Irene Lim
Setia Alam Shah Alam
Summary
Looking forward to a challenging and enriching role in the field of procurement, and strengthening the overall organizational performance that drives towards profits.
Overview
27
27
years of professional experience
Work History
Senior Purchasing Executive
LTL Corporation Sdn bhd
Klang, Selangor
05.2023 - Current
- Coordinated purchasing and shipment for multiple product categories including sanitary wares, ceramic tiles, and quartz stone.
- Updated customers on new products, promotions, and prices periodically.
- Generated detailed PO excels, including product images and Mandarin descriptions, for overseas suppliers.
- Calculated landing costs for sanitary wares, accessories, tiles, and quartz stone to support the Director, Admin, quotation, and marketing department.
- Negotiated and confirmed pricing conditions such as ex-work, FOB, and CIF with overseas suppliers. Checked HS Code and prepared shipping documents (PKL and INV), followed up with the forwarder for customs clearance, etc.
- Prepared price comparisons for FCL containers, LCL cargo and air shipments.
- Checked incoming deliveries for compliance.
- Coordinated shipment of goods from China, Thailand, and Germany to Malaysia via LCL, Air Cargo, and FCL Container.
- Monitored and reviewed demurrage, detentions, and storage with shipping company.
- Tracked delivery status from suppliers and communicated updates to relevant parties.
- Coordinated payment transfers to suppliers in China, Thailand, and Italy.
- Generated monthly financial forecasts for purchases.
- Reviewed and verified all shipment invoices from forwarders, including FCL, LCL, and air cargo.
- Coordinate with logistics department for PO scheduling and delivery updates.
- Facilitated communication between logistics and warehouse staff for streamlined workflow.
- Communicated with the supplier regarding customer issues.
- Processed purchase orders and goods received notes within auto-count systems.
- Coordinated with CIDB Inspection, and managed E-Permit systems effectively.
- Coordinated with CIDB and ANQAS audit officials annually to renew or obtain new certificates for sanitary wares and tiles.
- Conducted market research to determine appropriate pricing.
- Managed risks associated with supply contracts and agreements.
- Settled complex new and existing agreements or statements of work, requests for information and requests for proposals.
- Collected documentation to assemble new purchase order contract folders.
- Tracked and approved procurement plans and inventory levels.
- Sourced new vendors for purchasing needs.
- Identified and realized cost-saving opportunities through strategic sourcing and procurement optimization.
- Analyzed trends in supplier pricing to secure the best deals and maintain cost control.
- Maintained accurate records of all purchases, invoices, contracts, payments.
- Developed and implemented processes to ensure effective purchasing of goods and services.
Purchasing Executive
JAPAN AIR FILTER MALAYSIA SDN BHD
Shah Alam, Selangor
09.2021 - 04.2023
- Managed purchasing operations and import logistics.
- Provided regular details about product updates, sales events and revised prices.
- Managed incoming goods from overseas suppliers.
- Issued a PO for sales orders to coordinate procurement from overseas suppliers and local suppliers.
- Prepared a comparison of product prices and cost reductions.
- Checking the product price Ex-works, FOB, or CIF price with an overseas supplier.
- Verified various shipping documents including MIDA, SST exemptions, BL, PKL, INV and Form E or Form D.
- Verified pricing for import FCL, LCL cargo and air shipments with forwarders.
- Reviewed inventory deliveries to confirm adherence to warehouse specifications.
- Coordinated shipments from overseas suppliers to Malaysia, including LCL, air cargo, and FCL, and manage demurrage and detention shipments.
- Prepared payment to oversea supplier with Finance Department
- Organized comprehensive supplier data, including cost analysis, aligned with ISO requirements.
- Created monthly purchase forecasts to finance department.
- Reviewed every shipment invoice from the forwarder.
- Prepared INV & PKL (Oversea) & local Supplier DO & Invoice and liaise with warehouse about received goods
- Liaise with oversea supplier and QA/QC about customer complaint & reject goods (NCR)
- Prepared PRN & PO (SAP system)
- Reviewed weekly production schedules to ensure accurate material arrival.
- Coordinated with SIRIM for Permit’s System & Managed follow up COA approved.
- Analyzed trends in supplier pricing to secure the best deals and maintain cost control.
- Generated reports on purchase orders and inventory levels for management review.
- Coordinated with logistics to ensure timely delivery of purchased items.
- Monitored and forecasted upcoming levels of demand to maintain optimal inventory levels.
- Ensured timely delivery of purchased items by monitoring the order status with the supplier.
- Managed stock levels to ensure availability of items without overstocking or shortages.
- Maintained accurate records of all purchases, invoices, contracts, payments.
- Sourced new vendors for purchasing needs.
Senior Purchasing Executive
LTL Corporation Sdn Bhd
Klang, Selangor
03.2013 - 08.2021
- Coordinated purchasing and shipment for multiple product categories including sanitary wares, ceramic tiles, and quartz stone.
- Updated customers on new products, promotions, and prices periodically.
- Generated detailed PO excels, including product images and Mandarin descriptions, for overseas suppliers.
- Calculated landing costs for sanitary wares, accessories, tiles, and quartz stone to support the Director, Admin, quotation, and marketing department.
