Julaili Brahim

Purchase Requisition Process and Purchase Order Issuance

• Responsible to oversee the end-to-end procurement process, from requisition to purchase order issuance via Procurement Management System.

Vendor Evaluation

• To assess and analyze the performance and capabilities of a vendor after job completion and to prepare a report after the completion of vendor evaluations.

Tendering Process

Responsible for managing and facilitating the end-to-end tendering process, ensuring the organization's procurement needs are met through competitive and transparent bidding.

Vendor Registration Process

• Complete the vendor registration procedure in the Procurement Management System by obtaining the vendor's details and pertinent supporting documents and perform due diligence on the new vendor by checking the vendor's background with the Malaysian Companies Commission, Malaysian Insolvency Department, and Malaysian Anti-Corruption Commission.

Administration

• Maintaining and updating the Procurement Policies / SOP

• Update documents for Monthly Dashboard Reporting.

• Ensure that all procurement records and documentation are up-to-date and compliant with ISO certificates.

• Assist on other day-to-day operation and activities of the Procurement Unit.

ACHIEVEMENTS

• Designed and implemented a Vendor Selection Template, enhancing sourcing decision accuracy and reducing the risk of selecting non-compliant vendors.
• Improved vendor management processes by creating a Preferred Vendor List to reduce procurement cycle times and standardizing supplier performance evaluations.
• Streamlined vendor management and cut down on time spent on manual sourcing tasks by creating a centralized Vendor Database.
• Developed and implemented a Price Agreement between MYNIC and Preferred Vendors, enhancing supplier relationships and securing competitive pricing.
• Designed paperwork for Sustainable Procurement Practices, integrating ESG (Environmental, Social, and Governance) initiatives into procurement workflows.

• Review requisitions and clarify with the user departments on any discrepancy or incomplete information with regards to specification, quality, quantity, and delivery requirements.
• Selects the most competitive source from both new and existing vendors/suppliers and negotiates for the best deal.
• Manage and track Purchase Requisition/Purchase Order on the internal system to make sure the procurement projects are delivered on time.
• Liaise with existing suppliers on quotation request, price negotiation and delivery effectively and sourcing new potential suppliers.
• Reconciliation of Purchase Orders and Invoices
• Maintain a good relationship with existing suppliers.
• Ensure the procurement documentations and database are complete and stored appropriately for reference and audit purposes.
• Assist in any ad hoc tasks as and when required.

Administration

• Provide administrative support to the project to execute HR and general administrative activities to support the operations of the English Language Training (ELT) project.
• Assist in the expatriates' benefits and claim processing for housing tenancy, car rental, schooling, medical, home leave and relocation (if any).
• Provide general administrative support to the project management office (PMO) to support the operational requirements of the project.
• Maintain and update various filing and records management systems for expatriate and related documentation of ELT project to ensure confidentiality, as well as ease of retrieval.

Expatriate Human Resource Management

• Prepare relevant documentations and forms required for immigration related expatriate employment affairs, to ensure timely submission of required documentation, in compliance with prevailing regulations and requirements.
• Prepare relevant documents for tax clearance for all expatriates.