JEYANTHI A/P KASINAN SUBRAMANIAM
PAYROLL INTEGRATION MANAGER
Summary
Professional with extensive background in integration management, adept at delivering seamless system integrations and driving operational efficiency. Skilled in project management, data migration, and stakeholder communication, ensuring smooth transitions and alignment with business goals. Strong focus on collaboration, adaptability, and achieving measurable results, fostering reliable and cohesive team environment. Proven ability to navigate complex technical challenges and deliver impactful solutions.
Overview
29
29
years of professional experience
Work History
Payroll Integration Manager – Global Payroll Team
Novartis Malaysia
07.2024 - Current
- Delivers strategic global/regional payroll integration projects within Asia Pacific Payroll Services team.
- Drives and is accountable for successful Payroll Integration between Workday and multiple payroll service providers in the region to ensure smooth payroll delivery on time, in budget, quality and within agreed timeline
- Coordinate the alignment of country scope, assessing country-specific requirements and support execution of the project activities completion of deliverables
- Coordinate the existing payroll landscape (compensation elements and benefits plan)
- Reviews the existing processes and redefines them post the Workday Integration – processes, automation and envisioning the new operating model
- Assist in discussion on identifying stranded data for each country and work with relevant team to define practical solution post integration
- Works with Project Managers, Business Owners, Service owners, Payroll vendor partners, Operation team to ensure integration deliverables of the project
- Collaborates with Global Payroll Team
- Support the APAC Payroll team in ensuring effective service delivery
- Leads the Global Customization Report with Global Reporting team
- Coordinate with Global Payroll team and initiate root cause analysis and Lesson Learned for Post integration
- Contract role
Team Lead-Compensation & Benefits-People Ops Dept
iPrice Group Sdn Bhd
09.2022 - 04.2023
- Company Overview: (Approx. – 180 employees)
- Reporting to Co-Founder & CEO; Direct reports - 1
- Managed end-to-end payroll processes and ensure compliance with govt authorities
- Responsible for payroll reports, statutory reports, bank files, and journals for Finance dept.
- Oversees expatriate management matters (work visa applications, renewals & queries)
- Provides full employee life cycle management – serves as a point of contact for employee and manager inquiries relating to payroll, visa, and employee benefits services
- Takes ownership of the quality of employee information in the HR systems and database, i.e ensuring accuracy and completion promptly
- Provides support on performance review exercises
- Responsible for and updates the Company's policies and practices
- Oversees employees' benefits management
- Provides support on industrial relations matters; including but not limited to termination, disciplinary issues, handling grievances, and employee legislation
- Achievement
- 1. Managed data accuracy in BrioHR database – HRIS system
- 2. Updated Company Employee Handbook
HR Manager
Savena Logistics (M) Sdn Bhd
03.2020 - 08.2022
- Company Overview: (Approx. – 100 employees)
- Reporting to Managing Director; Direct reports - 3
- Managed & accountable for payroll delivery for 5 subsidiaries
- Responsible for payroll reports, statutory reports, bank files, and journals for Finance dept.
- Manage Year End increment, bonus process, Performance Appraisal
- Manage training programs (virtual & face-to-face)
- Oversees employee's movements – contracts, confirmation, transfer, promotion, increment, show cause, warning, resignation letters & confirmation appraisal forms
- Oversees the HR administration – annual leaves, medical & GHS
- Staff welfare - Liaise with employees on matters involving discipline, information, advice, and clarifications on procedures/policies/benefits
- Counsel employees when the need arises & conduct domestic inquiries
- Achievement
- 1. Introduced New system & overall process for HRIS, Payroll & e-leave system
- 2. Re-engineered Company Employee Handbook
- 3. Implementation of Disciplinary Procedures
- 4. Introduction to Code of Conduct
- 5. Standardization of all HR Forms
- 6. Implementation - GHS Insurance for employees
HR Partner – Compensation & Benefits (Msia, Spore, Indon)
ROCKWOOL Malaysia Sdn Bhd
01.2019 - 05.2019
- Company Overview: (Approx. – 300 employees)
- Reporting to Regional HR Manager (Msia, Spore, Indon, Korea); Direct reports - 2
- Manage & accountable for payroll delivery for 3 countries– Malaysia, Singapore & Indonesia
- Prepare payroll reports, statutory reports, bank files and journals for Finance dept.
