Kalyan Kumar Gembali
Regional Finance Controller
Kuala Lumpur,14
Summary
To seek a Challenging position in an Organization with a quality environment where my Knowledge can be shared and enriched and also where there is recognition for hard work and scope for creative thinking.
Pro-active and result-oriented with 15 years of experience in all aspects of Commercial & Financial operations. Well-disciplined with proven ability to manage multiple assignments efficiently under extreme pressure while meeting tight deadline schedules. Ascertains needs and goals, streamlines existing operations, envisions new concepts and future trends and follows through with development, direction and accomplishment. Effectively communicates direction and conveys complex information in easily understood formats.
Overview
26
26
years of professional experience
Work History
Regional Financial Controller
Sun Pharmaceutical Industries
Kuala Lumpur, Malaysia
09.2021 - Current
- Developed annual budgeting process in collaboration with department leaders to align resources with strategic objectives.
- Implemented robust internal controls to safeguard company assets, prevent fraud, and ensure accurate financial reporting.
- Promoted a culture of accountability within the organization by regularly reviewing financial results against target metrics and addressing variances as needed.
- Coordinated successful external audits by preparing all required documentation and addressing auditor inquiries in a timely manner.
- Identified cost-saving opportunities through comprehensive expense analysis, resulting in significant operational savings for the company.
- Managed tax filings for multiple jurisdictions while ensuring full compliance with applicable laws and regulations.
- Spearheaded the adoption of new accounting software that streamlined internal processes while maintaining data integrity.
Manager – Commercial & Technology
Ranbaxy (Malaysia) Sdn. Bhd.
Kuala Lumpur, Malaysia
02.2014 - 08.2021
- Company Overview: (a SUN PHARMA company)
- Supports sales efforts by guiding and administering sales operations; monitoring and reporting sales results; managing staff
- Achievement of Sales Budgets of Malaysia/Singapore/Export markets
- Managing First Line Sales Billing & Delivery planning
- Monitoring Secondary Sales from daily reports and report for any pricing discrepancy
- Review & Maintenance of pricing/bonus structure for Tenders/LPO/Pharmacy/Clinics/Exports segments in SAP
- Monthly Sales Order working for all distributors based on their inventory and sales data ensuring inventory norm as per contract
- Monitoring back orders on daily basis & updating daily billing information to management
- Verification of Price/Bonus/other commercial claims from Distributor and ensuring all claims processed within 30 days of submission
- Review of Incentive Workings of Field Force and ensure its timely prepared and released for payments
- Reduced billing documents by analyzing the inventory available is sufficient for a full container load
- To ensure zero tolerance on customer complaints regarding orders/invoicing and servicing
- Assure timely and accurate invoicing & zero pending orders as on end month
- Review of Commercial Contracts & Standard Operating Procedures
- Manage the short-term and long term demand and supply plans for a $35 Million product line
- Demand planning for 120+ SKU’s for domestic & export markets mainly Malaysia/Singapore/Philippines
- Led cross-functional S&OP process which provided executive leadership with visibility of business performance and advance insight into critical business issues
- Consult with functional teams such as sales & marketing to obtain relevant data and insights on demand
- Drive cross-functional collaboration to influence the demand on the supply chain and prioritize demand for order fulfillment based on business objectives and customer segmentation
- Participate as the demand owner/representative in an organization's sales and operations planning process, to enable demand-supply balancing analysis
- Thorough planning for inventory of tender SKU’s during tender termination period to avoid write off’s
- Follow up on production commits from all source plants & discuss with concerned for any issues
- Confer with management on demand planning and forecasting assumptions, analysis, and decisions
- Prepare forecast fidelity, sales loss, R V C V A & related reports to the demand planning and forecasting function
- Recommend adjustments for operational forecasts considering the current tender volumes, seasonal impacts, special promos etc
- Initiate actions to cap inventory levels to budgeted norms
- Monitor Inventory levels at Distributors and follow up with sales team/customers to maintain reorder levels
- To track and follow-up with various agencies — for availability of stocks for the months sales
- Track shelf life inventory and reduce /drive liquidation to minimize write offs
- Coordinate and facilitate with Logistics on impending shipments and its clearance
- Inventory provisioning based on SOP & review Valuation of Inventories
- Monitor & planning for MTO Sales Orders (Order to Delivery)
- Prepare rolling forecast for all third party SKU's and monitor the deliveries, payments, clearance etc
- Monitor and drive improvements in logistics chain with focus on cost-savings
- Review freight rates
- To ensure all tenders of to be updated in Tender Management system and ensuring the products available as per sales plan
- Coordinate with plant procurement, production planning team
- New Products demand planning with Regulatory/Marketing/Sales teams
- Achievement of Budget Norms
- Manages collection activities such as sending follow-up inquiries, negotiating with past due accounts
- Overseeing team who perform customer billing information maintenance to ensure that all sales are billed to the proper entity in a timely manner
- To manage the collection process and relationship building with distributors/customers in the best interests of the business and ensuring minimal over dues
- Periodic Customer Account Reconciliations
- Follow up with internal team & Customers for collection of A/R
- Conduct credit checks on all customers, establish and manage limits
- Work closely with internal Finance colleagues for corporate needs and deliverables associated with Commercial data
- Work with Business Unit Heads to address a variety of business/financial challenges
- Sales & Operational Budgets
- Quarterly meetings with Distributors and follow up on any action points
- Tender Pricing/Margin Proposals
- Review of Local Mfg Plant Cost Workings, MIS Reports, OH Recovery & work plans
- Quarterly Review reports and presentations & discussion with EM Business/Finance Heads
- Quarterly Audits/ BPC, TP P&L
- Monthly Management Sales, P&L, Working Capital, Segment Wise SKU Wise Sales & Margin Reports
- Segment wise Sales & Profitability reports to derive BUP
- Review of Cash Flow
- Transfer pricing
- FA Vs MA Reconciliation
- Compliances
- (a SUN PHARMA company)
Finance & Commercial Manager
Ranbaxy Unichem Co.,Ltd.
