Izzat Shukeri

Administrative Duties:

• Office Management:
• Manage daily office operations, including answering phone calls, greeting visitors, and maintaining office supplies.
• Coordinate office maintenance and repairs.
• Manage office equipment and ensure proper functioning.
• Document Management:
• File and maintain all company documents, including contracts, invoices, and employee records.
• Prepare and maintain accurate company records and reports.
• Prepare and submit the documents and licenses that are required by the government/authorities.
• Travel & Logistics:
• Coordinate travel arrangements for staff, including booking hotels and transportation.
• Manage company vehicle maintenance and logistics.
• Communication & Coordination:
• Communicate effectively with clients and vendors.
• Coordinate with other departments within the company to ensure smooth operations.

Finance Duties:

• Accounts Payable/Receivable:
• Process invoices for payment and ensure timely payment to vendors.
• Collect payments from clients and ensure timely receipt of payments.
• Maintain accurate records of all accounts payable and receivable.
• Prepare and reconcile bank statements.
• Payroll Processing:
• Assist in the preparation and processing of employee payroll.
• Ensure timely and accurate payment of salaries and deductions.
• Maintain employee payroll records in compliance with labor laws.
• Financial Reporting:
• Assist in the preparation of financial reports, including monthly and annual reports.

Other Duties:

• Assist in the implementation and maintenance of company policies and procedures.
• Provide support to other departments as needed.
• Participate in company meetings and training sessions.
• Any other duties as assigned by management.

• HR Operations:

• Prepare and manage payroll and benefits administration, ensuring compliance with EPF, SOCSO, and income tax regulations

• Office Administration:

• Oversee office supplies, facilities, and ensure smooth day-to-day operations
• Manage office correspondences, filings, and documentation
• Support the procurement of office equipment and supplies

• Administrative Support to Management:

• Provide administrative support to senior management as required
• Assist in preparing reports and other business-related documents
• Accounting and Bookkeeping:
• Maintain accurate and up-to-date financial records, including general ledgers, accounts payable, and receivable
• Process invoices, payments, and reconcile bank statements
• Ensure timely submission of financial data and assist in the month-end and year-end closing process
• Financial Reporting:
• Prepare monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements
• Analyze financial data and provide insights to management on cost control and efficiency improvements
• Assist in preparing the annual budget and forecasting
• Tax Compliance:
• Ensure compliance with Malaysian tax regulations, including GST submissions, income tax, and other statutory filings
• Assist in preparing and filing annual tax returns and liaising with tax authorities if necessary
• Payroll Management:
• Assist in processing employee payroll, ensuring accuracy in EPF, SOCSO, and PCB deductions
• Prepare and submit relevant reports to regulatory bodies on payroll matters
• Accounts Payable & Receivable:
• Oversee timely payment to suppliers and manage collections from customers
• Reconcile supplier accounts and handle discrepancies or disputes
• Monitor outstanding invoices and follow up with clients for payments
• Financial Audits:
• Assist in internal and external audits by preparing necessary documentation and reports
• Ensure all financial records and systems are maintained in compliance with company policies and audit standards
• Cash Flow & Treasury Management:
• Monitor the company’s cash flow and ensure sufficient liquidity for day-to-day operations
• Support in managing banking relationships and optimizing the company’s financial assets
• Administrative Support:
• Provide support to the finance team in ad-hoc projects and tasks
• Maintain a proper filing system for financial documents and ensure document confidentiality

• Prepare pest control tender and quotation
• Prepare renewal contract for pest control service to clients
• Processing all staff O.T and claims
• Manage office inventory
• Prepare invoice and document to clients
• Assist technician for pest control work (residual spraying, fogging, termite baiting & rodent control)

• Prepare & verify daily reports
• Managing sales & purchase ledger
• Reconcile bank account
• Handling & processing the cheques for payment
• Processing all invoices, expenses & commissions for payment

• Sort, code & match invoices
• Enter & upload invoices into system
• Set invoices up for payment
• Prepare and perform cheque runs
• Reconcile accounts payable transactions