- Manage job grading, job matching and benchmarking
- Employee movements – contracts, confirmation, transfer, promotion, increment, warning, resignations letters & confirmation appraisal forms
- Responsible for overall Mobility and Expatriates management
- Business partner to employees on C&B queries
- Achievement
- 1. Implementation – GHS insurance for employee & family (Malaysia & Singapore)
HR Operations Lead – Global HR Solutions Dept
Cargill Holdings (Malaysia) S/B
01.2018 - 12.2018
- Company Overview: (Approx. – 800 employees)
- Reporting to HR Solutions Market Leader – Southeast Asia & Japan; Direct reports - 6
- Manage & accountable for the delivery of core operational HR Services such as Payroll, Compensation & Benefits.
- Responsible for ensuring all approved controls are applied for Payroll Delivery
- Manage payroll outsourced vendor - ADP
- Manage & deliver HR operational services with a strong client focus to businesses, stakeholders & employees through the Myhr portal & Remedy Force request
- Responsible & ensure service delivery is compliant with laws, regulations & corporate policies
- Identify opportunities for Continuous Improvement and standardization on processes
- Responsible and representing Malaysia in the APAC & Regional Compensation team
- Engage and coordinate HR professionals in related areas across the market for effective HR operational services
- Responsible for overall Mobility and Expatriate management
- Achievement
- 1. Manage & facilitate Implementation of HR Transformation project- kick off - April 2018
- 2. Responsible and managed HR Ops team for monthly Payroll Delivery
- 3. Managed HR Ops team to close daily Remedy Force request
Payroll & Admin Specialist – HR Dept (Msia & Spore)
Campbell Cheong Chan (M) S/B
10.2012 - 12.2017
- Company Overview: (Approx. –450 employees)
- Reporting to HR Director; Direct reports - 3
- Managed & accountable for payroll delivery for 2 countries - Malaysia & Singapore
- Manage job grading, job matching and benchmarking
- Prepare payroll reports, statutory reports, bank files, and journals for Finance dept.
- Liaise closely with HR Reg-Aust on data mgmt. Via Workday system & benefits alignments
- Manage Year End increment & bonus process Performance Mgmt. system in Workday
- Participate in annual salary & benefits survey- Mercer TRS, Morph & MEF survey.
- Employee movements – contracts, confirmation, transfer, promotion, increment, warning, resignations letters & confirmation appraisal forms
- Oversees the administration – annual leaves, medical & GHS & PA
- Business partner to employees on C&B queries
- Achievement
- 1. Implementation new benefits – EPF 14%(e'yer) & Grp Hospitalization & Surgical for family
- 2. Manage job analysis, job matching, job grading and benchmarking
- 3. Re-engineered Company Employee Handbook
- 4. Introduced new system & overall process for HRIS, TMS, Payroll & e-leave system
- 5. Manage & responsible for Health & Wellness program
- 6. Responsible for overall Expatriate transfers
Snr Payroll Executive – Compensation & Benefits Division
SCA Hygiene Malaysia S/B
06.2011 - 09.2012
- Company Overview: (Approx – 1400 employees)
- Reporting to Compensation & Benefits Manager; Direct reports - 2
- Liaise closely with Internal depts. on the needs & wants of the overall payroll payouts
- Prepare payroll reports, statutory reports, bank file and journals
- C&B projects – salary surveys (Mercer), salary stimulation reports, medical benefits & etc
- Involve in adhoc projects to improvise department's process and flow
