workload demands on staff members.
- Served as a subject matter expert on treasury matters, providing guidance and support to colleagues as needed.
- Achieved higher accuracy in bank reconciliations through meticulous attention to detail and thorough review processes.
- Enhanced collaboration with the accounting team, sharing insights on reconciliation best practices and problem-solving techniques.
- Ensured timely completion of monthly bank reconciliations, adhering to strict deadlines for financial reporting purposes.
- Collaborated cross-functionally with various departments, ensuring alignment between operational activities and financial reporting requirements.
- Reduced discrepancies in financial statements by diligently tracking and resolving outstanding items.
- Increased efficiency in handling high transaction volumes by utilizing advanced spreadsheet functions and automation tools.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Inspected account books and recorded transactions.
- Handled day-to-day accounting processes to drive financial accuracy.
Shell Business Operations
Accounts Payable Analyst
1 2007 - 03.2008
Job overview
- Provided cross-functional support for other finance departments as needed, fostering a cohesive team environment.
- Leveraged technology advancements to automate repetitive tasks, increasing productivity in the Accounts Payable department.
- Safeguarded the company''s financial reputation by promptly addressing any payment disputes or inquiries from vendors.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Reduced outstanding accounts payable balances by diligently following up on overdue invoices and negotiating payment terms.
- Worked closely with IT to troubleshoot software issues and implement system improvements, enhancing overall efficiency in the Accounts Payable processes.
- Strengthened internal controls by adhering to company policies and procedures regarding accounts payable processes.
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Investigated inquiries relating to status of accounts.
- Provided strong customer service and support to prevent invoice and expense issues.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Education
University of Anglia Ruskin United Kingdom
MBA from Finance And Accounting
07.2015 - 07.2024
Chartered Institute of Management AccountingKuala Lumpur
Advanced Diploma in Accounting from Management Accounting
01.2019 - 08.2024
Sepang Institute of TechnologyKlang, Selangor, Malaysia
Diploma in Accountancy from Accounting
01.2003 - 12.2004
Skills
Fast learner
Availability
Subject to urgency (min 1 month notice - neg)
Personal Information
- Age: 39
- Gender: Female
- Nationality: Malaysian
- Marital Status: Married
Permanent Residence
Malaysia
References
Current Manager:
Zufazleen Zulkeflee
email : zufazleen.zulkeflee@undp.org
Hp : +60123069116
Previous employer:
Logeshwary Ayavu
email : Logeswary.Ayavu@shell.com
Accomplishments
Was able to create a process improvement initiative to assist with quarterly balance sheet reporting which resulted in saving of time spent during Financial Report submissions.
Also was part of several migration projects which included project management training as well as incorporating change management processes to accomplish a successful handover of knowledge/expertise.
Nominated as SAP Blueprint expert / super user ( to conduct trainings)
Timeline
Payroll Associate
United Nations Development Programme - Undp
12.2020 - Current
Chartered Institute of Management Accounting
Advanced Diploma in Accounting from Management Accounting
01.2019 - 08.2024
Finance Specialist
BHP Billiton
06.2018 - 12.2018
University of Anglia Ruskin
MBA from Finance And Accounting
07.2015 - 07.2024
Senior Financial Analyst
Shell Business Operations
04.2014 - 09.2015
Financial Reporting Analyst
Shell Business Operations
01.2010 - 04.2014
Treasury and Bank Reconciliation Analyst
Shell Business Operations
03.2008 - 01.2010
Sepang Institute of Technology
Diploma in Accountancy from Accounting
01.2003 - 12.2004
Accounts Payable Analyst
Shell Business Operations
1 2007 - 03.2008
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