Faziatul 'Afifi Binti Faizul
ADMIN EXECUTIVE | ADMIN SALES PROJECT MANAGEMENT
Summary
Dedicated and detail-oriented admin executive with diverse experience in administration, sales project management, goods receiving, and customer service. Skilled in enhancing office operations, improving efficiency, and boosting productivity. Eager to leverage experience in a dynamic administrative role to contribute to organizational success.
Overview
5
5
years of professional experience
7
7
years of post-secondary education
1
1
Certification
2
2
Languages
Work History
ADMIN EXECUTIVE
M-LINK SYSTEM (M) SDN BHD
06.2024 - Current
- Provide administrative and backend support to the team
- Assist in stock monitoring and coordinate with customers to update program achievements
- Generate Official Quote
- Order processing for Project order
- Perform data entry tasks, including ETA & shipment tracking
- Work collaboratively with team members to complete duties efficiently
- Update daily Purchase Order (PO) summaries and check the availability of sales Order (SO)
- Collect and provide Proof of Delivery (POD) and submit Change of Address (COA) when required
- Manage delivery coordination with third-party logistics
- Generate official quotes and monitor ready stock under projects
- Oversee the purchase order (PO) process and monitor delivery status
- Communicate with clients and suppliers through email or phone calls
- Update duty reports to the Product Manager
- Communicate with customers and internal teams via email and phone calls to address or resolve issues
- Resolve administrative problems efficiently and effectively
GOODS RECEIVING ASSISTANT
TRENDCELL SDN BHD (JAYA GROCER)
05.2023 - 06.2024
- Receiving and inspecting all goods delivered to the store to ensure quantity, quality, and types of goods match the order
- Comparing delivery documents (such as invoices or delivery notes) with the received goods to ensure accuracy and prevent errors
- Keeping inventory records updated accurately for every received item
- Checking the expiry dates of products, especially perishables, and ensuring that items nearing expiration are removed promptly
- Preparing and updating records of received goods and ensuring that related documents are stored accurately
- Assisting in the preparation of goods receiving and inventory reports
- Communicating with suppliers or distributors to address any issues or inquiries regarding deliveries
- Collaborating with warehouse and other departments to ensure smooth movement of goods from receiving to shelves
- Performing other tasks related to goods receiving and inventory management as assigned by supervisors or managers
ADMIN SALES PROJECT MANAGEMENT
KIDZS EDUSTORE
05.2020 - 04.2023
- Managed and created sales based on government projects (MOF system)
- Handle Government Projects and Tender Submissions (E-Perolehan)
- Prepared and submitted documentation in the system, including Sales Orders, Purchase Orders, Delivery Orders, and Quotations (SQL system)
- Organized and managed sales documents and records
- Manage meeting schedules and appointments for senior management and team members
- Organize travel arrangements and accommodations for staff members when required
- Handle multiple projects simultaneously, ensuring deadlines are met and progress is tracked
- Perform various administrative tasks such as filing, typing, copying, binding, scanning, etc
- Assist in preparing important documents such as contracts, agreements, and project reports
- Assisted the sales team in achieving sales goals and targets
- Performed costing for sales data and created manual accounting documents using Microsoft Excel
- Take accurate minutes of meetings, distribute them in a timely manner and distribute to all relevant parties
- Presented sales proposals to prospective clients and attended government sector meetings
- Attended site activities and coordinated with suppliers to ensure smooth operations and timely deliveries
- Provide administrative support to other departments as needed
- Handle correspondence, emails, and phone calls related to administrative matters
- Manage special tasks assigned by managers or other departments
- Organize and maintain financial records and reports in an orderly, easily accessible system
Education
DIPLOMA - LOGISTIC AND SUPPLY CHAIN
POLITEKNIK NILAI
01.2017 - 01.2020
SPM - undefined
SSNWP SERI TITIWANGSA
01.2010 - 01.2014
Skills
SQL
Document Management
Project Management
Customer service
Interpersonal communication
Mail handling
Time management abilities
Administrative management
Document management
Administrative support
Problem-solving abilities
Microsoft office
Multitasking
Adaptability
Excel spreadsheets
Teamwork and collaboration
Attention to detail
Accomplishments
- Champion in the netball competition at the Polytechnic Sports Event (MSP) 2019.
- Successfully managed an industrial training project for 5th-semester students in the subject (Principle of Management) Semester 3.
Certification
AideaBig- Data Management & Analysis Course
Timeline
AideaBig- Data Management & Analysis Course
01-2025
ADMIN EXECUTIVE
M-LINK SYSTEM (M) SDN BHD
06.2024 - Current
GOODS RECEIVING ASSISTANT
TRENDCELL SDN BHD (JAYA GROCER)
05.2023 - 06.2024
ADMIN SALES PROJECT MANAGEMENT
KIDZS EDUSTORE
05.2020 - 04.2023
DIPLOMA - LOGISTIC AND SUPPLY CHAIN
POLITEKNIK NILAI
01.2017 - 01.2020
SPM - undefined
SSNWP SERI TITIWANGSA
01.2010 - 01.2014