KALAIVANI SOCKALINGAM
Puchong
Summary
Almost 10 years' experience in Finance, Human Resources and Compensation Benefit. Experience in Times off (payroll software) SQL & HRIS Software (infotech). Extensive experience supporting IT, Finance & Accounting Firm. Proficient in using MS Excel, Lotus notes, MYOB and Microsoft outlook.
Overview
11
11
years of professional experience
Work History
Account Receivable Assistant
VENTRAX MANAGEMENT SDN BHD
- Managed up to date billing system
- Reconciled account details for non-payments
- Administered account receivable and maintain daily accounts transaction
- Managed supplier payments
- Assisting on company partial accounting & payroll
Admin Support Assistant
IBM CYBERJAYA
- Provided admin support for managers
- Booking flight, hotel and taxi
- Managed calendar
- Update claims and expenses into the system
- Scheduled meetings with overseas client
- Undertook all the task assigns by the Managers.
Senior HR Executive
Rakan Ikhlas Services Sdn. Bhd
01.2023 - Current
- Responsible for human resource and admin function
- Responsible for maintaining, developing, and implementing office policies by setting up procedures and standards
- Giving operation support to business operation and project team department
- Ensure employees follow to company standards and work procedures
- Manage and prepare staff payroll processing (attendance, leave management record, EPF, Socso, PCB etc)
- Check employees' attendance, leave record and manage overall staff personnel files
- Prepare HR-related documents including letters and memos
- Manage employees' database and ensure employee records are updated
- Manage the on boarding, orientation, welcome introductions and exit formalities
- Ensure timely notification and updates on confirmations, contract renewals and etc
- Regular update of all HR related databases, i.e
- Personnel, training suppliers, HR service providers, filing system, payroll system to serve all HRM purposes
- Perform other related duties related to HR and administrative duties
- Perform any other duties as assigned by the Management from time to time
- Responsible for all IR matters, labour disputes, grievances, misconduct, handle staff discipline actions including issuances of warning letter, show cause letter& termination letter
- Assist and handle overall process of recruitment function which includes creating job description, job posting, screening, manage interview and do reference checking
- Training & developing staff under internship program
- Managing staff hostels such, prepare tenancy and termination of agreement
- Property management such as advertise for rental and follow up payment for monthly rental
- Arranging sports club, company activities and festive celebration
- Managing vehicle inspection & monitor vehicle through katsana system
- Creating SOP for each job scope
- Upkeep office & company business license renewal
Account Cum Admin Assistant
KET & CO
02.2024 - 08.2024
- Monitored company bills and expenses
- Organized daily routine, answered phone calls, fax, email, and other courier services
- Updated monthly account's transaction, data entry, posting general ledger, and other operational routines for clients
- Filing and maintained proper record keeping
- Prepared tax documents for tax submission
- Assisting on company secretarial job
- Maintained proper records on employee's attendant
HR Specialist
Travel Recommends Sdn. Bhd
01.2021 - 12.2022
- Responsible for the full spectrum of HR functions
- Compensation & benefits, leave management, employee relations and other HR administration function
- Manage seamless from offer, onboarding employees, Induction, conducting reference checking and offboarding
- Responsible for the preparation and processing of the monthly payroll reports, ensure timely payment on monthly statutory contributions and other payment related, resolve payroll discrepancies by collecting & analysing information
- Scheduling & conducting interview and evaluate qualified candidates to hiring based on criteria and guideline
- Assist and ensure a smooth implementation of eHRMS, eLeave, eClaims system within the companies
- Manage and maintain employee database in HRMS system
- Monitor staff daily attendance via HRMS system
- Assist and handle overall process of recruitment function which includes job posting, screening and manage interview
- Attend & manage career fairs
- Assist with the necessary preparations for employee confirmation, performance management, employee transfers, salary increment and other HR related matters
- Ensuring legal compliance on all statutory requirement in cases such as redundancy, termination and disciplinary action
- Update employee Handbook, SOP, Memo and other HR related documents from time to time
- Responsible for all IR matters, labour disputes, grievances, misconduct, handle staff discipline actions including issuances of warning letter & termination letter
- To manage compensation and benefit, employee relation matters
- Required to implement various HR policies, procedures, and controls relating
- Propose and set up the company's benchmark of salary structure and salary rank system, and formulate a salary management system in line with the company's position system
- Assist Manager to develop, review & update disciplinary policy, processes & procedures
- Assess training needs and coordinate learning and development initiatives for all employees
- Plan and coordinate training according to the training calendar, search for training vendors, arrange in-house
- Prepare HR reports such as movement, headcount, summary, cost centre allocation and payroll breakdown reports and claims checking
- Work closely with HR Manager and responsible on the team execution, communication within the team and assist in HR projects / assignment
- Prepare & Monitor of Tenancy Agreement for group of companies is promptly renewed
- Perform any other had hoc task assigned from time to time by the management.
