SQL accounting software
Irene, Ai Ling Chan
Executive Secretary
Petaling Jaya,10
Summary
Accomplished Executive Secretary with a proven track record at Hartalega NGC Sdn Bhd, adept in calendar and travel coordination, and exceptional at maintaining confidentiality. Excelled in event coordination and spreadsheet creation, enhancing team productivity by streamlining office administration processes. Demonstrates strong organizational skills and a commitment to efficiency, with a flair for handling complex scheduling and document preparation tasks.
Overview
14
14
years of professional experience
4
4
Languages
Work History
Executive Secretary to Executive Chairman
Hartalega NGC Sdn Bhd
Bandar Sri Damansara, Selangor
10.2017 - Current
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Answered high volume of phone calls and email inquiries.
- Collated and distributed agendas and minutes for all executive meetings.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
Secretary to Director
Sembonia
Kajang
12.2013 - 10.2017
- Preparing and managing correspondence, memorandum, reports and documents
- Filter the candidates in jobstreet and forward to Director
- Organise meetings, conferences, prepare agenda, collate materials for meeting and taking munites for meeting
- follow up the task assigned to each party during the meeting and update to Director within the deadline given
- Manage and update Director's schedule including Director's appointments and travel arrangement (book flight ticket, hotel and visa application)
- to assist in admin function
- organise and maintain good filing system for smooth and quicker data retrieval
- work closely with Director to ensure availability of information and material for meetings
- assist in compilation and analysis of monthly sales forecast, and other ad-hoc reports or data and ensure timely submission of the reports or data
- acts as liaison between Director and her direct reports by communicating directives, instructions and assignment from the Director
- Screening through all the documents submitted for Director's signature
HR Cum Admin Cum Personal Assistant
Kian Classic Design Sdn Bhd
Kajang, Selangor
11.2010 - 12.2013
- General office admimn, payrool processing
- responsible for planning, implementing and supervising internal office administration
- responsible for issuance of Human Resource related documentation such as employment, warning, payslip and etc.
- monitoring staff movement, leave and attendance records
- preparing confidential correspondences and mintues of meetings. Maintaining high confidentiality on all important reports
- undertake other duties and projects as and when assigned
Education
Bachelor of Science - Biotechnology
Universiti Tunku Abdul Rahman
Setapak 04.2001 -
Skills
Calendar management
Travel coordination
Master calender management
Spreadsheet creation
File management
Meeting coordination
Document preparation
Office administration
Event coordination
Database maintenance
Minute taking
Schedule management
Software
Microsoft word
Microsoft excel
Timeline
Executive Secretary to Executive Chairman
Hartalega NGC Sdn Bhd
10.2017 - Current
Secretary to Director
Sembonia
12.2013 - 10.2017
HR Cum Admin Cum Personal Assistant
Kian Classic Design Sdn Bhd
11.2010 - 12.2013
Bachelor of Science - Biotechnology
Universiti Tunku Abdul Rahman
04.2001 -
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