Fadhlunnisa Ahmad

• Managed end-to-end procurement and logistics operations in the warehouse. Overseeing a budget allocated for the project so the budget will not exceed the primary forecast.

Purchased section.

• Negotiated contracts with suppliers, achieving cost savings of at least 5%.
• Monitor and source material/items, ensure competitive pricing, quality, and reliability from local and international suppliers.
• Build and maintain strong supplier relationships to maintain quality and reliability.
• Led a team of five staff, improving productivity, performance, and processes through training and process improvement.

Logistics Section.

• Plan, organise, and manage all freight-related activities for the company, including import and export shipments, and other local sales.
• Manage reporting, documentation submission, and yearly licence renewal to Customs Malaysia (MIDA exemption, LMW exemption, or SST).
• Manage applications for Form D by MITI ATIGA (cost analysis and submission).
• Developed and implemented inventory control systems, reducing stock discrepancies.
• Monitoring coordinated transportation and planning distribution strategies to ensure timely delivery and reduce logistics costs.
• Manage other matters related to the company's needs, particularly with Malaysian government bodies such as MIDA, MOF, JKKP, JKDM, Iskandar Investment Johor, MBIP, Bomba, etc.
• Perform other appropriate duties upon request by management.

• Responsible for purchasing and logistics activities.
• Issue purchase order, LMW reports submission, LMW renewal, and imports and exports K1 and K2 checking.
• Liaise with freight forwarder, courier company, and customs clearance for shipments.
• Plan materials purchased to follow the production schedule.
• Arrange shipments for local and overseas subcontractor customers.
• In charge of store activities and material requests.

• Managed office correspondence, including emails, phone calls and mail, efficiently and promptly.
• Managed daily office operations, coordinated meetings, and scheduled appointments for seamless business functionality.
• Handled incoming calls and correspondence, providing timely responses to enquiries and bolstering company communication.
• Coordinated fast, accurate clerical work for forms, files and general data entry.
• Delegated office administration tasks for smooth front-of-house management.
• Interviewed and hired staff based on job and team fit.
• Processed invoices, prepared financial reports, and conducted bank reconciliations to support the finance department.
• Facilitated smooth running of office equipment, conducted routine maintenance checks, and liaised with technicians for repairs.

• In charge of purchasing and storing.
• In charge of LMW on monthly report submission and renewal.
• Developed and maintained positive relationships with suppliers to support business needs.
• Managed inventory levels, placing orders with suppliers to maintain stock.
• Negotiated prices and terms with suppliers, securing cost-effective purchasing agreements.

• Handled confidential documents with discretion, maintaining privacy and security of sensitive information.
• Scheduled appointments and managed calendars for multiple executives, optimising their workload and commitments.
• Took notes and minutes during meetings and appointments for Manager's reference and review after meetings.
• Coordinated and booked meetings, conferences and client appointments for managers.
• Monitored and purchased the raw materials from overseas.
• Arrange shipment and liaise with forwarder for customs clearance.
• In charge of BA, LC, and other shipment documents.