JIVITHA SRI A/P BALAKRISHNAN

1. HUMAN RESOURCE

• To place and ensure text for vacant job positions are advertised in the right media.
• Arranging & conducting Interviews/Initial screening the candidates/ helping in recruitment processes.
• To process application forms of successful candidates and Prepares Letter of Offer to selected candidates.
• Provide advice and assistance when conducting staff performance evaluations.
• Reviews, updates and maintains proper filing of insurance policy, handbook, performance appraisal form and training schedules
• To ensure that staff data are properly maintained.
• To ensure that all staff are issued with Staff ID
• To update staff data in Quick Pay payroll system
• To check and process staff overtime and allowance
• To generate relevant reports form Quick Pay payroll system
  - Payroll detail listing
  - Pay slip
  - Payroll transaction listing
  - Employee Master file listing
  - CP39, EPF, EIS & Socso
  - EA Form (at year end)
• To ensure timely Payment of EPF, Socso & Income Tax dept.
• To issue letters to staff as and when required.
  - Warning
  - Disciplinary action
  - To Whom It May Concern:(To assist staff in obtaining loans)
• Timely issuance of punch card.
• Record, maintain and monitor attendance to ensure employee punctuality.
• To arrange and delete insurance coverage for staff recruited and resigned
• To attend to staff complaints with regards to staff welfare.
• To check and monitor staff leave, medical claims – do not exceed entitlement.
• To issue staff resignation letter.
• To ensure that all company asset & property are returned when staff resigns otherwise salary is deducted for non - return item.

2. ADMINISTRATION

• To ensure that the reception area is properly manned
• To ensure that in-coming & out – going calls are promptly handled.
• Responds to phone, email and in person enquiries – providing general information and referring enquiries
• To summaries petty cash payment for reimbursement.
• To process and make payment for petty cash claims
• To ensure that stationery stock are replenished timely
• To ensure that stationary is purchased at the lowest price by obtaining a minimum of 3 quotations
• To control usage of stationery
• To maintain and update stationery stock movement
• Maintain yearly company insurance renewal
• To ensure that insurance certificate to Purchasers are properly kept and issuance is recorded
• To notify Insurer on claims due to accidents
• To process claims forms
• To ensure that all out- going correspondences are properly recorded for dispatch
• To organize and monitor Dispatch Clerk daily work
• To issue purchase requisition form
• To ensure that items as per purchase order is delivered
• To verify and acknowledge Delivery Order
• To batch Delivery Order with Invoice & Purchase Order and approval from Operations Manager
• Checking, monitoring & preparing reports on utility bills (Telekom, Maxis etc.)