Hui Neng Tan (Vannie)

Administration

• Ensure all legal documents, confidential agreements, registered licenses, bills, and confidential records are updated
• Manage and maintain office tenancy agreements, dormitory contracts, and car rental contracts, ensuring compliance with company policies and timely renewals.
• Handle office supplies procurement, including vendor selection, price negotiation, purchasing, and inventory management.
• Assist in daily administrative tasks, such as attendance, daily expenses, operational compliance, work permits, hostel management
• Showroom prototype management, organization of incoming and outgoing samples
• Office renovation, coordinate with contractors ensure the office layout and necessary utilities
• Undertake any additional duties assigned by the management.
• Manage DDP Shipment from port to customer such as custom clearance, SIRIM permit apply, clearance documents, communicate with HQ china and local forwarder to ensure smooth delivery to customer. Key in the details and revert back to HQ

Human Resources

• Manage certain aspects of onboarding and offboarding process, including distributing of new hire pack, office induction tours, collecting returns of office supplies and etc
• Assist with recruitment activities, such as job advertisement posting, candidate shortlisting, screening, and interview scheduling.
• Update HR Business Partner (HRBP) on HR-related issues
• Assist on recruitment activities such as posting of job advertisement, shortlisting, screening, and interview arrangements.
• Maintain up-to-date policies, procedures, organization charts, and HR-related forms.
• Handle staff insurance management, including enrollment and renewals.

• Prepare Daily Collection Report, Daily Sales Report and Monthly Report
• Verify daily cash sales invoices to ensure they are in sequence and investigate any missing invoices.
• Enter data into Excel and tally with hard copy cash sales invoices.
• Prepare the Monthly Report, including SA Performance Report, Technician Performance Report, Workshop Performance report, Incentive Report, Subcon Report, Free Service Claim Report & Warranty Claim Report
• Checking Spare Part Invoice and submit to Honda SAP System
• Prepare the Part Incentive Report to Honda Malaysia
• Managed employee personal records and staff attendance report
• Handle Petty Cash and reimbursement claim
• Checking customer outstanding payment
• Process purchase order such as company equipment, stationery, customer refreshment meal, uniform and etc
• Arrange hotel booking for staff attending Honda training

• Issue delivery order and Invoice to customer
• Prepare monthly sales report and submit it to admin head
• Prepare the stock checklist and provide it to the stock PIC for checking

• Sell IT equipment such as computers, servers, Microsoft licenses, and other related products to commercial companies.
• Contact customers, schedule appointments and introduce company products

• Enter and update the customer and visitor database.
• Send emails and reminders for event dates.
• Prepare and assist in drafting the event floor plan for the sales team
• Handle supplier invoices.
• Prepare invitation cards for exhibitors to distribute to their customers.
• Create the event booklet and send it to exhibitors.
• Assist the admin head and ensure smooth daily operations