June Chu Sook Kuan
HR Cum Admin Officer
K. L.
Summary
- In-putting data accurately and efficiently.
- Providing human resource and administrative support in the office.
- Serve salary payment properly and minimize payment error in a company.
- Managing an office, fielding inquiries, overseeing office inventory, scheduling meetings and supervising other administrative personnel.
- Assisting with verbal and written communication to ensure smooth operations.
- A highly motivated individual who can provide a high level of administrative support to enable the smooth running of a busy office. Willing to accept the lesson, adapt to new systems and have a strong determination to complete a task properly and professionally.
Overview
14
14
years of professional experience
2014
2014
years of post-secondary education
4
4
Languages
Work History
HR Assistant
BH Bersatu Bina Sdn Bhd
01.2023 - Current
- Prepare monthly payroll for HQ staff and workers, covering basic pay, overtime (OT), and sub-wages.
- Ensure accuracy and timeliness in payroll processing.
- Monthly salary data analysis & able to handle confidential information professionally.
- Administer the platform for petty cash claims and filings.
- Input data into accounting software and ensure proper filing of regulatory documents.
- Basic understanding of bookkeeping and accountancy procedures.
- Able to prepare and send invoices/Delivery Orders (DO) promptly.
- Generate and send monthly Statements of Account (SOA)
- Follow up on overdue payments and ensure timely collections.
- Engaging in accordance with company standards and procedures.
- Setting appointments and implementing office policies.
- Handle the full process of applying, renewing, and cancelling work permits, visas, and other immigration documents for foreign workers.
- Liaise with government bodies (e.g., Immigration Department, Labour Department, etc.) and appointed agents
- Maintain accurate and up-to-date records of all foreign workers’ documents.
- Stay up-to-date with changes in labour and immigration laws and advise management accordingly.
- Maintain accurate staff leave records & Procure office supplies
- Assist with staff expense claims and handle HR-related correspondences (eg: employees' confirmation, promotion, transfer, disciplinary and other employment related letters).
- Assist in the preparation of payroll/analysis reports and other documents as needed.
- Ensure the accuracy of whole payroll processing & complete within the timeline, including calculating salaries, deductions etc.
- Perform other duties when required by Company.
HR Cum Admin Assistant
Fikrah Bina Sdn Bhd
06.2019 - 12.2022
- Assist with day to day operations of the HR functions and duties
- Processing payroll, which includes ensuring vacation and sick time are tracked in the HR system
- Check & calculate the amount payable in wages and assist all kind of payroll reports
- Prepare and distribute salary slips and documents to all site workers
- Prepare cash out list and assist in packing salary for cash workers
- Conducting enrollment process for employees
- Handle and modify APS (Bank) and foreign workers (Cash) payroll analysis
- Ensure APS and Foreign Workers ' personal details updated from time to time
- Calculate the amount payable in annual leave to be given and prepare incentive reports for all employees
- Participate in writing and preparing employees' handbook
- Participate in creating HR letters and scheduling office memos
- Completing termination paperwork and assisting with exist interviews
- Assist with the completion of compensation and benefit documentation
- Maintain HR files/databases and electronic/hard copy filing system
- Assist with employee requests regarding HR issues, rules and regulations
- Recommending any correction action in a company
- Maintain records related to grievances, performance reviews and disciplinary actions
- Handle permit and process documentation of foreign workers from time to time
- Participating in benefits tasks, such as medical/ petty cash claim resolutions
- Participating in Internal Audit of ISO 9001:2015 Quality Management System Training
- Provide backup to the Receptionist when breaks/vacation coverage.
Administrative Assistant
Ban Hin Electrical & Construction Sdn Bhd
07.2017 - 05.2019
- To verify and calculate site workers ' punch cards up to 200 employees
- To check, calculate the amount payable in wages and assist all of payroll reports
- To prepare and distribute salary slip and copies of punch cards to all site workers
- To prepare cash out list, cognosis list and assist in packing salary for foreign workers
- To serve salary payment properly and minimize payment error in a company
- Answering site workers ' incoming calls and questions
- Preparing new site worker files and collecting employment and bank information
- Deal with benefit enrollment process for site workers
- Handle and modify APS (Bank) and foreign workers (Cash) payroll analysis
- Ensure APS and Foreign Workers ' personal details updated from time to time
- Calculate the amount payable in annual leave to be given and incentive for site workers
- Prepare and modify documents including render statement of remuneration of site workers (EA Form) etc.
