Jegathiswaran Pechimutu
PURCHASING ASSISTANT
Sungai Petani
Summary
Human Resources Assistant with 2 years of progressive HR experience and advanced knowledge of employment law, compensation, recruitment and employee relations. Engages with HR service providers and suppliers on HR systems, payroll, insurance and training and development to promote high performing organization with efficient operating systems, professional and skilled staff and sound financial resources. Maintains strong stakeholder focus and service-oriented attitude with excellent organization and interpersonal skills to excel in multi-cultural environment.
Overview
7
7
years of professional experience
10
10
years of post-secondary education
4
4
Languages
Work History
Purchasing Assistant
U-SONICS POWER CONE SDN. BHD.
02.2024 - Current
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
- Maintained complete documentation and records of all purchasing activities.
- Improved supplier relationships through regular communication and transparent dealings.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Collaborated with other departments to identify opportunities for cost reduction or process improvements within the purchasing function.
- Maintained accurate records of purchases, pricing, and documentation for audit purposes.
- Conducted research, identifying potential vendors and better pricing options.
- Worked with departments to find new and better items to fulfill diverse needs.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Maintained documentation for all purchases.
- Processed purchase orders and invoices in accordance with company procedures.
Human Resource & Admin Assistant
U - Sonics Power Cone Sdn. Bhd.
04.2021 - 02.2024
- Maintain digital and electronic records of employees.
- Assist with the recruitment process by identifying interview candidates, performing reference checks, and issuing employment contracts.
- Perform orientations and update records of new staff.
- Process summary of payroll.
- Assist foreigners recruitment.
- Maintain hostel.
- Maintain employee's discipline, attendance and etc.
- Renew company SSM, Perakuan Penginapan and etc.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Established administrative work procedures to track staff's daily tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Maintained inventory of office supplies and placed orders.
Assistant Team Leader
Unilin (M) Sdn. Bhd.
03.2018 - 04.2021
- Manage, train and monitor team members and team leads.
- Direct and assign employees as needed to ensure all aspects of quality product or service delivery.
- Monitor employee compliance with operational standard, along with other department and company policies and practices.
- Assist in administrative duties including maintenance of files, records and all required documentation.
- Organized weekly team meetings to discuss projects, share updates, and address any challenges faced by the team.
- Managed day-to-day operations of the department, ensuring smooth functioning of all administrative tasks related to staff scheduling, resource allocation, and workload distribution.
- Provided ongoing coaching and mentoring to junior staff members, fostering their professional growth and career advancement opportunities.
- Managed team workload to reach production targets.
- Managed team workload to reach targets for specific tasks.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Frequently inspected production area to verify proper equipment operation.
- Educated staff on organizational mission and goals to help employees achieve success.
Education
Professional Diploma - Human Resources Management
University Of Malaysia Pahang
Pahang 05.2021 - Current
SPM -
Sekolah Menengah Kebangsaan Sri Tebrau
Johor Bahru, Johor, Malaysia 01.2012 - 12.2017
Skills
English
Malay
Order tracking
Supplier negotiation
Price comparison
Material requirement planning
Budget planning
Cost reduction
Purchase order processing
Product status tracking
Time management abilities
Purchasing
Teamwork and collaboration
Pricing negotiation
Multitasking Abilities
Documentation skills
Task prioritization
Time management
Professionalism
Teamwork
Multitasking
Organizational skills
Order processing
Budget management
Contract management
Personal Information
- Date of Birth: 28/07/1999
- Nationality: Malaysian
Timeline
Purchasing Assistant
U-SONICS POWER CONE SDN. BHD.
02.2024 - Current
Professional Diploma - Human Resources Management
University Of Malaysia Pahang
05.2021 - Current
Human Resource & Admin Assistant
U - Sonics Power Cone Sdn. Bhd.
04.2021 - 02.2024
Assistant Team Leader
Unilin (M) Sdn. Bhd.
03.2018 - 04.2021
SPM -
Sekolah Menengah Kebangsaan Sri Tebrau
01.2012 - 12.2017