- Liaise with Govt board - EPF, Socso, LHDN, ASB, HRDF on payment and other inquiries
- Achievement
- 1. Manage overall payroll processing of 1400 headcount – 2 co's
- 2. Review and implement current HRIS/Payroll system enhancement
- 3. Review and implement current insurance policy from GPA to GTL
Senior Payroll Analyst – HRS Services (Msia & Aust)
Symphony BPO Solutions S/B
03.2010 - 12.2010
- Company Overview: (Approx – 850 employees)
- Reporting to Senior Payroll Manager; Supervise 2 junior payroll analyst
- Involve in management meetings and overall activities in the dept
- Liaise closely with client Hub on the needs and wants of the overall process
- Ensure timeliness and accuracy of payroll as per Service Level Agreement
- Prepare regional reports, statutory reports, bank file, GL & IR, pay slips and payroll calendars
- Handle a few regular and ad-hoc runs of payroll in a month
- Liaise with Helpdesk on closure of any open cases & Govt board on payment and inquiries
- Achievement
- 1. Manage overall payroll processing for Malaysia & non-M'sia client – Australia
Senior Human Resources Executive (Generalist)
ECS Kush Sdn Bhd
06.2005 - 02.2010
- Company Overview: (Approx – 450 employees)
- Reporting to Human Resources Manager; Direct reports - 1
- Prepare payroll/management reports
- Liaise with Insurance agent on PA, hospitalization and term life claims
- Staff welfare - Liaise with associates on matters involving discipline, information, advises and clarifications on procedures/policies/benefits
- Counsel employees when the need arises & conduct domestic inquires
- Liaise with Govt board – LHDN, KWSP, Socso and PSMB on payment/other arising issues
- Liaise with recruitments agencies/e-recruitment for job posting
- Training – Liaise with PSMB on claims for training attended
- Yearly Performance appraisal
- Documentation – contracts, confirmation, transfer, promotion, increment, warning, resignations letters & performance appraisal forms (monthly & yearly)
- Achievement
- 1. Manage overall payroll processing of 5 subsidiaries
- 2. Recruitment and selections
- 3. Review and compile - Manpower Planning & Target setting objectives – all dept heads
Human Resources Executive (Contract)
Ingram Micro Sdn Bhd
12.2004 - 05.2005
Human Resources Assistant (Temp)
BASF (M) Sdn Bhd
01.2004 - 08.2004
Human Resources Officer
Linfox M Logistics (M) Sdn Bhd
07.2003 - 12.2003
- Company Overview: (Approx 600 employees)
- Reporting to Human Resources Manager & Senior Human Resources Executive
- Responsible for the full spectrum of Human Resources functions including handling payroll for 1 subsidiary, recruitment, training and development, industrial relations & etc
- Staff welfare - Liaise with Supervisor/staffs on matters involving discipline, information, advises and clarifications on procedures/policies/benefits
Human Resources cum Admin Assistant
Federal Publications S/B
03.1997 - 06.2003
- Company Overview: (approx250 employees)
- Reporting to Group Human Resources Manager & Human Resources Executive
- Recruitment and selection of employees & conduct interviews (non – executives)
- Planning and designing for recruitment ads and liaise with advertising agency
- Administration – monitor employees' attendance, stock ctrl & distributions of uniforms
- Reports – staff headcount, medical expenses, leave, medical leave, overtime, etc.
- Documentation – contracts, confirmation, transfer, promotion, increment, warning letters, memos to outlets, payroll inputs, appraisal forms (monthly & yearly), resignations
- Leave, medical, EPF & Socso applications, transportation.