Senior HR & Admin Executive
SOFTENGER (M) SDN BHD
03.2016 - 06.2020
- Issue Offer letter as per standard format & follow-on acceptance
- Processed EP for foreign worker & Handle Other EP matters (temp replacement)
- Handling of statutory tasks with LHDN/EPF/Socso depts
- And resolve issues
- Ensuring all payroll transaction is processed efficiently
- Collecting, calculating and entering data in order to maintain and update payroll information
- Compiling summaries of earning, deduction, leaves, disability non-taxable wages & reporting on this
- Handle on boarding claims, OT and reimbursement
- Handling timesheets and payroll as per timeline
- Follow up with employees to submit leave application and maintain the same for payroll
- Maintain employee records, Update employee record in the payroll system & General filing and upkeep of records
- Prepare income tax clearance documents for exit employee, confirm with client the last Working Day and advise employee on withholding salary
- Ensure all settlement has been done correctly before experience letter issued to employees to complete their exit formalities
- Respond to background verification requests in future
- Conduct background verification for new employees
- Maintain reports for several HR & Admin activities which are to be updated regularly
- Managing day-to-day finance & account (PO, DO, INVOICES, BILLING, PETTY CASH)
- Payment follows ups & bank reconciliation
- Audit preparation and responses to auditors & company secretary related to tax matter
- Interaction with clients & attend to employee's queries
- Ensure that all cash flow is properly administrated and monitored
- Audit preparation and responses to auditors
- Bookkeeping of documents, statements and invoices
- Interaction with clients & attend to employee's queries
- Training & development
- Support to other teams (BD, recruitment)
- To assist in preparing employment contracts, issuance of warning letters, monitor employees probation period, preparation of confirmation, transfer and promotion letters
- Attended to few employees Industrial court cases.
Assistant Human Resource Manager
ACCORD INFOCOM SOLUTIONS SDN BHD
04.2013 - 12.2014
- Responsible for all the human resource matters related to the company
- Accurate completion of monthly payroll processes and ensuring deadlines are complied
- Liaison with the respective government bodies on statutory relevant issues (LHDN, KWSP, SOCSO and Custom
- Attended to employees' request or queries on HR issues
- Responsible for all the human resource matters related to the company
- Maintained HR tracker data and records management
- Undertook special assignment; performed any other duties as assigned by superior
- Responsible for all working permit (new, renewal and cancelation) for expatriates
- Prepared an offer letter to the new employee and salary slips
- Distribution of Health card and cancellation of medical card
- Managing supplier payments and handling petty cash for office
- Managing up to date billing system, calculate time sheets and prepare monthly invoices
- Office maintenance & upkeep
- Directly reporting to Managing Director
Education
Bachelor of Accounting and Finance -
University of Greenwich, UK
Diploma in Accounting - undefined
SEGI College, Subang Jaya
Skills
Works well in a team, good time management, good in communication both written and communication, work well under pressure and adaptable
Activities Involvement
- Participated in GCAP (government program for one month) increase my confident level and how to think critically to solve management issues.
- Participated in National service I learned how to work well in a team with the people from various backgrounds.
Trainings Attended
- Certification in Full Set Accounts & Taxation & GST, Jasa Consultancy
- Certification in SQL Computerized Accounting, Jasa Consultancy
- Times payroll training, Times Software Sdn Bhd
- Certificate of Completion Bridal Make up & hairstyling
- Certificate of Completion Eyebrow & Micro blading
- Certificate of Completion Lip Semi Perm Make up
- Certificate of Completion Customer Care Professional
- Certificate of Completion Beauty prenuer tuning your passion into profit.
- Certificate of Completion Master class of Professional Make up Artistry
- Certificate of Completion Hairdressing Course
- Certificate In Accounting Skill For Accounts
- Certificate of Achievement HR for Executive
- Certificate of Achievement Entrepreneurship & Digital Marketing
- Professional Cert in Human Resource Management
- Professional Cert in Managing Misconduct & Domestic inquiry
- Professional Cert in Recruitment & Selection
- Professional Cert in Labour Law & Industrial relations.
Timeline
Account Cum Admin Assistant
KET & CO
02.2024 - 08.2024
Senior HR Executive
Rakan Ikhlas Services Sdn. Bhd
01.2023 - Current
HR Specialist
Travel Recommends Sdn. Bhd
01.2021 - 12.2022
Senior HR & Admin Executive
SOFTENGER (M) SDN BHD
03.2016 - 06.2020
Assistant Human Resource Manager
ACCORD INFOCOM SOLUTIONS SDN BHD
04.2013 - 12.2014
Account Receivable Assistant
VENTRAX MANAGEMENT SDN BHD
Admin Support Assistant
IBM CYBERJAYA
Bachelor of Accounting and Finance -
University of Greenwich, UK
Diploma in Accounting - undefined
SEGI College, Subang Jaya
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