Bangkok, Thailand
04.2007 - 01.2014
- Company Overview: (a subsidiary of Ranbaxy Laboratories Ltd., India)
- Determining financial objectives
- Designing & implementing systems, policies & procedures to facilitate internal financial control
- Preparing Annual Budget, forecasting trends & Midterm plans
- Developing and updating accounting, finance and management policies and procedures
- Effective Cash Flow Management by ensuring working capital norms
- Ensuring compliances with group accounting policies and financial reporting standards
- Distributor(DKSH.,Thailand) related issues like Price Approvals, Discounts, Bonus/FOC of approx 2000 invoices per month
- Toll manufacturing commercial aspects (Olic,Thailand) – 35+ SKU’s
- Review of commercial agreements
- Preparing & analyzing Financial and Management reports
- Budgetary control of expenses cost reduction planning and improve purchase efficiency
- Monitoring budgets and comparing them with actual cost and revenues
- Analyzing Rolling Sales Plans, Production Planning and material requirement
- Coordination with Global Supply Chain team (60+SKU’s) to ensure deliveries on time in order to achieve sales target & EBT Margin as per Budget
- Preparation of Quarterly USGAAP & Indian GAAP
- Ensuring all processing of payments as per Standard Operating Procedures & guidelines of the company
- Payroll Checking
- Review of Accounting & Internal Control Systems
- Financial Control of Fixed Assets, ensuring that depreciation policies are followed and that assets are properly valued at all times
- Inter Co Reconciliations & Forex transactions
- Supervising Accounts Manager (GL, Payments, BRS, VAT, Withholding Taxes etc) & Cost Accountant (Product Costing, Reconciliations, Yield Variances etc) Functions
- Technical support to IT dept for all business logics and operational functions
- Product Line Profitability
- Active team member in all IT Functional Developments – Special Modules & SAP
- Active team member in implementation of strategic plans
- Ensuring statutory & legal compliances
- Cross Functional Support to Sales, Marketing, Credit Control and IT Departments
- Performed monthly close processes to increase accuracy of recording financial transactions and analyzing results in a timely manner
- Identified policies, processes and procedures needing refinement and/or enhancement and made recommendations for changes to senior management
- Communicate with external auditors for statutory audits and ensure all required reports, trial balances, variance explanations, etc
- Are accurate and provided to the auditors in a timely manner
- Review internal controls, policies, procedures and methods to ensure proper implementation and GAAP compliance
- Team Development through proper Segregation of Duties, Job Rotation, training & process optimization Training & knowledge transfer
- (a subsidiary of Ranbaxy Laboratories Ltd., India)
Manager- Project Accounts
Maytas Infra Ltd.