Education
Bachelor of Arts (Hons) - Business Administration
University of Bolton
Diploma - Business Administration
Associations of Business Executive (ABE)
Sijil Tinggi Pelajaran Malaysia (STPM) – Full certificate - undefined
Institute Makmur
Sijil Pelajaran Malaysia (SPM) – Grade 2 - undefined
Sekolah Menengah Convent
Skills
HRIS system – SAP, Workday, People Soft, BOSS HRMS, Orisoft (HRMwin)
Payroll Software – SAP, Easy Pay, Quick Pay, People Soft, e-hr Frontier
Requirements gathering
Stakeholder management
Data integration
Teamwork and collaboration
Quick learner
Time management
Problem-solving abilities
Multitasking Abilities
Excellent communication
Decision-making
Self motivation
Adaptability and flexibility
Verbal and written communication
Effective communication
Active listening
Problem-solving aptitude
Root-cause analysis
Vendor relationship management
Training
- Understanding Malaysian Labour Law 1955
- Akta Kerja 1955 - Penamatan & Pemberhentian Kerja
- Introduction on Scheduler Tax Deduction Msia
- Bengkel KWSP
- Bengkel Pembangunan Sumber Manusia (HRDF)
- The New Monthly Tax Deduction Rules
- Updates of National Minimum Wages & Implementation Retirement Age
- Mercer – APBFC & TRS survey
- Watson Wyatt Salary Survey
- Morph & MEF Salary Survey for Executives & Non-Executives
PERSONAL ATTRIBUTES
- Managed payroll delivery for more 1,400++ headcount
- Payroll experience for various countries - Msia, Spore, Indon, Aust.
- Manage job analysis, job matching, job grading and benchmarking
- Implemented new HRIS & payroll system
- Conduct internal and external survey on Industry's benefits and benchmarking
- Fair knowledge with Malaysian Labor Law
- Involved in Yearly Performance Management process
PERSONAL DETAILS
- I/C.No : 731006-10-5954
- Marital status : Married
Accomplishments
- Supervised team of 6 staff members.
- Documented and resolved [Issue] which led to [Results].
- Achieved [Result] through effectively helping with [Task].
- Collaborated with team of [Number] in the development of [Project name].
- Achieved [Result] by introducing [Software] for [Type] tasks.
- Achieved [Result] by completing [Task] with accuracy and efficiency.
Timeline
Payroll Integration Manager – Global Payroll Team
Novartis Malaysia
07.2024 - Current
Team Lead-Compensation & Benefits-People Ops Dept
iPrice Group Sdn Bhd
09.2022 - 04.2023
HR Manager
Savena Logistics (M) Sdn Bhd
03.2020 - 08.2022
HR Partner – Compensation & Benefits (Msia, Spore, Indon)
ROCKWOOL Malaysia Sdn Bhd
01.2019 - 05.2019
HR Operations Lead – Global HR Solutions Dept
Cargill Holdings (Malaysia) S/B
01.2018 - 12.2018
Payroll & Admin Specialist – HR Dept (Msia & Spore)
Campbell Cheong Chan (M) S/B
10.2012 - 12.2017
Snr Payroll Executive – Compensation & Benefits Division
SCA Hygiene Malaysia S/B
06.2011 - 09.2012
Senior Payroll Analyst – HRS Services (Msia & Aust)
Symphony BPO Solutions S/B
03.2010 - 12.2010
Senior Human Resources Executive (Generalist)
ECS Kush Sdn Bhd
06.2005 - 02.2010
Human Resources Executive (Contract)
Ingram Micro Sdn Bhd
12.2004 - 05.2005
Human Resources Assistant (Temp)
BASF (M) Sdn Bhd
01.2004 - 08.2004
Human Resources Officer
Linfox M Logistics (M) Sdn Bhd
07.2003 - 12.2003
Human Resources cum Admin Assistant
Federal Publications S/B
03.1997 - 06.2003
Diploma - Business Administration
Associations of Business Executive (ABE)
Sijil Tinggi Pelajaran Malaysia (STPM) – Full certificate - undefined
Institute Makmur
Sijil Pelajaran Malaysia (SPM) – Grade 2 - undefined
Sekolah Menengah Convent
Bachelor of Arts (Hons) - Business Administration
University of Bolton