Jessica Selvarani Anthony Dass (MBA)

Subcontract Procurement:

• Collaborate with sales, GCOEs and project teams to identify subcontracting needs and requirements for tender preparation for business automation system especially for security system.
• Source the right subcontractors based on job scope and to ensure they meet service specifications and standard for control system.
• Oversee the subcontracting RFP process, including bid evaluation, negotiation, selection, and contract execution.
• Conducting technical clarification with subcontractors with internal stakeholder in presence.
• Lead the field material team to ensure the material sourcing are done efficiently to get targeted saving.
• Prepare the procurement checklist to show case the total cost and the overall saving for all the materials and subcontractor cabling, installation, and commissioning for the particular project
• Work alongside with sales to present the project outcome and the budget to management for the approval
• Advice the project team the right action to impose in the event subcontractor performance cause damages to the project
• Involve in vendor onboarding process., EHS assessment with safety and compliance team, and assist the stakeholder to complete thirdpartycompliance assessment.
• Assist the vendor in payment issues, onboarding issue and also in DNU/DNP with help of compliance team
• Work on bank facility program for JCI vendor for those unable to commit 120NPR with bank of America

Project Procurement Strategies:

• Develop procurement strategies in alignment with project goals and objectives.
• Plan and execute procurement activities for project-related cabling requirement, installation scope, preliminaries and testing commission.
• Conduct RFI time to time to understand the current market trend, the new supplier entries and current technology infusion.
• Conduct due diligence on subcontractors profiling to ensure the competency of vendor.

Contract Management:

• • Administer and manage contracts throughout their lifecycle, from initiation to expiration/termination.
• Negotiate contract terms mainly on payment term, performance bond, retention and LD
• Monitor contract performance, compliance, and key milestones.
• Resolve contract-related disputes and issues in a timely and efficient manner.
• Collaborate with legal and finance teams to ensure contract compliance and adherence to company policies.

Expediting:

• Monitor and track the progress of supply resources to ensure timely delivery.
• Address and resolve any delays or discrepancies in the procurement process as well as during project duration
• Provide timely updates to project teams regarding procurement status and potential risk with associated mitigation plan.

Key achievements:

· Award BMS subcontractor with RM15mil award amount for manufacturing plant

· Award BMS subcontractor with RM11mil award amount for DataCenter

· Award subcontractor with RM2mil award amount for chemical plant

· Was involved in SAP Migration project as a procurement lead for Malaysia to work with migration team (Infosys)

Drive year-over-year improvement in field material BMS/ACS spend through supplier negotiation.

• Drive year-over-year improvement in working capital through supplier payment term management.

• Develop field material category strategy by category cluster, implement category strategy in sourcing decision of field projects.

• Supplier account management for selection of suppliers. Develop strategies to effectively manage and optimize the supply base.

• Negotiation and maintenance of contracts and supply conditions.

• Insights to supply base market intelligence & dynamics, scouting new suppliers to support the business growth.

• Support the advancement of key procurement initiatives
• Support category sourcing activities digitally in accordance with Procurement policy
• Assist business to do forecasting to determine the estimated value of spend
• Execute the sourcing strategies to help the business to optimize the cost and value based on the annual procurement plan
• Analyzing spend expenditure data from across the organization with 80/20 rule format to identify the A/B/C category of spend
• Apply analysis such as Kraljic matric/ category profiling to determine which category require attention
• Apply procurement chessboard analysis to identify the best approach for the particular category based on demand and supply
• Conduct market analysis to understand the insight of it and to be more vigilant on type of product/ service we are acquiring, the current trend, the competitors, the key suppliers/manufacturers/principles, the current technology, the future market, the life cycle, and the demand and supply
• Apply analysis tools such as Porter's five forces, SWOT and also for some extend will use PESTLE if the acquired product or service is contains high risk interms of supply issue, manufacturing plant, and unstable government.
• Involve in supplier selection: evaluate their capacity and capabilities, financial positioning, years of establishment, reputation, audit reports, clientele, assess potential areas of risk especially on supply issue.
• Support digital tendering (RFP/RFQ), prepares tender documents including contract draft, follows up on submissions, evaluates submissions both technical and commercial and finally shortlist for award recommendation/approval.
• Optimized Total Cost of Ownership (TCO) with detailed of analysis of the cost structure.
• Conduct the various of commercial analysis such as should cost analysis, cost and benefit analysis in order to get the desirable cost saving.
• Calculate and record the cost saving, cost avoidance and opportunity cost.
• Identify the main cost drivers and levers based on the requirement as an additional knowledge to perform price negotiation
• Have a strong negotiation skill to negotiate the targeted unit cost (BAFO), the other value added services as an additional benefit for business.
• Prepare award paper to obtain award approval from management, based LOA/DOA (on spend value ($)).
• Have good knowledge in contract terms to negotiate the legal terms with suppliers.
• Conduct supplier review with strategic suppliers (high spend and high risk) semiannually based on company objective, agreed SLAs and KPIs. 
• Assist the evaluating team to firm up the scoring matrix and score card for performance measurement.
• Responsible for contract renewals and amendments on timely manner.
• Accountable to assess the supply, quality and service issues time to time, and standby the second alternative to mitigate any supply risk to avoid operation disruption (experience from pandemic supply crisis )
• Responsible to coordinate supplier performance reviews semiannually with the strategic suppliers to identify the supplier issue and to showcase the performance level based on scorecard.
• Perform the given task to achieve the targeted KPI
• Good in develop rapport with business stakeholders by having constant engagement to update about the status of the project and to assist them as and when required
• Good in presenting award findings and outcome to management to obtain award approval.
• Procurement Tools: Ivalua, SAP, Ariba, Excel, PowerPoint, Pivot and other reporting dashboard.

