KALAIVANI SOCKALINGAM
Puchong
Summary
Almost 10 years' experience in Finance, Human Resources and Compensation Benefit. Experience in Times off (payroll software) SQL & HRIS Software (infotech). Extensive experience supporting IT, Finance & Accounting Firm. Proficient in using MS Excel, Lotus notes, MYOB and Microsoft outlook.
Overview
11
11
years of professional experience
Work History
Account Receivable Assistant
VENTRAX MANAGEMENT SDN BHD
- Managed up to date billing system
- Reconciled account details for non-payments
- Administered account receivable and maintain daily accounts transaction
- Managed supplier payments
- Assisting on company partial accounting & payroll
Admin Support Assistant
IBM CYBERJAYA
- Provided admin support for managers
- Booking flight, hotel and taxi
- Managed calendar
- Update claims and expenses into the system
- Scheduled meetings with overseas client
- Undertook all the task assigns by the Managers.
Senior HR Executive
Rakan Ikhlas Services Sdn. Bhd
01.2023 - Current
- Responsible for human resource and admin function
- Responsible for maintaining, developing, and implementing office policies by setting up procedures and standards
- Giving operation support to business operation and project team department
- Ensure employees follow to company standards and work procedures
- Manage and prepare staff payroll processing (attendance, leave management record, EPF, Socso, PCB etc)
- Check employees' attendance, leave record and manage overall staff personnel files
- Prepare HR-related documents including letters and memos
- Manage employees' database and ensure employee records are updated
- Manage the on boarding, orientation, welcome introductions and exit formalities
- Ensure timely notification and updates on confirmations, contract renewals and etc
- Regular update of all HR related databases, i.e
- Personnel, training suppliers, HR service providers, filing system, payroll system to serve all HRM purposes
- Perform other related duties related to HR and administrative duties
- Perform any other duties as assigned by the Management from time to time
- Responsible for all IR matters, labour disputes, grievances, misconduct, handle staff discipline actions including issuances of warning letter, show cause letter& termination letter
- Assist and handle overall process of recruitment function which includes creating job description, job posting, screening, manage interview and do reference checking
- Training & developing staff under internship program
- Managing staff hostels such, prepare tenancy and termination of agreement
- Property management such as advertise for rental and follow up payment for monthly rental
- Arranging sports club, company activities and festive celebration
- Managing vehicle inspection & monitor vehicle through katsana system
- Creating SOP for each job scope
- Upkeep office & company business license renewal
Account Cum Admin Assistant
KET & CO
02.2024 - 08.2024
- Monitored company bills and expenses
- Organized daily routine, answered phone calls, fax, email, and other courier services
- Updated monthly account's transaction, data entry, posting general ledger, and other operational routines for clients
- Filing and maintained proper record keeping
- Prepared tax documents for tax submission
- Assisting on company secretarial job
- Maintained proper records on employee's attendant
HR Specialist
Travel Recommends Sdn. Bhd
01.2021 - 12.2022
- Responsible for the full spectrum of HR functions
- Compensation & benefits, leave management, employee relations and other HR administration function
- Manage seamless from offer, onboarding employees, Induction, conducting reference checking and offboarding
- Responsible for the preparation and processing of the monthly payroll reports, ensure timely payment on monthly statutory contributions and other payment related, resolve payroll discrepancies by collecting & analysing information
- Scheduling & conducting interview and evaluate qualified candidates to hiring based on criteria and guideline
- Assist and ensure a smooth implementation of eHRMS, eLeave, eClaims system within the companies
- Manage and maintain employee database in HRMS system
- Monitor staff daily attendance via HRMS system
- Assist and handle overall process of recruitment function which includes job posting, screening and manage interview
- Attend & manage career fairs
- Assist with the necessary preparations for employee confirmation, performance management, employee transfers, salary increment and other HR related matters
- Ensuring legal compliance on all statutory requirement in cases such as redundancy, termination and disciplinary action
- Update employee Handbook, SOP, Memo and other HR related documents from time to time
- Responsible for all IR matters, labour disputes, grievances, misconduct, handle staff discipline actions including issuances of warning letter & termination letter
- To manage compensation and benefit, employee relation matters
- Required to implement various HR policies, procedures, and controls relating
- Propose and set up the company's benchmark of salary structure and salary rank system, and formulate a salary management system in line with the company's position system
- Assist Manager to develop, review & update disciplinary policy, processes & procedures
- Assess training needs and coordinate learning and development initiatives for all employees
- Plan and coordinate training according to the training calendar, search for training vendors, arrange in-house
- Prepare HR reports such as movement, headcount, summary, cost centre allocation and payroll breakdown reports and claims checking
- Work closely with HR Manager and responsible on the team execution, communication within the team and assist in HR projects / assignment
- Prepare & Monitor of Tenancy Agreement for group of companies is promptly renewed
- Perform any other had hoc task assigned from time to time by the management.
