Kanagamalar Revntheren

• Company Overview: Industry: Computer / Information Technology (Software)
• Recruitment end-to-end support for assigned positions including:
• Manpower Planning & Talent Research
• CVs & Phone Screening, Interview Coordination, Interviewing as needed
• Reference Check on a need basis, Salary Proposal, Offer Letter Preparation
• Recruitment Report and Employee Master List update, P-file Preparation
• HRIS and related system updates for Recruitment, Onboarding, and Off-boarding
• Industry: Computer / Information Technology (Software)

• Company Overview: Industry: Construction
• Providing introductory information to new customers
• Ensuring that customers are satisfied with products or services
• Following up with clients or customers to check that they’re still satisfied with any purchases
• Letting customers or clients know about additional products or services
• Determining the quickest, most effective ways to answer a client’s or customer’s questions
• Analyze volume of repairs by store on a monthly basis
• Proficient computer skills including all Microsoft Office applications
• Prospect on a day-to-day basis by phone, mail, and person to person
• Ensure customers are 100% satisfied
• Make appointments for customers to have accessories installed
• Other Administrative works
• Industry: Construction

• Company Overview: Industry: Manufacturing / Production
• The recruitment process involves understanding manpower needs, drafting and approving job descriptions, sourcing and screening candidates, and encouraging employee referrals
• It also includes arranging technical interviews, communicating with candidates about their status, maintaining a candidate database, and conducting background checks on shortlisted candidates
• The induction and onboarding process involves issuing offer and appointment letters, explaining company policies and culture, completing necessary documentation, introducing the new employee to the team and supervisor, explaining communication methods, and coordinating with IT to set up their email account
• This process involves drafting an HR manual if one doesn't exist and creating or amending existing HR policies and procedures
• Accurate and consistent tracking of employee attendance and leave is essential for effective workforce management
• This involves diligently recording all absences, leave applications, and return-to-work dates
• By closely monitoring attendance patterns, it's possible to identify potential issues such as excessive absenteeism or irregular work habits
• Promptly addressing these concerns through corrective or preventive measures helps maintain productivity, employee morale, and overall operational efficiency
• Performance Management - Enhancing the effectiveness of performance appraisals for senior staff by implementing improved appraisal methodologies
• Workforce Management involves effectively managing personnel to ensure harmonious relationships among staff members
• It requires addressing cross-cultural dynamics and fostering an inclusive environment to prevent cliques and dissatisfaction
• Additionally, it encompasses the resolution of various employee-related concerns
• Exit Formalities involve conducting interviews with resigning candidates to gather constructive feedback for the organization and implement necessary improvements
• This process also ensures that the departing employee is properly relieved from their duties, which includes issuing a relieving letter and an experience certificate
• Additionally, it encompasses the completion of the full and final settlement for the individual
• Compensation and Benefits - Developing the employee salary framework
• Implement internal training by assessing individual contributions and organizing sessions based on identified needs
• Regularly distribute motivational emails to employees to encourage engagement
• Recruit trainers with specialized expertise to enhance the training program
• Office Administration involves managing the comprehensive administrative functions of the office
• This includes overseeing various insurance policies such as building and factory insurance, motor vehicle insurance, and staff group insurance, as well as handling tenancy agreements and business licenses
• The role requires the verification and approval of monthly staff claims, along with arranging hotel and flight bookings for guests, staff, and directors
• Additionally, it encompasses the supervision of factory security services and the maintenance of office facilities, which includes renovations, repairs, management of communication lines, procurement of office supplies, and upkeep of office equipment like printers, scanners, and photocopiers
• Industry: Manufacturing / Production

• Company Overview: Industry: Construction / Building / Engineering
• Industry: Construction / Building / Engineering

March 2007 – December 2007

1. Accounts and Admin Assistant
- The responsibilities include the preparation and maintenance of a complete set of accounts, overseeing daily accounting operations, and managing accounts receivable by monitoring aging accounts and performing reconciliations. It is essential to ensure that accounts payable, bank reconciliations, journal entries, and fixed asset management are conducted effectively and efficiently. Additionally, the role involves processing accounts receivable invoices, collections, and daily transactions, as well as liaising with auditors, the company secretary, and banking institutions. Payroll preparation is also a key duty within this position.

