Inna Humairo Azis

❖ Handle a full set of accounts and maintain a daily transaction.

❖ Prepare & update the cash (inflow & outflow) based on general report & payment listing.

❖ Prepare bank reconciliation according to the bank statement.

❖ To follow up & update payment from clients including chasing payment for those clients.

❖ To maintain & update the filing of documents.

❖ To ensure all the bills are paid monthly.

❖ Prepare of invoices, debit note & credit note

❖ Reconciliation of clients’ statement of accounts.

❖ Handle a full set of accounts and maintain a daily transaction.

❖ Prepare & update the cash (inflow & outflow) based on general report & payment listing.

❖ Prepare bank reconciliation according to the bank statement.

❖ Prepare government tax, personal & company tax and also ensure that tax status is updated.

❖ To follow up & update payment from clients including chasing payment for those clients which are reluctant to pay.

❖ To maintain & update the filing of documents.

❖ To ensure all the bills are paid monthly.

❖ Prepare invoices, purchase order, debit note, credit note & payment voucher.

❖ Prepare staff claims, overtime calculation and ensure all salaries are paid.

Reconciliation of suppliers & client’s statement of accounts.

❖ Do the general admin duties & banking matters.

❖ To support the Director in maintaining and adhering to IPPF policies and Procedures and compliance with the Local Terms of Reference.

❖ To ensure quality and timely output of Finance Unit and to keep the respective functions in proper alignment. This will include supervision, guidance, and support to staff under his/her unit.

❖ To develop and manage appropriate accounting procedures to manage IPPESEAOR functions.

❖ To assist Head of Corporate Services with the preparation of monthly finance report to all units and to establish systems to link donor reports to the internal accounts.

❖ To work closely with other team to ensure effective linkages, communication, and workflow between the technical, administrative and financial management.

❖ To maintain IPPF’s Standard Operation Procedures ensuring that they are serving as an accurate guide to actual procedures.

❖ To update Head of Corporate Services on financial transactions, including preparation of monthly returns, monthly statements, and finance reports to IPPF.

❖ To develop and monitor IPPF ESEAOR’s budgets based on finalized work plans and ensure that spend patterns are monitored against budgets.

❖ To ensure the financial reporting to both donor and the host organizations is timely, accurate, complete, and linked to internal accounts.

❖ To ensure smooth implementation and settlement of all financial transact.

❖ To ensure the timely recording and settlement of Travel Advances, Consultancy Fees, and service contract payments including payroll.

• Handle payment by cash, cheques, credit and debit cards, online fund transfer, installment and any other payment modes implemented by school based upon policies and procedures.
• Issue receipts by the next business day following the confirmation of payment in the bank statement.
• Responsible for counting the contents of the cash register drawer at the beginning and end of shifts to ensure monies are aligned with collection records, arrange for bank-in of the cash and secure the approval from Superiors on cash movement log.
• Timely record collections in Google Drive Spreadsheets and the SAP accounting system, perform daily clearing of accounts receivable, and ensure updates are verified by the Accounts Executive on a weekly basis.
• Handle refunds, from processing the refund documents to obtaining bank details, computing the refund amount, respond to parents, and ensuring the complete refund documents are submitted to Accounts Payable for remittance within one week from the last day of school.
• Respond to inquiries within 3 business days for matters within your scope.
• Assist in financial closing activities for receivables, prepare and complete the monthly bank reconciliation within prescribed timeline.

❖ Responsible for the compliance of group financial controls, group finance policy, latest accounting standards for local statutory reporting, standard operating procedures and internal controls.

❖ Responsible for the preparation of journals for month end close activities, financial statements, balance sheet reconciliations, updating fixed assets register and intercompany transactions.

Responsible for the preparation of monthly, quarterly financial reporting packages to the regional and shareholders.

❖ Work closely with the business, as and when required, such as transaction analysis, assessment of provisions, impairments, and movements of reconciliations, stock counts, and fixed assets verification.

❖ Manage all internal and external audits, including audit issues, clearing any open actions by the stipulated timeline

❖ Assist in any ad hoc projects as part of finance team initiatives such as implementation of new policies, controls and process improvement.

❖ To liaise with legal counsel and company secretary related to the filling of statutory records as and when necessary.

❖ Handle full set of accounts

❖ Generating of the detailed activity reports, which include detailed transaction report in the general ledger and trial balance;

❖ Responsible for the handling of the day-to-day routine matters relating to issue of source documents such as purchase/expenses invoices/bills, compiling of staff claim, bank-in-slips, petty cash claims, etc.

❖ Assist in operating your designated bank account in relation to the issue of cheque and TT payment via internet banking (based on approved instructions).

❖ Prepare payment vouchers & update manual bank book. Prepare monthly bank reconciliation.

❖ Prepare a report and submit SST to Pengarah Kastam.

❖ Liaising with external auditors, tax agent and company secretarial to ensure compliance of relevant regulations pertaining to filing of statutory accounts and tax returns.

❖ Carrying out and coordinating Company payroll process

❖ Managing and coordinating the Company employee’s compensation & benefits policies and procedures as well as monthly employees payroll calculation

❖ Monthly payroll processing & prepare all payroll related files and reports

Handling and ensuring the compliance to the statutory contributions requirements such as KWSP, PERKESO, Tax, and others

❖ Managing and processing monthly staff claims

❖ Verifying management accounts and budgetary control

❖ Ensuring accurate and on-time – Management Account, Cash flow with detail analysis, comments and advise

❖ Handle full set of client’s accounts

❖ Generating of the detailed activity reports, which include detailed transaction report in the general ledger and trial balance;

❖ Preparing balance sheet and income statement;

❖ Preparation of the year-end financial statements, notes to the accounts and the supporting schedules for external audit purposes. The deadlines and reporting formats, if any, to overseas head office/s and the regularity of our services e.g., monthly or quarterly, will have to be agreed with the management of the company.

❖ Responsible for the handling of the day-to-day routine matters relating to issue of source documents such as purchase/expenses invoices/bills, compiling of staff claim, bank-in-slips, petty cash claims, etc.

❖ Assist in operating your designated bank account in relation to the issue of cheque and TT payment via internet banking (based on approved instructions).

❖ Prepare payment vouchers & update manual bank book. Prepare monthly bank reconciliation

❖ Prepare a report and submit GST-03 to Pengarah Kastam.

❖ Prepare a full financial report.

❖ Liaising with external auditors, tax agent and company secretarial to ensure compliance of relevant regulations pertaining to filing of statutory accounts and tax returns.

❖ Handle extension of time monthly running costs for loss and expenses claim for project “Electrified Double Track Project Between Ipoh To Padang Besar.