Senior HR & Admin Executive
SOFTENGER (M) SDN BHD
03.2016 - 06.2020
- Issue Offer letter as per standard format & follow-on acceptance
- Processed EP for foreign worker & Handle Other EP matters (temp replacement)
- Handling of statutory tasks with LHDN/EPF/Socso depts
- And resolve issues
- Ensuring all payroll transaction is processed efficiently
- Collecting, calculating and entering data in order to maintain and update payroll information
- Compiling summaries of earning, deduction, leaves, disability non-taxable wages & reporting on this
- Handle on boarding claims, OT and reimbursement
- Handling timesheets and payroll as per timeline
- Follow up with employees to submit leave application and maintain the same for payroll
- Maintain employee records, Update employee record in the payroll system & General filing and upkeep of records
- Prepare income tax clearance documents for exit employee, confirm with client the last Working Day and advise employee on withholding salary
- Ensure all settlement has been done correctly before experience letter issued to employees to complete their exit formalities
- Respond to background verification requests in future
- Conduct background verification for new employees
- Maintain reports for several HR & Admin activities which are to be updated regularly
- Managing day-to-day finance & account (PO, DO, INVOICES, BILLING, PETTY CASH)
- Payment follows ups & bank reconciliation
- Audit preparation and responses to auditors & company secretary related to tax matter
- Interaction with clients & attend to employee's queries
- Ensure that all cash flow is properly administrated and monitored
- Audit preparation and responses to auditors
- Bookkeeping of documents, statements and invoices
- Interaction with clients & attend to employee's queries
- Training & development
- Support to other teams (BD, recruitment)
- To assist in preparing employment contracts, issuance of warning letters, monitor employees probation period, preparation of confirmation, transfer and promotion letters
- Attended to few employees Industrial court cases.
Assistant Human Resource Manager
ACCORD INFOCOM SOLUTIONS SDN BHD
04.2013 - 12.2014
- Responsible for all the human resource matters related to the company
- Accurate completion of monthly payroll processes and ensuring deadlines are complied
- Liaison with the respective government bodies on statutory relevant issues (LHDN, KWSP, SOCSO and Custom
- Attended to employees' request or queries on HR issues
- Responsible for all the human resource matters related to the company
- Maintained HR tracker data and records management
- Undertook special assignment; performed any other duties as assigned by superior
- Responsible for all working permit (new, renewal and cancelation) for expatriates
- Prepared an offer letter to the new employee and salary slips
- Distribution of Health card and cancellation of medical card
- Managing supplier payments and handling petty cash for office
- Managing up to date billing system, calculate time sheets and prepare monthly invoices
- Office maintenance & upkeep
- Directly reporting to Managing Director
Education
Bachelor of Accounting and Finance -
University of Greenwich, UK
Diploma in Accounting - undefined
SEGI College, Subang Jaya
Skills
Works well in a team, good time management, good in communication both written and communication, work well under pressure and adaptable
Excellent interpersonal and communication skills
Great sense of responsibility towards work, people and service
Ability to set and achieve challenging goals while demonstrating persistence, commitment and dedication
Seize time management of importance to ensure that set deadlines are met
Proficient in MS Office Applications (Word, PowerPoint, Excel, Outlook, One Note)
Self-motivated and hardworking
Can work under time pressure
Quick learner and results-oriented
Activities Involvement
- Participated in GCAP (government program for one month) increase my confident level and how to think critically to solve management issues.
- Participated in National service I learned how to work well in a team with the people from various backgrounds.
Trainings Attended
- Certification in Full Set Accounts & Taxation & GST, Jasa Consultancy
- Certification in SQL Computerized Accounting, Jasa Consultancy
- Times payroll training, Times Software Sdn Bhd
- Certificate of Completion Bridal Make up & hairstyling
- Certificate of Completion Eyebrow & Micro blading
- Certificate of Completion Lip Semi Perm Make up
- Certificate of Completion Customer Care Professional
- Certificate of Completion Beauty prenuer tuning your passion into profit.
- Certificate of Completion Master class of Professional Make up Artistry
- Certificate of Completion Hairdressing Course
- Certificate In Accounting Skill For Accounts
- Certificate of Achievement HR for Executive
- Certificate of Achievement Entrepreneurship & Digital Marketing
- Professional Cert in Human Resource Management
- Professional Cert in Managing Misconduct & Domestic inquiry
- Professional Cert in Recruitment & Selection
- Professional Cert in Labour Law & Industrial relations.
Timeline
Account Cum Admin Assistant
KET & CO
02.2024 - 08.2024
Senior HR Executive
Rakan Ikhlas Services Sdn. Bhd
01.2023 - Current
HR Specialist
Travel Recommends Sdn. Bhd
01.2021 - 12.2022
Senior HR & Admin Executive
SOFTENGER (M) SDN BHD
03.2016 - 06.2020
Assistant Human Resource Manager
ACCORD INFOCOM SOLUTIONS SDN BHD
04.2013 - 12.2014
Account Receivable Assistant
VENTRAX MANAGEMENT SDN BHD
Admin Support Assistant
IBM CYBERJAYA
Bachelor of Accounting and Finance -
University of Greenwich, UK
Diploma in Accounting - undefined
SEGI College, Subang Jaya