Fatin Nurshahira Binti Sapawi

Administrative responsibilities.

• Drafted and prepared various official documents, including foreign worker-related correspondence, employment letters, and project agreement documentation.
• Prepared, reviewed, and processed monthly claims for supervisors in accordance with company policies and supporting documentation.
• Maintained detailed records of fuel (diesel/petrol) usage and consumption for plantation operations, ensuring proper documentation and control of resources.
• Maintained and updated records of timber log movements, including incoming and outgoing logs, ensuring accurate inventory tracking and compliance.
• Issued and processed invoices related to timber log transactions with mills and related stakeholders.
• Monitored and updated supervisors’ leave balances regularly, ensuring accurate tracking of entitlements and utilisation.

Foreign Worker Management

• Prepared and processed monthly payroll for foreign workers engaged in plantation operations, ensuring timely and accurate salary disbursement.
• Coordinated end-to-end foreign worker permit renewal processes, including application submissions, renewals, and compliance documentation.
• Arranged and coordinated FOMEMA medical examinations for foreign workers as part of statutory renewal requirements.
• Managed passport renewal processes and ensured all foreign worker documentation remained valid and compliant with government regulations.

Project Coordination

• Monitored and tracked payment status from key clients such as Felda Plantation Management Sdn Bhd, Encorp Berhad, and other project stakeholders to ensure timely collections.
• Prepared annual Profit and Loss (P&L) reports for all projects, analyzing project revenue and expenses to assess overall financial performance and profitability.
• Prepared, issued, and followed up on project-related invoices to ensure accurate billing and payment processing.
• Developed and maintained comprehensive project documentation, ensuring all records are properly organized and updated.
• Processed payments to subcontractors in accordance with project progress and approved claims.
• Maintained systematic filing and documentation control for all project-related records to support audit and reporting requirements.

Accounting Responsibilities

• Maintained and updated monthly bank transaction records, ensuring all entries are accurately recorded and categorized.
• Prepared, reviewed, and processed payment vouchers to support company expenditures and financial documentation.
• Keyed in creditors’ bills and invoices into the accounting system (AutoCount), ensuring all supplier invoices are properly recorded, tracked, and updated in the system.

• Accurately process customer orders, ensuring timely and correct deliver.
• Delivered goods and services to customers on time and made sure they were in excellent condition.
• Respond promptly and professionally to customer inquiries via call phone and live chat.
• Maintained a positive and respectful attitude, even in challenging situations.

• Managed full-cycle recruitment, onboarding, and employee lifecycle processes
• Maintained employee records and HR database with high accuracy
• Processed payroll and handled EPF & SOCSO submissions
• Prepared employment contracts and HR-related documentation
• Handled disciplinary matters and employee relations professionally
• Liaised with government bodies and external stakeholders
• Managed daily office operations and administrative functions
• Prepared sales orders, purchase orders, and delivery documentation
• Supported compliance documentation for TM, TNB, and ISO 9001:2015
• Coordinated meetings, schedules, and internal communications

• Prepared invoices, delivery orders, and stock reports
• Coordinated delivery schedules with drivers and logistics teams
• Ensured accuracy of goods before delivery
• Managed customer returns and maintained proper documentation
• Supported daily operations and filing systems

• Assisted in payroll preparation and HR documentation
• Managed employee leave records and database updates
• Processed EPF & SOCSO documentation
• Performed bank reconciliation and supported finance tasks
• Assisted both HR and production departments