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system and handle requests for information and data
- Handle administrative requests and queries from senior managers
- Participating in benefits tasks, such as medical claim resolutions
- Participating in Internal Audit of ISO 9001:2015 Quality Management System Training
- Provide backup to the Receptionist when breaks/vacation coverage
- Maintain accurate records by entering data into the applicable computer programs such as diesel records and create new records as necessary.
Admin Clerk
Seng Yap Tractor Works Sdn Bhd
08.2015 - 07.2017
- Managed all administrative work in the office.
- Maintaining the office's stationery, catering supplies and IT equipment.
- Responsible for managing telephone calls, emails, writing letters and documents.
- Raising purchase orders, processing invoices, delivery orders and receipts.
- Organizes and maintains filling system.
- Calculate the amount payable in wages.
- Assist all of payroll reports.
- Resolve payroll differences and errors to ensure accuracy.
- Prepare payroll documents for paying salaries for site workers.
- Respond to payroll processing inquiries.
Admin Clerk
Kaizer Frozen Food Sdn Bhd
12.2013 - 08.2015
- Handled all customer requests and inquiries.
- Processing incoming and outgoing mails.
- Gathering useful and important information by phone, letter, email or in person.
- Recording and updating customer and supplier database.
- Involved in the typing and the creation of documents as well as the processing of client information.
- Printing and collating all paperwork required for the next working day.
- Photocopying and scanning administrative documents.
- Input information from source documents into an automated system and ensure accuracy of input.
Assistant Preschool Teacher
Q-Dees Bandar Country Homes
01.2012 - 11.2013
- Maintained subjective records on each student's educational development.
- Worked with the Lead Teacher to develop weekly activity plans.
- Assisted the Lead Teacher in preparing major material in class.
- Assisted the Lead Teacher made budgeting planning in school events.
- Selected appropriate games and stories for the children.
- Helped the Lead Teacher to prepare computer in library to be used by children.
- Checked lunch room and also the menu.
- Received calls and inquiries also gave respond to them, especially parents and visitors.
Education
SPM - Science Stream
SMK Taman Desa Rawang
Diploma in Early Childhood Education - School of Education and Social Science (SESS)
Management & Science University
11.2012 - 06.2015
Skills
Record preparation
Employee relations
Payroll administration
Human resources administration
Ability
- Able to work with Microsoft Office package.
- Have good communication both oral and written.
- Advanced in clerical tasks and relevant HR functions.
- Ability to calculate accurately.
- Familiar with some software related data entry.
- Capable for working in a team and independent.
- Able to work with deadlines.
- Strong organizational and good public service skills.
- Basic knowledge of labor laws of Malaysia.
- Facilitating effective communication, and coordinating office events and meetings.
Languages And Computer Skills
- Proficient in written and Intermediate spoken in Mandarin, Cantonese, English and Malay Language.
- Good knowledge and skills of Microsoft Words, Microsoft Excel, Microsoft Outlook, Microsoft Power Point.
- Able to coding, data analysis and database management.
- Ability to collaborate & perform basic bookkeeping or financial tasks.
- Provided support in customer orders and purchase orders (POs) into the system.
- Ability to multitask and prioritize work.
- Provided support in managing appointments and handling both internal and external communications.
- Experienced in using AutoCount, SQL, UBS, CTE Payroll, and TimeTec Payroll systems etc.
Hand Phone
+6014 368 2578 (Prefer WhatsApp as I might not be available to take calls)
Expected Salary
$3,500.00 (Negotiable)
Availability Date
One month notice to current employer (Subject to change at any time)
Personal Information
- Age: 31
- Date of Birth: 01/06/94
- Gender: Female
- Nationality: Malaysian
- Marital Status: Married
Timeline
HR Assistant
BH Bersatu Bina Sdn Bhd
01.2023 - Current
HR Cum Admin Assistant
Fikrah Bina Sdn Bhd
06.2019 - 12.2022
Administrative Assistant
Ban Hin Electrical & Construction Sdn Bhd
07.2017 - 05.2019
Admin Clerk
Seng Yap Tractor Works Sdn Bhd
08.2015 - 07.2017
Admin Clerk
Kaizer Frozen Food Sdn Bhd
12.2013 - 08.2015
Diploma in Early Childhood Education - School of Education and Social Science (SESS)
Management & Science University
11.2012 - 06.2015
Assistant Preschool Teacher
Q-Dees Bandar Country Homes
01.2012 - 11.2013
SPM - Science Stream
SMK Taman Desa Rawang
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