IFFAH MAISARAH BINTI ISKANDAR ZULKARNAIN
PADANG SERAI
Summary
Dedicated and detail oriented Admin & HR Executive with 5 years of experience in managing administrative operations, HR functions, and employee relations. Proven ability to streamline office procedures, support recruitment and onboarding, maintain employee records, and ensure compliance with labor laws. Skilled in handling payroll, performance evaluations, and HR policy implementation. Adept at fostering a productive and organized workplace environment while maintaining confidentiality and professionalism.
Overview
7
7
years of professional experience
Work History
ADMIN & HR EXECUTIVE
CAMPHILL RUBBERTECH SDN BHD
KUALA KETIL , KEDAH
10.2025 - 04.2026
- Managed overall administrative and human resource functions to ensure efficient office operations and compliance with company policies.
- Maintained and updated employee records, HR documentation, and confidential personnel files in an organized filing system.
- Coordinated end-to-end recruitment processes including job postings, candidate screening, interview scheduling, and onboarding procedures.
- Prepared and issued HR documents such as employment contracts, offer letters, confirmation letters, warning letters, and internal memos.
- Monitored employee attendance, leave management, and lateness records while ensuring accurate reporting for management review.
- Assisted in payroll preparation by compiling attendance, overtime, and leave data to ensure accurate salary processing.
- Managed office administration including procurement of office supplies, petty cash management, and vendor coordination.
- Facilitated effective communication between management and employees regarding HR policies, procedures, and company announcements.
- Supported management in implementing HR policies, employee relations matters, and maintaining a positive workplace environment.
ADMIN EXECUTIVE CUM PAYROLL
EASTERN FILE (M) SDN BHD
Sungai Buloh, Selangor
02.2023 - 09.2025
- Assist in the coordination of delivery, filing, data entry, and invoicing.
- Scheduling appointments, meetings, and managing calendars.
- Handle all administration work including letters issuance, contract renewal, managing personnel files, updating organisation charts, preparing headcount movement reports.
- Handle immigration-related matters for foreign worker recruitment, including FOMEMA check-ups, processing, and renewals.
- Maintain and uphold proper administrative records assigned from time to time.
- Manage company vehicles, including insurance, fines, road tax, servicing, cleanliness, repairs, and inspections.
- In charge in full cycle recruitment processes, including sourcing, screening, onboarding and offboarding.
- Coordinate administrative functions, including office management, facilities, and company events or activities on occasions.
- Calculating employee pay, including wages, salaries, overtime, and deductions.
- Maintaining accurate and up-to-date confidential employee information in payroll systems, including new hires, terminations, and changes in pay or benefits.
- SOFTWARE: AUTOCOUNT, ACCOUNTING, SQL SOFTWARE, MYOB, QNE SYSTEM, MICROSOFT OFFICE
ADMINISTRATION & HR EXECUTIVE
DELIGATEAUX (M) SDN BHD
Selangor
08.2019 - 12.2022
- Prepare and issue invoices to clients accurately and on time.
- Preparation for year-end reporting - Form EA and Form E.
- Administration, calculation, payment, and reconciliation of all payment-related transactions.
- Managed payroll processing and maintained accurate records of employee headcount, attendance, leave, and benefits entitlements.
- To compile monthly and weekly reimbursement claims, and perform detailed checks.
- Provide general administrative support, data entry, and record keeping.
- Proper organising and maintaining of files and records.
- Prepares documents using word processing, spreadsheet, or other presentation software.
- Handle payments and track receivables as per signed documents from department heads, including paying service providers such as WiFi, car insurance, DHL, and other fees.
- Responsible for generating and preparing timely submissions of statutory contributions for EPF, SOCSO, EIS, HRDF, and PCO.
- To assist in the handling of foreign worker issues, including work permit applications, renewals, and terminations.
- Maintain accurate and up-to-date employee records in the payroll system.
SITE ADMINISTRATOR
JGC ASIA PACIFIC (M) SDN BHD
Kedah
01.2019 - 07.2019
- Prepare the site instruction (SI).
- Prepare the change order proposal request (COPR) for subcontractor.
- Prepare LOI and request for approval (RFA) to PMT.
- Prepare the subcontractor status report (weekly) for the schedule controller.
- Renew all companies registration, certification and license and employees safety cards before the expiry date, i.e., CIDB, NIOSH.
- Prepare payment control report for payment to each subcontractor.
- Settlement of Final Account and Final Payment at contract completion.
- Prepare request for approval (RFP) for local purchase items.
- Calculate forecast of man hour based on latest mobilization plan.
- Coordinate with Account and Finance Section for the payment on time.
Education
Sijil Pelajaran Malaysia -
SMK Bandar Baru Sungai Buloh
Sungai Buloh12.2018
Skills
- Payroll System Management
- AutoCount Accounting System
- MYOB Accounting System
- SQL Accounting System
- Basic Accounting & Financial Record Keeping
- Microsoft Excel (Data Entry, Reports, Basic Formulas)
- Microsoft Word & PowerPoint
- HRIS / Attendance System
Languages
English
Advanced
C1
Malay
Proficient
C2
References
- AININ SYAFIQAH BT MOHD NAJMI, CAMPHILL RUBBERTECH SDN BHD, +60134347706
- AISHAH BINTI MUSA, EASTERN FILE (M) SDN BHD, +60163324506
- NOR FARAHIN HANIM BT AHMAD, DELIGATEAUX (M) SDN BHD, +601111971604
Timeline
ADMIN & HR EXECUTIVE
CAMPHILL RUBBERTECH SDN BHD
10.2025 - 04.2026
ADMIN EXECUTIVE CUM PAYROLL
EASTERN FILE (M) SDN BHD
02.2023 - 09.2025
ADMINISTRATION & HR EXECUTIVE
DELIGATEAUX (M) SDN BHD
08.2019 - 12.2022
SITE ADMINISTRATOR
JGC ASIA PACIFIC (M) SDN BHD
01.2019 - 07.2019
Sijil Pelajaran Malaysia -
SMK Bandar Baru Sungai Buloh