January 2008 – March 2014
2. Maintenance & Service / Admin & Showroom Executive
- This position required ensuring that incoming calls were answered appropriately and addressing customer inquiries and complaints. Responsibilities included managing all visitors, overseeing credit control related to billing and collections, and ensuring the accuracy and timeliness of data entry while submitting weekly reports. The role also involved assisting management with administrative matters, handling daily operations, verifying goods received notes, and overseeing inventory adjustments. Additionally, it required supervising delivery scheduling to meet project deadlines, monitoring inventory levels, conducting reordering analysis, and performing physical stock counts as necessary. Regular reconciliation of physical and system stock was essential, along with monthly reporting on customer service metrics, deliveries, stockouts, returns, and received goods. The position also entailed preparing maintenance schedules and daily arrangements for site visits while managing a team of over 20 staff members and handling petty cash with weekly claims preparation.

• Company Overview: Industry: Accounting / Audit / Tax Services
• To do all relating to Secretarial Department - Incorporation documentation is managed, along with the handling of ROC-related matters
• Copies of the Certificate of Incorporation, resolutions, and other relevant documents are prepared for the client
• All forms associated with the secretarial department are also generated
• Additionally, invoicing and debt collection processes are conducted, alongside the management of accounts payable and receivable within the secretarial section, ensuring a comprehensive approach to these tasks
• To do accounts - Proficient in managing trading and manufacturing accounts, with extensive experience in the oil industry, including the preparation of comprehensive financial statements and audit reports
• To do office admin jobs - To facilitate the preparation of EPF, SOCSO, and employee salaries, as well as to compose necessary correspondence
• Industry: Accounting / Audit / Tax Services

• Company Overview: Industry: Manufacturing / Production
• The daily management of financial transactions is essential to ensure that municipal finances are effectively maintained, current, and accurate
• Main Activities: Receiving and validating invoices and requisitions for goods and services, ensuring compliance with financial policies and procedures, preparing and processing invoices along with coding payment documents, and organizing batches of invoices for data entry are key tasks
• Additionally, data entry of invoices for payment, processing backup reports post-entry, managing the weekly cheque run, and recording all cheques are crucial
• Preparing vendor cheques for mailing, logging all vendor cheques, issuing manual cheques as necessary, and maintaining accounts receivable and payable, as well as the general ledger, are also important responsibilities
• Finally, keeping vendor files and file numbers updated and printing and distributing monthly financial reports are vital for accurate financial oversight
• Ensure the execution of payroll functions to guarantee that employees receive their compensation accurately and punctually
• Main Activities: Establish and uphold confidential records for casual employees
• Process TDI forms and calculate salaries along with benefits
• Confirm pay amounts, hours worked, and deductions
• Validate coding and secure necessary signatures
• Organize paysheets for data entry and input payroll data
• Log in and distribute pay checks
• Prepare and submit source deductions and payroll taxes
• Administrative assistance is essential for promoting effective and efficient office operations
• Key Responsibilities include maintaining inventory records, overseeing the procurement of office supplies, and preparing purchase orders
• Additionally, responsibilities encompass arranging travel and accommodation requests for staff, reviewing and validating travel claims, and managing a filing system for all financial documents
• It is also crucial to ensure the confidentiality and security of all financial and employee records
• Receptionist services are offered to manage front desk operations
• The primary responsibilities include welcoming and aiding visitors, handling incoming phone calls, routing calls appropriately, addressing inquiries, processing payments, and issuing receipts
• Perform other related duties as required
• Industry: Manufacturing / Production

• Company Overview: Industry: Journalism
• Responsibilities include managing incoming phone calls and performing office administrative tasks
• Duties involve preparing invoices, handling sales and purchase orders, and manually calculating work cards while also preparing EPF and SOCSO contributions
• Additional tasks consist of drafting correspondence, processing payments and cheques, and collecting outstanding payments from clients
• The role requires the ability to maintain and update inventory records, as well as to generate monthly and weekly stock reports
• Furthermore, it entails approving credit limits for new customers in accordance with the company's corporate credit policy
• Industry: Journalism