JAYALETCHUMY D/O TIYAGARAJA
Summary
With 8 years of experience in recruitment, policy implementation, and employee relations, this Human Resource Generalist brings the skills necessary to drive organizational success. A results-driven HR professional, known for the ability to quickly adapt and effectively communicate in collaborative environments. Passionate about fostering a positive and inclusive workplace culture, empowering employees to reach their full potential. Holds a BBA in Human Resource Management and is dedicated to continuous professional development in the HR field, committed to aligning HR initiatives with organizational goals.
Overview
8
8
years of professional experience
Work History
Senior HR Officer
SMIT SINGAPORE PTE LTD
07.2022 - 08.2024
- Recruitment and Selection: Creating attractive job descriptions, advertising roles, reviewing CVs, arranging interviews, and extending job offers, in line with Singaporean employment laws and TAFEP's fair hiring guidelines.
- Employee Onboarding & Offboarding: Managing contracts, administering work passes, leading induction programs, coordinating pre-employment medicals, and collating personal documents, ensuring compliance with Singapore's Ministry of Manpower (MOM) guidelines.
- Compensation and Benefits: Overseeing payroll, leave administration, insurance, medical benefits, and income management, while adhering to local labor laws and CPF regulations.
- Industrial Relations: Negotiating employment issues, handling grievances, and ensuring adherence to policies, in compliance with Singapore's Employment Act and industrial relations regulations.
- Performance Management: Facilitating year-end performance reviews and related matters, aligning with best practices, and compliance standards.
- Training and Development: Managing training and development initiatives, ensuring they meet the standards set by Singapore's SkillsFuture framework.
- Administrative Duties: Conducting surveys, reporting, auditing, budgeting, and managing meetings, and invoices.
- Handling other ad-hoc duties as assigned, while ensuring all processes comply with Singaporean statutory requirements, including the Employment Act.
Payroll & Finance Executive
JOBSTER PTD LTD
02.2020 - 06.2022
- Provided payroll processing and support based in Johor Bahru for Singapore clients.
- Handled the full spectrum of payroll processing, including overtime and allowance calculations, ensuring all payroll activities complied with Singapore's employment regulatory requirements.
- Processed and verified statutory claims, such as NS Leave and Government Paid Leave (CCL, Paternity, and Maternity Leave).
- Facilitated auditing team in reviewing payroll processes.
- Resolved staff inquiries regarding payroll issues.
- Resolved payroll discrepancies by collaborating effectively with stakeholders.
- Maintained up-to-date archival of payroll records.
- Handled ESS claims including Flexi, dental, and handphone.
- Handled reconciliation of monthly payroll and headcount.
- Maintained and updated employee information for payroll and benefits, including leave utilization.
- Checked CPF, and other statutory deductions.
- Processed client invoices and billing on a monthly schedule.
- Assisted the Recruitment Department with HR onboarding and offboarding coordination.
- Reason for leaving: Focused on obtaining a stable, long-term role in the Singapore job market.
Human Resource Cum Admin Executive
DE LUXE CIRCLE (M) SDN BHD
02.2019 - 02.2020
- Facilitated recruitment activities, including screening, shortlisting, interviewing, salary proposals, coordination with HOD, job advertisements, and sourcing candidates via recruitment agencies for both the manufacturing and F&B sectors.
- Issued employment letters, HR forms, and conducted new hire induction training for all joiners.
- Drafted and updated job descriptions, employee handbooks, performance appraisals, HR forms, SOPs, policies and procedures, and other HR-related documents.
- Maintained records of employees' leaves, medical information, and attendance in the system.
- Monitored employee attendance and absenteeism, and reported to the relevant HOD.
- Reviewed, updated, and maintained proper filing of employees' medical insurance policies.
- Addressed and understood employees' grievances, and implemented corrective actions to improve work engagement levels.
- Conducted exit interviews to identify reasons for employees' terminations and cessations.
- Planned company events or activities with management approval.
- Organized training sessions for employees to ensure they were fully equipped for their roles.
- Handled overall company administration, including tracking uniforms, renewing car road tax, insurance, and claims matters.
- Managed work permit cancellations upon the termination of foreign workers.
- Coordinated with Check-Out Memo processes, the cost of repatriation, including purchasing air tickets with check-in luggage,
- Communicated with foreign workers about contract renewals.
- Planned and arranged FOMEMA (medical tests), work permits, and insurance renewals for foreign workers.
- Coordinated yearly recruitment and oversight of Mandarin-speaking promoters for CNY and Hungry Ghost Festival kiosks.
- Supported and assisted in setting up new restaurant businesses (The Butcher's Kitchen - Johor Mid Valley Southkey), including training and hiring waitstaff, kitchen staff, and floor supervisors.
- Issued employee IDs and tags.
- Supervised distribution of uniforms and stationeries.
- Renewed business licenses, tenancy agreements, and service agreements.
- Managed foreign workers' hostels.