Project Handled:

• 1- Facility Management:
• a) Hard services maintenance (electrical, furniture fitting, plumbing, air-cond services, firefighting)
• b) Soft services maintenance (cleaning, housekeeping, pest and hygiene, landscaping)
• 2- Employee benefit
• 3- Property insurance
• 4- Travel insurance
• 5- Travel service
• 6- Recruitment service (hiring recruitment agencies)
• 7- Security system: Gallagher Card Access System, IPCCTV, Dashcam
• 8- Man guarding service
• 9- Audio Visual, Video wall
• 10- Data archiving service (Record management)
• 11- Forklift and machineries for warehouse operation
• 12- Logistic, freight forwarding, courier service (domestic and international), Inland transportation
• 13- Stationary, beverages, pantry supplies 14- Premiums and gifts, Point of sales material (POSM)
• 15- Events and roadshows
• 16- Car leasing/ rental for roving
• 17- Routers and mesh (WiFi 6 and WiFi 6E)
• 18- Source for 4pl and 3pl services for company device management
• 19- Source for document repository software (on prem or cloud base
• 20- Network: Extended Warranty Program (EWP) software license renewal

Key Achievement:

1. Initiated sourcing project called ‘Integrated Facility Management’ in Maxis with the objective to consolidate the entire Maxis facility management under one service provider. The scope consisted of both hard and soft services. The hard services comprise of services like M&E and repair and maintenance, furniture fittings, ID (interior designing), plumbing as well as firefighting. Whereby, soft services are such as cleaning, landscaping, pest and hygiene. The project has been successfully awarded to IFM company in Malaysia with 11% cost saving (RM 1.5mil more than targeted saving) and the estimated spend was RM 10mil for 3 years.

2. Conducted RFI/RFP to find the potential courier service to support Maxis couriers/mailing and sim card deliveries nationwide. The plan has been executed with the objective to have systematic working model on courier service as the entire portfolio were fragmented with too many courier service providers. Tender has been conducted with 9 of suppliers including incumbent and awarded 3 suppliers with 17% of cost saving (RM2mil worth) and the estimated spend was RM 7mil for 3 years.

3. Initiated supplier review score card and performance matrix for the first time for facility management service with the objective to keep track on incumbent performance in order to determine the long term business strategies as well as cots optimization.

4. Identify the non-critical items (such as office supplies from the spend analysis to build the catalog with the objective to enhance the operation efficiency and to save time.

• Purchase wafer for assembly and test process and also procure passive components like inductors, capacitors and resistors based on requirement given by planning team
• Preparing Monthly Purchasing Report to publish overall spending, saving, receipt and order for every month
• Preparing Forecast Spending Report to plan about price negotiation on a quarterly/semi-annually/annually basis depending on product and services
• Responsible for publishing Forecast Saving Report to achieve targeted cost reduction
• Being proactive to find second source to enhance procurement efficiency
• Dealing with Subcon/supplier contract negotiations whenever there is a new acquisition or selection happens
• Host Quarterly Business Review (QBR/SBR) with high volume suppliers in order to keep track on supplier's performance for every quarter
• Work closely with team for brainstorming and decision making.

• Execute orders on time Timely update of orders
• Execute MRP actions in rescheduling (pull in, push out and cancellation in system)
• Execute on open orders report and update the latest confirmation date in system
• Update shortage report every week based on customer's requirement
• Pull in materials based on requirement date or find stock from other Jabil site to secure line down
• Find sample stock if quantity needed lesser than 'minimum order quantity' to avoid excess
• Deplete excesses to other site or other project which has demand
• Work on EOL parts
• SAT execution - every quarter end
• Update and mass upload accurate part with quoted price for particulate quarter
• Update open PO price every quarter end
• Check on price discrepancies
• Handling on drop shipment from factory to plant
• Raise Shipping Request whenever drop shipment takes place
• Ensure supplier shipped correct quantity as per committed
• Ensure parts shipped by logistic hub (Agility Hong Kong) and deliver on time
• Provide Commercial invoice and tracking number to site PIC to trace shipment
• Arrange express shipment instead of console if part is critical
• Obtained approval from customer for express or drop shipment.

• Provide information about order delivery date, latest status of claim and assist customer to put them in right channel if inquiries are regarding product, bills, warranty extension or faulty.