- Negotiated and confirmed pricing conditions such as ex-work, FOB, and CIF with overseas suppliers. Checked HS Code and prepared shipping documents (PKL and INV), followed up with the forwarder for customs clearance, etc.
- Prepared price comparisons for FCL containers, LCL cargo and air shipments.
- Checked incoming deliveries for compliance.
- Coordinated shipment of goods from China, Thailand, and Germany to Malaysia via LCL, Air Cargo, and FCL Container.
- Monitored and reviewed demurrage, detentions, and storage with shipping company.
- Tracked delivery status from suppliers and communicated updates to relevant parties.
- Coordinated payment transfers to suppliers in China, Thailand, and Italy.
- Generated monthly financial forecasts for purchases.
- Reviewed and verified all shipment invoices from forwarders, including FCL, LCL, and air cargo.
- Coordinate with logistics department for PO scheduling and delivery updates.
- Facilitated communication between logistics and warehouse staff for streamlined workflow.
- Communicated with the supplier regarding customer issues.
- Processed purchase orders and goods received notes within auto-count systems.
- Coordinated with CIDB Inspection, and managed E-Permit systems effectively.
- Coordinated with CIDB and ANQAS audit officials annually to renew or obtain new certificates for sanitary wares and tiles.
- Conducted market research to determine appropriate pricing.
- Managed risks associated with supply contracts and agreements.
- Settled complex new and existing agreements or statements of work, requests for information and requests for proposals.
- Collected documentation to assemble new purchase order contract folders.
- Tracked and approved procurement plans and inventory levels.
- Sourced new vendors for purchasing needs.
- Identified and realized cost-saving opportunities through strategic sourcing and procurement optimization.
- Analyzed trends in supplier pricing to secure the best deals and maintain cost control.
- Maintained accurate records of all purchases, invoices, contracts, payments.
- Developed and implemented processes to ensure effective purchasing of goods and services.
- Reviewed supply levels and aging inventory to forecast purchasing needs.
Sales Co-ordinator
Percetakan Turbo (M) Sdn Bhd
Shah Alam, Selangor
12.2009 - 02.2013
- Maintained daily sales records.
- Generated sales orders using customer purchase orders.
- Supervised documentation and tracked timely deliveries for logistics department.
- Assisted production department in verifying finished goods compliance with customer requirements.
- Facilitated effective payment collection from clients.
- Always update our customer on new products and also price from time to time
- Need to check all incoming material before sending to production
- Always communicate with Logistic Delivery & Production for production Status
- Others general work
- Resolved customer complaints regarding sales and service.
- Directed and coordinated products, services and sales activities.
- Analyzed customer feedback surveys to determine areas where improvements could be made in order to increase satisfaction levels.
- Processed orders received from customers within specified timelines.
Assistant Sales Co-ordinator
Asia Wire Steel Manufacturers Sdn Bhd
10.2000 - 11.2009
- Prepared the daily record sales
- Issue sales order for customer's purchase order
- Everyday prepared the delivery order and cash sales
- Checking the products after technical schedules have prepared for the delivery of the products
- Always keep update of our customer requirement and always provide them our latest products and price
- Failing document
- Responsible for the transport's delivery on time
Production Clerk
Pertama Metal Industri Sdn Bhd
08.1998 - 09.1999
- Prepared the weekly record for production manager
- Report all the output and input of production for all the line
- Monitor the production quality
- Control the production stock and also incoming material
Education
Primary/Secondary School/"O" Level - SPM Grade 3 -
SMPK
Kapar Klang01.1997
Skills
- Sales And Marketing
- Purchasing
- Auto count system
- Basic Ai Illustrator
- Edit PDF
- SAP Software
- Cost analysis
- Purchase order processing
- Market research
- Problem solving
- E-procurement systems
- Oversee vendors
- Communication
- Product knowledge
Affiliations
- Dancing
- sports activities
- Singing
Languages
mandarin
First Language
English
Intermediate (B1)
B1
Malay
Intermediate (B1)
B1
hokkien
Upper Intermediate (B2)
B2
cantonese
Upper Intermediate (B2)
B2
mandarin
Upper Intermediate (B2)
B2
Accomplishments
- Singing competition
Timeline
Senior Purchasing Executive
LTL Corporation Sdn bhd
05.2023 - Current
Purchasing Executive
JAPAN AIR FILTER MALAYSIA SDN BHD
09.2021 - 04.2023
Senior Purchasing Executive
LTL Corporation Sdn Bhd
03.2013 - 08.2021
Sales Co-ordinator
Percetakan Turbo (M) Sdn Bhd
12.2009 - 02.2013
Assistant Sales Co-ordinator
Asia Wire Steel Manufacturers Sdn Bhd
10.2000 - 11.2009
Production Clerk
Pertama Metal Industri Sdn Bhd
08.1998 - 09.1999
Primary/Secondary School/"O" Level - SPM Grade 3 -
SMPK
References
References available upon request.
Languages
- Bahasa Malaysia
- Chinese - Cantonese
- Chinese - Hokkien
- English
- Mandarin
References
References available upon request.
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