- Liaised with the Shell Card authority for employee petrol allowances.
- Processed payroll for over 300 employees, including payment of net salaries and other statutory payments via internet banking or checks, even with multiple payment cycles.
- Specialized in Payroll Software: Flex HR and I-Flexi.
- Reason for leaving: Pursued career opportunities in Singapore.
Assistant Payroll Associate (Outsourcing)
RHT MANAGEMENT SERVICES PTE LTD
10.2018 - 02.2019
- Computed employees' salaries, allowances, and variable payments, including making statutory submissions and payments to various government agencies.
- Prepared payroll journals, month-end payroll reconciliation, and year-end tax forms for client companies, such as schools, and retail establishments.
- Prepared Central Provident Fund (CPF) and other mandatory employer and employee fund payments, ensuring calculations, submissions, and payments were done on behalf of client companies.
- Prepared payroll reports (detailed, summary, variance, monthly, year-to-date, etc.). For clients' reference, review, and recording of payroll transactions within set deadlines.
- Prepared and sent payslips according to the Ministry of Manpower (MOM) requirements via mobile app or email.
- Processed payroll, including the payment of net salaries to employees and the CPF Board via internet banking or cheques, even with multiple payment cycles.
- Prepared and submitted statutory forms (IR21, IR8A, IR8S, Appendix 8A, and Appendix 8B).
- Assisted the Payroll and Finance Manager in processing the application, renewal, and cancellation of work permits, S Passes, and E Passes for foreign workers, and expatriates (client candidates).
- Submitted NS make-up pay claims.
- Managed payroll preparation for 500 to 600 headcounts per month.
- Specialized in payroll software: Sage, Easy Pay, RAMCO, I-Flexi, and Info-Tech.
- Reason for Leaving: Pursuing a role that offers greater opportunities and a more competitive compensation package.
HR Cum Admin Assistant
FARM FRESH MILK SDN BHD
03.2016 - 10.2018
- Handled payroll for the Muadzam and Ipoh branches, with the capability to manage the Johor Bahru branch payroll when required.
- Prepared payroll reports and summaries for the Muadzam and Ipoh branches, including internship allowances.
- Assisted the HR Officer by providing relevant data (absences, bonuses, leaves, etc.).
- Prepared and submitted statutory deductions, such as KWSP, SOCSO, and Income Tax.
- Identified and recruited prospective candidates using various channels.
- Assisted in the recruitment process, from onboarding to offboarding.
- Prepared and administered official letters, such as confirmations, transfer letters, promotion letters, and more.
- Provided clerical and administrative support to the Human Resource Officer and Financial Controller.
- Maintained employee databases, leave records, and staff personal files.
- Processed documentation and prepared reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
- Facilitated the execution of various HR projects by coordinating logistics efficiently.
- Dealt with employee requests regarding human resources issues, rules, and regulations.
- Handled internship applications from students.
- Communicated with public services when necessary.
- Properly handled complaints and grievance procedures.
- Coordinated communication with candidates, and scheduled interviews.
- Conducted the initial orientation for newly hired employees.
- Provided customer service support as an admin for the company's social network pages.
- Reason for leaving: Focused on achieving career progression.
Education
Bachelor of Business Administration (Honors) - Human Resource Management
MULTIMEDIA UNIVERSTY MALAYSIA
01.2016
Secondary 6 - Pre-University / A-Level
SEKOLAH MENENGAH KEBANGSAAN SKUDAI
01.2010
Skills
- Employment Law
- Quick Learner
- Comprehensive HR Skills
- Collaborative Team Player
- Tech-Savvy
- Resilient Under Pressure
- Payroll Expertise
- Heavy Recruitment Experience
- Exceptional Communication Skills
- Employee Retention Strategist
- Adaptable in Fast-Paced Environments
- Digital Engagement Coordinator
Additinonal Information
- Availability: Immediate
- Expected Salary: SGD 4,500 per month (Negotiable)
- Nationality: Malaysian (Work Pass Holder)
Languages
English
Bilingual or Proficient (C2)
Malay
Bilingual or Proficient (C2)
Tamil
Intermediate (B1)
References
- Available upon request
Timeline
Senior HR Officer
SMIT SINGAPORE PTE LTD
07.2022 - 08.2024
Payroll & Finance Executive
JOBSTER PTD LTD
02.2020 - 06.2022
Human Resource Cum Admin Executive
DE LUXE CIRCLE (M) SDN BHD
02.2019 - 02.2020
Assistant Payroll Associate (Outsourcing)
RHT MANAGEMENT SERVICES PTE LTD
10.2018 - 02.2019
HR Cum Admin Assistant
FARM FRESH MILK SDN BHD
03.2016 - 10.2018
Bachelor of Business Administration (Honors) - Human Resource Management
MULTIMEDIA UNIVERSTY MALAYSIA
Secondary 6 - Pre-University / A-Level
SEKOLAH MENENGAH KEBANGSAAN SKUDAI
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