Hyderabad, India
09.2005 - 11.2006
- Company Overview: Maytas Infra Limited is one of the leading Infrastructure development, Construction and Project Management Company having more than 2 decades of experience in Water sector (Dams, Canals etc), Buildings, Energy and Transportation sectors
- Managing team of Accountants for smooth & timely execution of various accounting processes
- Finalization and review of Monthly Accounts
- Preparation of monthly MIS and Financial statements to the management
- Preparation of Cash flow reports and Cost reports
- Reviewed, advised, and implemented modifications to accounting systems to maximize productivity, reporting and internal controls
- Performed fiscal year-end and fixed asset accounting as well as annual and mid-year budgets
- Authentication of Purchase proposals, Sub-contract agreements
- Timely payments to Contractors, Suppliers etc
- Valuation of Monthly Work in Progress, Provisions calculations and monitoring
- Handling financial concurrence of various contractual & procurement proposals
- Identifying areas of budget concern and potential impact on project financial performance
- Monitoring the Actual performance, profitability and variance analysis
- Preparation of Budgets and various budgetary control reports
- Compliance of Direct, Indirect tax and VAT requirements
- Checking and laying down suitable internal controls in the system
- Monitor, identify, and communicate over expenditures to faculty and administrative staff and resolve funding shortfalls
- Finalization of Inventory, Reconciliation of Creditors & Debtors ledgers
- Miscellaneous activities like Cost reduction, streamlining the systems and procedures, Depreciation accounting, etc
- Maytas Infra Limited is one of the leading Infrastructure development, Construction and Project Management Company having more than 2 decades of experience in Water sector (Dams, Canals etc), Buildings, Energy and Transportation sectors
Assistant Manager- Accounts & Costing
M/s. Vasishta Constructions(P) Ltd.
Hyderabad, India
03.2004 - 08.2005
- Monitored and analyzed general ledger accounts to ensure accurate financial information is presented to management at month-end
- Updated monthly account reconciliations in support of ending asset and liability balances
- Prepared, adjusted and evaluated various accruals to ensure their accuracy
- Preparation of Monthly & Annual accounts
- Material Accounting, Stores accounting
- Processing of all accounting documents & Transactions
- Accounting of Bills payable & Valuation of Inward goods
- Accounting of Fixed assets and maintenance of a Assets register
- Designing and implementing system of MIS reports, Cost reports
- Comply with policies, procedures and standards at all times
- Preparation of Reports for Board of Directors
- Exposure to Central Excise, Sales tax, Income Tax and Banking activities
- Miscellaneous activities like Liaison with Auditors, Bank Reconciliations etc
Articled Clerk
10.1998 - 10.2001
- Handled various auditing task and prepared reports on auditing activities
- Made effective suggestions to improve internal controls which were implemented and duly appreciated
- Investigated handling of various transactions and accounts to bring out inefficiencies and fraudulent activities
- Identifying key risk areas of the organization after thorough understanding of the clients business
- Independently handled Statutory Audits, Income Tax audits, and Finalization of Accounts for major clientele and also Bank Audits
- Preparation & Filing of Income Tax Returns for various assesses
- Understanding and evaluating the control environment and identifying and testing of controls
- Prioritizing Audit Tasks and allocation of work among the audit team
- Have exposure to various laws like Central Excise, Customs, VAT, Service tax etc
- Have exposure in Back end Book Keeping
Education
Bachelor of Commerce - undefined
Bharathiar University
Intermediate Examination - undefined
Institute Of Chartered Accountants Of India
Foundation Examination - undefined
Institute Of Chartered Accountants Of India
12th Standard - undefined
Narayana Junior College
Nellore, AP10th Standard - undefined
Public School
Skills
Commercial & IT
Sales Administration
Finance & Accounting
Financial forecasting
Personnel
Attention to detail
Price Maintenance
Financial regulations
Good IT knowledge
Tender Pricing Evaluations
Decision making
Presentation skills
Distributor Account Mgmt
Managing budgets
Problem solving
Demand Planning
Effective delegation
Analytical mind
undefinedProfessional Snapshot
Pro-active and result-oriented with 15 years of experience in all aspects of Commercial & Financial operations. Well-disciplined with proven ability to manage multiple assignments efficiently under extreme pressure while meeting tight deadline schedules. Ascertains needs and goals, streamlines existing operations, envisions new concepts and future trends and follows through with development, direction and accomplishment. Effectively communicates direction and conveys complex information in easily understood formats.
Personal Information
- Father's Name: G. Jayant Kumar
- Date of Birth: 04/08/79
- Marital Status: Married
Timeline
Regional Financial Controller
Sun Pharmaceutical Industries
09.2021 - Current
Manager – Commercial & Technology
Ranbaxy (Malaysia) Sdn. Bhd.
02.2014 - 08.2021
Finance & Commercial Manager
Ranbaxy Unichem Co.,Ltd.
04.2007 - 01.2014
Manager- Project Accounts
Maytas Infra Ltd.
09.2005 - 11.2006
Assistant Manager- Accounts & Costing
M/s. Vasishta Constructions(P) Ltd.
03.2004 - 08.2005
Articled Clerk
10.1998 - 10.2001
Bachelor of Commerce - undefined
Bharathiar University
Intermediate Examination - undefined
Institute Of Chartered Accountants Of India
Foundation Examination - undefined
Institute Of Chartered Accountants Of India
12th Standard - undefined
Narayana Junior College
10th Standard - undefined
Public School
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